Family Law Legal Assistant

Proxy Legal Staffing & Search Group has partnered with a firm in downtown Pittsburgh to find a family law legal assistant!

Job Details:
Direct Hire Position
This job is a hybrid position

Duties/Responsibilities:

• Assist attorneys in a family law practice group
• Coordinate communication with clients, other law firms, and court personnel, both in person, via phone, and through written correspondence.
• Schedule client meetings, appointments, and court appearances, managing attorney calendars efficiently
• Prepare and file legal documents 
• Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed.

Education and Experience:

• 3 + years of legal experience
• Bachelor's degree or paralegal certificate is a plus
• Prior family law experience is a plus

 

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh-area law firm seeking a Paralegal to support its busy creditors’ rights and municipal tax law practice. This is an excellent opportunity for a detail-oriented legal professional looking to join a stable and collaborative team environment.

Responsibilities:

• Prepare and electronically file legal documents with courts and local agencies
• Draft motions, petitions, affidavits, certificates of service, and related legal filings
• Coordinate court filings, hearings, and sheriff sale documentation
• Review court dockets and conduct online legal research
• Maintain case files, databases, and tracking spreadsheets
• Communicate with courts, county offices, and other legal entities
• Handle high-volume legal mailings and correspondence

Qualifications:

• Prior legal assistant or paralegal experience preferred
• Experience with creditors’ rights, municipal tax law, or litigation support is a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office
• Ability to work independently in a fast-paced environment
• Paralegal Certificate or Bachelor’s degree preferred

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh law firm to identify a Litigation Legal Assistant! this is an in-person position.

Overview

This position provides comprehensive administrative and legal support throughout all stages of civil litigation, from case intake through resolution. The ideal candidate is highly organized, detail-oriented, and able to manage competing deadlines in a fast-paced environment.

Key Responsibilities

• Draft, format, and file pleadings, motions, discovery, and correspondence in state and federal courts
• Manage attorney calendars, including hearings, depositions, mediations, and trial dates
• Track litigation deadlines and court requirements
• Assist with discovery, including document management, review, and production
• Prepare and file bankruptcy-related documents and monitor dockets (if applicable)
• Maintain electronic and physical case files
• E-file and serve legal documents
• Communicate with clients, courts, opposing counsel, and vendors
• Enter attorney time
• Prepare forms, check requests, and intake documentation
• Other duties as needed.

Qualifications

• 3+ years of legal assistant or administrative experience required
• Litigation experience required; bankruptcy experience preferred
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
• Experience with e-filing systems and document management tools (NetDocuments a plus)
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and manage multiple deadlines

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an executive assistant!

Job Details:

Direct Hire Position
In-person position

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents
• Manage complex calendars, scheduling meetings, depositions, conference calls, and deadlines.
• Prepare, proofread, edit, and file legal documents and correspondence under tight deadlines.
• Maintain electronic and paper filing systems, including document management and email organization.
• Assist with billing, expense reports, travel coordination, and administrative support.
• Prepare reports, presentations, and other materials as needed.
• Handle confidential information with professionalism and discretion.
• Collaborate with attorneys, staff, and internal support teams to support daily operations and client matters.
• maintain attorney calendars
• Other administrative tasks as needed

Education and Experience:

• 4 +  years of experience as a legal assistant/paralegal or executive assistant 
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is preferred

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an experienced litigation paralegal for their labor & employment practice group!

Job Details:

Direct Hire Position
3 days in office, 2 days at home
Labor & Employment Paralegal Experience is required

Duties/Responsibilities:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

Education and Experience:

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

APPLY TODAY!!

Proxy Legal Staffing & Search Group has partnered with a well-established regional law firm in Pittsburgh to identify an experienced Estates & Trusts Paralegal!

Key Responsibilities

• Assist attorneys with drafting estate planning documents, including wills, trusts, powers of attorney, and healthcare directives
• Support trust and estate administration, including preparation of probate filings and related court documents
• Coordinate asset transfers and trust funding
• Prepare federal and state estate tax returns and fiduciary income tax returns (preferred)
• Communicate with clients, financial institutions, and government agencies
• Maintain and organize client files, both electronic and physical
• Track deadlines and ensure timely filings and compliance with court requirements

Qualifications

• 3+ years of experience as a paralegal in estates and trusts, probate, or related practice area
• Paralegal certificate or equivalent experience required
• Strong knowledge of estate planning documents and probate procedures
• Experience with tax filings (estate and fiduciary) is a plus
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.

Proxy Legal Staffing & Search is partnering with a reputable law firm in the Pittsburgh market seeking a Litigation Legal Assistant to support a busy litigation practice. This is a great opportunity for someone early in their legal career who is looking to gain hands-on experience and grow within a collaborative environment.

Key Responsibilities:

• Provide day-to-day administrative and legal support to litigation attorneys
• Draft, format, and proofread legal documents, including pleadings, motions, and correspondence
• Manage and maintain case files (electronic and physical)
• Coordinate filings in state and federal courts (including e-filing)
• Track deadlines and maintain attorney calendars
• Assist with discovery, including organizing documents and preparing responses
• Schedule depositions, hearings, and client meetings
• Communicate with clients, courts, and opposing counsel as needed

Qualifications:

• 1–3 years of prior law firm experience, with a focus on litigation
• Familiarity with court rules and filing procedures (state and/or federal)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite; experience with legal software is a plus
• Strong written and verbal communication skills

What’s Offered:

• Competitive compensation based on experience
• Comprehensive benefits package
• Opportunity for growth and development within the firm
• Supportive, team-oriented work environment

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a litigation paralegal!

Key Responsibilities:

• Manage all litigation support functions including electronic filing, docketing, case management, and deadline tracking.

• Maintain organized case files and materials using litigation support platforms and relevant legal technologies.

• Support e-Discovery workflows from collection to production, including document review management and data analytics.

• Review case documents and transcripts to identify key facts, create issue outlines, and prepare for hearings or trial.

• Draft and edit legal documents including subpoenas, correspondence, memoranda, and assist with motions, pleadings, and discovery.

• Conduct advanced online research and apply investigative strategies to aid case development.

• Assist with client and third-party communications as needed.

• Provide logistical and substantive support during mediations, arbitrations, and trials.

• Other tasks and projects as required.

Qualifications:

• Bachelor’s degree and paralegal certification strongly preferred.

• Minimum of 5 years’ experience in litigation support.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy has partnered with a growing organization is seeking a detail-oriented Claims Associate to support day-to-day office operations.

Key Responsibilities:

• Perform data entry, review information for accuracy, and process payments
• Manage incoming and outgoing mail, including coordination with delivery services and electronic communications
• Maintain and organize both physical and electronic records
• Provide general administrative support, including phone coverage
• Retrieve and store files from offsite locations as needed
• Assist with routine office-related errands
• Operate a company vehicle for local deliveries and pickups, as needed
• Support basic coordination of company vehicle upkeep
• Ensure tasks are completed accurately and within deadlines
• Foster positive working relationships with internal team members

Qualifications:

• High school diploma or equivalent
• Strong computer and data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Valid driver’s license required
• Ability to lift up to 50 lbs

Preferred:

• Experience with spreadsheet software (e.g., Excel)