Invoicing Clerk

Are you detail-oriented and organized with a knack for accurate data entry? Join our client's dynamic team as an Invoicing Clerk and play a vital role in ensuring smooth financial operations within their packaging office. This contract-to-hire position offers an exciting opportunity to work onsite, handle medium-volume invoicing tasks, and contribute to a collaborative environment supporting key clients. Your expertise will help maintain precise records, reconcile invoices, and support their customer service efforts—making a real impact behind the scenes!

Required Skills:

• Strong attention to detail with excellent data entry skills
• Proficiency in QuickBooks and Microsoft Excel
• Ability to create, verify, and maintain accurate invoices
• Strong organizational and communication abilities
• Experience with reconciliation of payments and invoices
• Ability to respond effectively to customer inquiries related to billing

Nice to Have Skills:

• Prior experience with invoicing for manufacturing or packaging industries
• Knowledge of billing procedures and process improvement strategies
• Experience in report creation for management review

Preferred Education and Experience:

• High school diploma or equivalent
• Previous invoicing or accounting experience is highly desirable

If you are ready to bring your invoicing expertise to a welcoming team and grow your career, we encourage you to apply now!

Are you detail-oriented with a passion for finance and a knack for organization? Our client is seeking an enthusiastic Accounts Payable Clerk to become a vital part of their dynamic Finance Department. This exciting contract-to-hire opportunity offers a chance to work in a professional environment where your skills directly impact their success. You’ll play a key role in managing all aspects of accounts payable operations, from invoice processing to vendor communications, ensuring financials stay accurate and seamless.

What You’ll Bring to the Role:

• Proven ability to maintain confidentiality and exercise discretion
• Strong interpersonal and communication skills
• Quick learner with adaptability in a fast-paced environment
• Excellent attention to detail and organizational skills
• Solid time management and ability to prioritize multiple tasks
• Analytical mindset and critical thinking skills
• Ability to work independently and collaboratively
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software

Nice to Have Skills:

• Experience with foreign invoice processing and exchange rates
• Knowledge of W-9 compliance procedures
• Background in professional services environments
• Basic understanding of accounting principles

Preferred Education & Experience:

• Associate’s degree in Accounting (required); Bachelor’s degree preferred
• 3-4 years of experience in a professional services setting
• Significant work experience in accounting can substitute for a degree

Embark on a rewarding career journey with us—apply now and become part of a thriving team committed to excellence!

Are you a meticulous planner with a knack for keeping production on track and customers satisfied? Join our client as a crucial member of their team, where you'll coordinate manufacturing schedules, manage inventory, and serve as the key contact for customer accounts. Your expertise will ensure their manufacturing departments operate smoothly, meet deadlines, and deliver exceptional service—all while working within a dynamic production environment.

What You’ll Do:

• Create and maintain daily/weekly production schedules 
• Coordinate with purchasing, production supervisors, and shipping to meet customer due dates
• Prioritize jobs based on customer demand and machine capacity, adjusting schedules as needed for downtime or material shortages
• Release manufacturing orders into the ERP system and balance workload across multiple machines and shifts
• Serve as the main point of contact for assigned customer accounts, providing order updates, processing changes, and addressing concerns
• Monitor raw materials and finished goods inventory levels, collaborating with purchasing and forecasting demand

Required Skills:

• Strong experience with ERP systems, preferably IQMS or similar manufacturing software
• Excellent organizational and scheduling skills
• Ability to communicate effectively with internal teams and customers
• Problem-solving skills to handle machine downtime, supply issues, and urgent customer requests
• Knowledge of manufacturing and inventory processes

Nice to Have Skills:

• Experience with production planning for manufacturing environments
• Customer service experience in a manufacturing or supply chain setting
• Familiarity with procurement and inventory management systems

Preferred Education and Experience:

• High school diploma or equivalent; associate’s degree or higher preferred
• 2+ years of experience in production scheduling, planning, or related roles, especially within manufacturing environments

If you're ready to play a vital role in keeping production flowing and customers happy, we encourage you to apply now and bring your scheduling expertise to their team!

Join a dynamic team as an Operator/Administrative Coordinator! In this pivotal role, you'll support the seamless operation of our client's new Fulfillment Center by managing customer orders, coordinating print production, and ensuring timely, accurate order fulfillment. Your organizational skills and tech-savviness will directly contribute to delivering exceptional service and efficiency in a fast-paced environment.

Required Skills:

• High school diploma or equivalent; associate degree preferred
• 1–3 years of experience in administrative support, order processing, customer service, or printer operation
• Proficiency in Microsoft Office and data entry systems
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and collaboratively
• Ability to lift and carry materials up to 50 pounds occasionally
• Capable of operating office equipment, computers, printers, and shipping systems

Nice to Have Skills:

• Experience with shipping, inventory, printing, or fulfillment systems
• Previous warehouse or logistics experience
• Basic troubleshooting skills for printing or shipping issues

Preferred Education and Experience:

• Associate degree or higher
• Relevant experience in fulfillment, inventory, or administrative functions in a fast-paced setting

Take the next step in your career—apply now and become a key part of our client's team committed to excellence and continuous growth!

We are currently looking for an Accounts Payable Coordinator to support the AP team.  This will be a 3 day onsite role/2 day remote role in Cranberry Township, PA.

Job Details:

• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing pay checks
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit
• Responding to vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• MUST be able to be Onsite 3 Days per week.

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities. Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 
 
Don’t miss this opportunity! Apply today!

Are you a detail-oriented finance professional eager to make a meaningful impact in a dynamic team? We’re seeking a dedicated Accounting Specialist to support our growing client. This vital role offers an excellent opportunity to develop your skills, contribute to diverse accounting functions, and be part of a collaborative environment that values your expertise. 

