Estates & Trusts Paralegal

Proxy Legal Staffing & Search Group has partnered with a well-established regional law firm in Pittsburgh to identify an experienced Estates & Trusts Paralegal!

Key Responsibilities

• Assist attorneys with drafting estate planning documents, including wills, trusts, powers of attorney, and healthcare directives
• Support trust and estate administration, including preparation of probate filings and related court documents
• Coordinate asset transfers and trust funding
• Prepare federal and state estate tax returns and fiduciary income tax returns (preferred)
• Communicate with clients, financial institutions, and government agencies
• Maintain and organize client files, both electronic and physical
• Track deadlines and ensure timely filings and compliance with court requirements

Qualifications

• 3+ years of experience as a paralegal in estates and trusts, probate, or related practice area
• Paralegal certificate or equivalent experience required
• Strong knowledge of estate planning documents and probate procedures
• Experience with tax filings (estate and fiduciary) is a plus
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.

Proxy Legal Staffing & Search is partnering with a reputable law firm in the Pittsburgh market seeking a Litigation Legal Assistant to support a busy litigation practice. This is a great opportunity for someone early in their legal career who is looking to gain hands-on experience and grow within a collaborative environment.

Key Responsibilities:

• Provide day-to-day administrative and legal support to litigation attorneys
• Draft, format, and proofread legal documents, including pleadings, motions, and correspondence
• Manage and maintain case files (electronic and physical)
• Coordinate filings in state and federal courts (including e-filing)
• Track deadlines and maintain attorney calendars
• Assist with discovery, including organizing documents and preparing responses
• Schedule depositions, hearings, and client meetings
• Communicate with clients, courts, and opposing counsel as needed

Qualifications:

• 1–3 years of prior law firm experience, with a focus on litigation
• Familiarity with court rules and filing procedures (state and/or federal)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite; experience with legal software is a plus
• Strong written and verbal communication skills

What’s Offered:

• Competitive compensation based on experience
• Comprehensive benefits package
• Opportunity for growth and development within the firm
• Supportive, team-oriented work environment

Proxy Legal Staffing & Search Group has partnered with a downtown Pittsburgh client to find a temporary office assistant with accounting experience!

Job Details:

• In-person assignment

• $25 - $30/hour

Responsibilities:

• Manage general office operations and administrative tasks

• Support accounting functions, including accounts payable/receivable and basic bookkeeping

• Assist with payroll data entry and timesheets

• Maintain organized records and track compliance as needed

• Provide support to staff and leadership as required

Qualifications:

• 2+ years of office management, administrative, or accounting experience

• Strong attention to detail and organizational skills

• Proficiency with Microsoft Office; accounting software experience is a plus

• Ability to handle confidential information

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a litigation paralegal!

Key Responsibilities:

• Manage all litigation support functions including electronic filing, docketing, case management, and deadline tracking.

• Maintain organized case files and materials using litigation support platforms and relevant legal technologies.

• Support e-Discovery workflows from collection to production, including document review management and data analytics.

• Review case documents and transcripts to identify key facts, create issue outlines, and prepare for hearings or trial.

• Draft and edit legal documents including subpoenas, correspondence, memoranda, and assist with motions, pleadings, and discovery.

• Conduct advanced online research and apply investigative strategies to aid case development.

• Assist with client and third-party communications as needed.

• Provide logistical and substantive support during mediations, arbitrations, and trials.

• Other tasks and projects as required.

Qualifications:

• Bachelor’s degree and paralegal certification strongly preferred.

• Minimum of 5 years’ experience in litigation support.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy has partnered for a growing organization to find a Claims Representative for a contract to hire opportunity!

Key Responsibilities:

• Investigate and resolve routine claims in a timely and accurate manner
• Review and process payments, ensuring proper documentation and approvals
• Prepare and submit required forms and documentation within deadlines
• Evaluate and adjust claim reserves based on exposure
• Maintain detailed records of claim activity and communications
• Coordinate with third-party vendors and external partners as needed
• Provide excellent customer service and maintain strong professional relationships
• Participate in team meetings and support departmental initiatives

Qualifications:

• Bachelor’s degree or equivalent work experience
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Strong organizational skills and attention to detail
• Ability to work independently and collaboratively

Additional Requirements:

• Proficiency with computer systems and standard business software
• Ability to interpret and apply policies, procedures, and relevant regulations
• Comfortable handling routine negotiations and decision-making
• Ability to maintain professionalism when interacting with internal and external stakeholders

Proxy has partnered with a growing organization is seeking a detail-oriented Claims Associate to support day-to-day office operations.

Key Responsibilities:

• Perform data entry, review information for accuracy, and process payments
• Manage incoming and outgoing mail, including coordination with delivery services and electronic communications
• Maintain and organize both physical and electronic records
• Provide general administrative support, including phone coverage
• Retrieve and store files from offsite locations as needed
• Assist with routine office-related errands
• Operate a company vehicle for local deliveries and pickups, as needed
• Support basic coordination of company vehicle upkeep
• Ensure tasks are completed accurately and within deadlines
• Foster positive working relationships with internal team members

Qualifications:

• High school diploma or equivalent
• Strong computer and data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Valid driver’s license required
• Ability to lift up to 50 lbs

Preferred:

• Experience with spreadsheet software (e.g., Excel)

Proxy has partnered with a growing organization to find a marketing coordinator!

Key Responsibilities:

• Design social media content, advertisements, and firm announcements
• Assist with creation and editing of PowerPoint presentations
• Update and maintain attorney bios and website content
• Coordinate firm sponsorships and ensure deliverables are completed
• Manage email campaigns and track performance analytics
• Support seminars, events, and CLE programs (logistics, materials, and coordination)
• Proofread marketing materials, proposals, and client communications
• Draft and assist with legal directory submissions (e.g., Chambers)
• Maintain client contact databases and mailing lists
• Other duties as needed.

Qualifications:

• Marketing Experience in a law firm or professional services organization is required
• Strong proficiency in Adobe Creative Suite and Microsoft Office
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and ability to collaborate across teams

Proxy has partnered with a well-established law firm seeking a Corporate Legal Assistant to join its busy corporate and business practice group. This role offers the opportunity to support attorneys on a wide range of transactional and corporate matters in a collaborative, fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to corporate attorneys
• Manage calendars, schedule meetings, and coordinate conference calls
• Handle client communications in a professional and timely manner
• Prepare and submit attorney time entries and expense reports
• Assist with business entity formations, including preparation and filing of required documents
• Support due diligence efforts and transaction closing processes
• Prepare signature packets and coordinate execution of documents
• Maintain corporate records, including minute books and compliance filings
• Other administrative duties as needed.

Qualifications

• Prior experience supporting a corporate or transactional legal practice preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Proxy Legal Staffing & Search Group has partnered with a growing law firm to find a Legal Assistant to support its busy litigation practice!

Responsibilities:

• Manage attorney calendars, deadlines, and court filings

• Draft, proofread, and file pleadings and discovery requests

• Organize and prepare case materials, including binders and trial documents

• Conduct records review and basic legal research

• Assist with trial preparation and deposition summaries

Qualifications:

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Experience with legal research tools 

• Strong attention to detail, accuracy, and organizational skills

• Ability to manage multiple deadlines in a fast-paced environment

• Strong written and verbal communication skills

• Able to work both independently and as part of a team

• College degree preferred

Why Apply:

• Join a growing law firm with opportunities to learn and grow

• Work in a professional, supportive environment

• Competitive pay and benefits package