Legal Assistant

Proxy Legal Staffing & Search Group is seeking a highly organized and detail-oriented Legal Assistant to support a busy legal team at a law firm in the Pittsburgh area. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Handle daily mail, draft correspondence, answer phone calls, and schedule appointments.

• Review, organize, and maintain legal documents and files.

• Manage attorney calendars, schedules, and deadlines.

• Coordinate meetings, depositions, and court appearances.

• Assist with trial preparation, including organizing exhibits and witness lists.

• Prepare and submit court filings in various Pennsylvania courts.

Qualifications

• Previous experience working as a Legal Assistant.

• Familiarity with legal terminology, procedures, and court filings.

• Strong written and verbal communication skills.

• Excellent proofreading skills and attention to detail.

• Strong organizational and time-management abilities.

• Ability to prioritize competing tasks and meet deadlines.

• Proficiency in Microsoft Office Suite.

Proxy Legal Search is seeking an experienced Legal Assistant for a law firm in Fort Lauderdale, FL. The ideal candidate will have 3+ years of transactional law experience, with commercial real estate experience preferred. This is a hybrid position. (3 days in office required)

Responsibilities

• Provide administrative and legal support to attorneys and paralegals
• Prepare, proofread, and format legal and transactional documents
• Assist with commercial real estate transactions, deadlines, and outstanding items
• Manage attorney calendars, meetings, travel, and correspondence
• Open new clients and matters and assist with conflict checks
• Maintain electronic files and document management systems
• Assist with billing, time entry, proformas, and expense reports
• Communicate with clients and other professionals as directed
• Handle confidential information and proactively follow up on outstanding matters

Qualifications

• 3+ years of transactional legal experience
• Commercial real estate experience preferred
• Strong proofreading, organization, and attention to detail
• Ability to manage multiple priorities and support busy attorneys
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and legal document management systems

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Job Details:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a highly motivated Legal Assistant. 

Responsibilities include:

• Preparing and proofreading legal documents, including pleadings and motions
• Managing case files and tracking deadlines to ensure compliance
• E-filing documents in state and federal courts
• Scheduling depositions, hearings, and client meetings
• Communicating effectively with clients, courts, and opposing counsel
• Assisting with trial preparation, organizing exhibits and binders
• Maintaining attorney timekeeping and billing records

Required Skills:

• 3+ years of litigation legal assistant experience in a law firm
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Preferred Education and Experience:

• High school diploma or equivalent required
• Bachelor’s degree or paralegal certification preferred

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.