Required Skills:

• Multi-tasking ability with strong data entry skills
• Solid mathematical aptitude
• Excellent organizational skills with keen attention to detail
• Strong written and oral communication skills
• Minimum of 2+ years of experience in an accounting role
• Proficiency with Outlook, Word, and Excel
• Basic understanding of accounting principles, credit practices, and collection regulations
• Exceptional customer service and negotiation skills
• Ability to thrive under pressure and work effectively in a team environment

Nice to Have Skills:

• Experience processing invoices through third-party billing portals
• Familiarity with Accounts Receivable, Accounts Payable, and invoicing procedures

Preferred Education and Experience:

• College degree in Accounting or related field preferred, or equivalent work experience

Other Requirements:

• Onsite position

If you're ready to bring your accounting expertise to a forward-thinking company and grow alongside a passionate team, we encourage you to apply today. Take the next step in your career—your future in finance starts here!

Are you detail-oriented with a passion for numbers and organizational excellence? Join our client as a Temporary Accounting Clerk and become an integral part of their dynamic finance team. This on-site position offers valuable experience in a well-established company dedicated to service and quality.

Overview:
As a Temporary Accounting Clerk, you will play a vital role in supporting accounting operations through clerical duties, accounts receivable management, and filing. Your organizational skills and attention to detail will ensure the smooth functioning of our accounting department, helping deliver outstanding service to both internal teams and external clients.

Required Skills:

• Proficiency in Microsoft Word and Excel
• Strong organizational and time-management skills
• Basic understanding of accounting principles
• Ability to perform clerical tasks accurately and efficiently
• Excellent communication skills, both written and verbal
• Ability to support a team environment and prioritize tasks effectively

Nice to Have Skills:

• Customer service experience in a business setting
• Prior experience working within an accounting or administrative department

Preferred Education and Experience:

• High school diploma or equivalent
• Prior clerical or administrative experience in an accounting setting is a plus

Other Requirements:

• Ability to pass a background check and drug test
• Availability to start ASAP or within two weeks
• On-site presence at Pittsburgh location, with parking paid by the client or easy access via public transportation

Take the next step in your accounting career today! If you are ready to bring your skills to a reputable company where you can grow and make an impact, don’t hesitate—apply now and get started soon!

Part Time Bookkeeper (Flexible Schedule)

Are you a detail-oriented individual with a knack for numbers and an eye for organization? Join a dynamic team as a Part Time Bookkeeper, where your skills will directly support our client’s financial operations. This is a fantastic opportunity to showcase your accounting expertise in a flexible, on-site role that promises varied responsibilities and a collaborative environment.

In this role, you'll be responsible for entering accounts payable and making accounts receivable calls, managing bi-weekly payroll using the company's custom system, and assisting with payroll reporting. You’ll also handle sub-contractor payments weekly and contribute to preparing quotes. With comprehensive training provided, you'll have the chance to develop your skills further in a supportive setting.

Required Skills:

• Strong proficiency in Excel
• Experience with accounts payable (AP) and accounts receivable (AR)
• Ability to handle payroll processes efficiently
• Good communication and organizational skills
• Detail-oriented and dependable

Nice to Have Skills:

• Construction industry experience
• AIA billing experience
• Past experience with payroll reporting
• Experience entering bi-weekly payroll

Preferred Education and Experience:

• Previous bookkeeping experience, ideally within a construction or related industry
• Strong Excel skills, with familiarity in payroll processing and billing preferred

This opportunity is perfect for someone looking to apply their bookkeeping skills in a flexible, engaging environment. If you're ready to make a difference with your financial expertise, we encourage you to apply now and take the next step in your career!

AccountStaff is looking for an Entry Level Office Coordinator for our client in Johnstown, PA

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits 

Join a fast-growing company as their Director of Accounting, where you will take the helm of our accounting and controllership functions. In this pivotal leadership role, you’ll ensure the integrity, accuracy, and timeliness of our financial reporting, while shaping a modern, scalable finance infrastructure amidst rapid growth. You’ll collaborate closely with executive leadership, own core accounting operations, and have the opportunity to build out a talented team as the organization expands.

What You’ll Do:

• Lead all accounting operations, including month-end close, ensuring reliable and audit-ready financial statements.
• Maintain US GAAP compliance and technical accounting standards, overseeing revenue recognition, equity, and complex accounting issues.
• Deliver accurate financial reporting to leadership, board members, investors, and auditors.
• Design and sustain scalable internal controls, serve as key liaison during audits, and proactively manage financial risks.
• Drive automation initiatives, system improvements, and process efficiencies, primarily utilizing NetSuite.
• Partner cross-functionally with teams in FP&A, Legal, HR, Technology, and Operations to support strategic initiatives and operational growth.

Required Skills:

• Bachelor's degree in Accounting or Finance.
• CPA (active or inactive) strongly preferred.
• 8+ years of progressive accounting experience, hands-on with month-end close and GAAP reporting.
• Deep knowledge of US GAAP, technical accounting, revenue recognition, and equity accounting.
• Experience with NetSuite or similar ERP systems.
• Proven ability to enhance processes, automation, and controls in dynamic environments.
• Strong communication skills capable of translating complex accounting concepts to non-finance stakeholders.
• High integrity, attention to detail, and ownership mindset.

Nice to Have Skills:

• Familiarity with emerging AI-enabled finance tools and workflows.
• Experience building or scaling accounting teams in high-growth settings.

Preferred Education & Experience:

• Bachelor’s degree in Accounting or Finance.
• 8+ years of pertinent accounting experience, including ownership of financial closes and reporting.
• CPA certification preferred but not required.

Ready to make a meaningful impact at a mission-driven organization? We invite driven, experienced accounting leaders to apply now and help shape their future.