Litigation Legal Assistant

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh law firm to identify a Litigation Legal Assistant! this is an in-person position.

Overview

This position provides comprehensive administrative and legal support throughout all stages of civil litigation, from case intake through resolution. The ideal candidate is highly organized, detail-oriented, and able to manage competing deadlines in a fast-paced environment.

Key Responsibilities

• Draft, format, and file pleadings, motions, discovery, and correspondence in state and federal courts
• Manage attorney calendars, including hearings, depositions, mediations, and trial dates
• Track litigation deadlines and court requirements
• Assist with discovery, including document management, review, and production
• Prepare and file bankruptcy-related documents and monitor dockets (if applicable)
• Maintain electronic and physical case files
• E-file and serve legal documents
• Communicate with clients, courts, opposing counsel, and vendors
• Enter attorney time
• Prepare forms, check requests, and intake documentation
• Other duties as needed.

Qualifications

• 3+ years of legal assistant or administrative experience required
• Litigation experience required; bankruptcy experience preferred
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
• Experience with e-filing systems and document management tools (NetDocuments a plus)
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and manage multiple deadlines

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a large company to find multiple IN-HOUSE paralegals! This is a contract role.

Key Responsibilities

• Review and analyze a high volume of commercial contracts across multiple agreement types.
• Identify, extract, and organize language related to key contractual provisions, including assignment, change of control, termination, indemnification, confidentiality, governing law, limitation of liability, and other standard commercial clauses.
• Review complete contract files, including exhibits, schedules, amendments, addenda, and related documents to ensure all relevant provisions are captured.
• Prepare standardized contract summaries and organize key provisions for review by in-house attorneys.
• Maintain consistency, accuracy, and completeness throughout the contract review process.
• Collaborate with members of the legal department and cross-functional stakeholders to support ongoing commercial contract initiatives.
• Follow established legal department procedures, documentation standards, and confidentiality requirements.
• Effectively manage multiple priorities while meeting project deadlines in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a paralegal supporting commercial contracts in an in-house legal department or law firm.
• Strong understanding of commercial contract terminology and standard contractual provisions.
• Experience reviewing, summarizing, and organizing complex commercial agreements.
• Excellent attention to detail, organizational skills, and ability to work independently.
• Strong proficiency with Microsoft Word, Excel, and document management systems.
• Experience with contract lifecycle management (CLM) platforms or document review software is a plus.

Proxy Legal Staffing & Search Group is seeking a highly organized and detail-oriented Legal Assistant to support a busy legal team at a law firm in the Pittsburgh area. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Handle daily mail, draft correspondence, answer phone calls, and schedule appointments.

• Review, organize, and maintain legal documents and files.

• Manage attorney calendars, schedules, and deadlines.

• Coordinate meetings, depositions, and court appearances.

• Assist with trial preparation, including organizing exhibits and witness lists.

• Prepare and submit court filings in various Pennsylvania courts.

Qualifications

• Previous experience working as a Legal Assistant.

• Familiarity with legal terminology, procedures, and court filings.

• Strong written and verbal communication skills.

• Excellent proofreading skills and attention to detail.

• Strong organizational and time-management abilities.

• Ability to prioritize competing tasks and meet deadlines.

• Proficiency in Microsoft Office Suite.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Job Details:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a highly motivated Legal Assistant. 

Responsibilities include:

• Preparing and proofreading legal documents, including pleadings and motions
• Managing case files and tracking deadlines to ensure compliance
• E-filing documents in state and federal courts
• Scheduling depositions, hearings, and client meetings
• Communicating effectively with clients, courts, and opposing counsel
• Assisting with trial preparation, organizing exhibits and binders
• Maintaining attorney timekeeping and billing records

Required Skills:

• 3+ years of litigation legal assistant experience in a law firm
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Preferred Education and Experience:

• High school diploma or equivalent required
• Bachelor’s degree or paralegal certification preferred

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.