Legal Assistant

Proxy has partnered for a growing organization to find a Claims Representative for a contract to hire opportunity!

Key Responsibilities:

• Investigate and resolve routine claims in a timely and accurate manner
• Review and process payments, ensuring proper documentation and approvals
• Prepare and submit required forms and documentation within deadlines
• Evaluate and adjust claim reserves based on exposure
• Maintain detailed records of claim activity and communications
• Coordinate with third-party vendors and external partners as needed
• Provide excellent customer service and maintain strong professional relationships
• Participate in team meetings and support departmental initiatives

Qualifications:

• Bachelor’s degree or equivalent work experience
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Strong organizational skills and attention to detail
• Ability to work independently and collaboratively

Additional Requirements:

• Proficiency with computer systems and standard business software
• Ability to interpret and apply policies, procedures, and relevant regulations
• Comfortable handling routine negotiations and decision-making
• Ability to maintain professionalism when interacting with internal and external stakeholders

Proxy has partnered with a growing organization is seeking a detail-oriented Claims Associate to support day-to-day office operations.

Key Responsibilities:

• Perform data entry, review information for accuracy, and process payments
• Manage incoming and outgoing mail, including coordination with delivery services and electronic communications
• Maintain and organize both physical and electronic records
• Provide general administrative support, including phone coverage
• Retrieve and store files from offsite locations as needed
• Assist with routine office-related errands
• Operate a company vehicle for local deliveries and pickups, as needed
• Support basic coordination of company vehicle upkeep
• Ensure tasks are completed accurately and within deadlines
• Foster positive working relationships with internal team members

Qualifications:

• High school diploma or equivalent
• Strong computer and data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Valid driver’s license required
• Ability to lift up to 50 lbs

Preferred:

• Experience with spreadsheet software (e.g., Excel)

Proxy has partnered with a growing organization to find a marketing coordinator!

Key Responsibilities:

• Design social media content, advertisements, and firm announcements
• Assist with creation and editing of PowerPoint presentations
• Update and maintain attorney bios and website content
• Coordinate firm sponsorships and ensure deliverables are completed
• Manage email campaigns and track performance analytics
• Support seminars, events, and CLE programs (logistics, materials, and coordination)
• Proofread marketing materials, proposals, and client communications
• Draft and assist with legal directory submissions (e.g., Chambers)
• Maintain client contact databases and mailing lists
• Other duties as needed.

Qualifications:

• Marketing Experience in a law firm or professional services organization is required
• Strong proficiency in Adobe Creative Suite and Microsoft Office
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and ability to collaborate across teams

Proxy has partnered with a well-established law firm seeking a Corporate Legal Assistant to join its busy corporate and business practice group. This role offers the opportunity to support attorneys on a wide range of transactional and corporate matters in a collaborative, fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to corporate attorneys
• Manage calendars, schedule meetings, and coordinate conference calls
• Handle client communications in a professional and timely manner
• Prepare and submit attorney time entries and expense reports
• Assist with business entity formations, including preparation and filing of required documents
• Support due diligence efforts and transaction closing processes
• Prepare signature packets and coordinate execution of documents
• Maintain corporate records, including minute books and compliance filings
• Other administrative duties as needed.

Qualifications

• Prior experience supporting a corporate or transactional legal practice preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Proxy Legal Staffing & Search Group has partnered with a growing law firm to find a Legal Assistant to support its busy litigation practice!

Responsibilities:

• Manage attorney calendars, deadlines, and court filings

• Draft, proofread, and file pleadings and discovery requests

• Organize and prepare case materials, including binders and trial documents

• Conduct records review and basic legal research

• Assist with trial preparation and deposition summaries

Qualifications:

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Experience with legal research tools 

• Strong attention to detail, accuracy, and organizational skills

• Ability to manage multiple deadlines in a fast-paced environment

• Strong written and verbal communication skills

• Able to work both independently and as part of a team

• College degree preferred

Why Apply:

• Join a growing law firm with opportunities to learn and grow

• Work in a professional, supportive environment

• Competitive pay and benefits package

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a paralegal! ($80-$100k DOE)

Responsibilities:

• Utilize strong communication skills to support effective information flow across internal teams and external stakeholders
• Develop expertise in electronic filing systems and serve as a key resource for jurisdiction-specific filings firm-wide
• Maintain accurate records and ensure timely submission of billable time for attorneys and team members
• Support discovery efforts by assisting with document requests and conducting legal and factual research
• Assist with litigation preparation, including organizing exhibits and documentation for depositions, hearings, and trials, and drafting motions, correspondence, and standard case-related documents
• Organize, review, and analyze records while preparing chronologies and case summaries to support litigation strategy
• Other duties as needed.

Required Skills:

• 2+ years of paralegal experience at a law firm
• Bachelor's degree or paralegal certificate is required
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based law firm to identify a Litigation Paralegal!

Responsibilities

• Communicate with clients and gather case documentation
• Conduct legal research (Lexis, PACER)
• Assist with pleadings, discovery, and filings
• Draft motions, correspondence, and legal documents
• Organize case files, timelines, and manage deadlines
• Review and coordinate document production
• Support trial, deposition, and arbitration preparation
• Other duties as needed

Qualifications

• 3+ years of litigation paralegal experience
• Prior defense-side trial preparation experience is required 

Preferred Qualifications

• Federal court experience
• Experience with litigation software

 

Proxy Legal Staffing & Search is partnering with a reputable law firm in the Pittsburgh market seeking a Litigation Legal Assistant to support a busy litigation practice. This is a great opportunity for someone early in their legal career who is looking to gain hands-on experience and grow within a collaborative environment.

Key Responsibilities:

• Provide day-to-day administrative and legal support to litigation attorneys
• Draft, format, and proofread legal documents, including pleadings, motions, and correspondence
• Manage and maintain case files (electronic and physical)
• Coordinate filings in state and federal courts (including e-filing)
• Track deadlines and maintain attorney calendars
• Assist with discovery, including organizing documents and preparing responses
• Schedule depositions, hearings, and client meetings
• Communicate with clients, courts, and opposing counsel as needed

Qualifications:

• 1–3 years of prior law firm experience, with a focus on litigation
• Familiarity with court rules and filing procedures (state and/or federal)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite; experience with legal software is a plus
• Strong written and verbal communication skills

What’s Offered:

• Competitive compensation based on experience
• Comprehensive benefits package
• Opportunity for growth and development within the firm
• Supportive, team-oriented work environment

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a highly motivated Legal Assistant. 

Responsibilities include:

• Preparing and proofreading legal documents, including pleadings and motions
• Managing case files and tracking deadlines to ensure compliance
• E-filing documents in state and federal courts
• Scheduling depositions, hearings, and client meetings
• Communicating effectively with clients, courts, and opposing counsel
• Assisting with trial preparation, organizing exhibits and binders
• Maintaining attorney timekeeping and billing records

Required Skills:

• 3+ years of litigation legal assistant experience in a law firm
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Preferred Education and Experience:

• High school diploma or equivalent required
• Bachelor’s degree or paralegal certification preferred

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based law firm to find a Bankruptcy Legal Assistant to support a busy practice.

Key Responsibilities

• Prepare, revise, and e-file legal documents in state and federal courts
• Manage case files, calendars, deadlines, and court schedules
• Assist with pleadings, motions, discovery, and litigation materials
• Coordinate service of process and track case progress
• Communicate with courts, clients, and opposing counsel

Qualifications

• 2+ years of litigation experience in a law firm environment
• Strong experience with e-filing and court procedures
• Exposure to creditor’s rights, foreclosure, or bankruptcy matters preferred
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment