Proxy Legal Staffing & Search Group has partnered with a local firm to find a real estate legal assistant! 

Responsibilities

• Prepare, review, and edit real estate and closing-related documents.
• Coordinate and schedule closings, appointments, and other transaction-related activities.
• Provide administrative and legal support to attorneys and the Real Estate Group.
• Assist with residential real estate transactions from contract through closing.
• Prepare and review Closing Disclosures and HUD-1 Settlement Statements.
• Utilize SoftPro closing software to support transaction and closing processes.
• Communicate with clients, lenders, title companies, real estate agents, and other parties involved in transactions.
• Maintain organized and accurate transaction files and documentation.
• Assist with additional projects and responsibilities as needed.

Qualifications

• Prior experience supporting residential real estate transactions is required.
• Familiarity with title insurance and the real estate closing process.
• Experience preparing or reviewing Closing Disclosures and/or HUD-1 Settlement Statements.
• Proficiency with Microsoft Office and WordPerfect.
• Experience using SoftPro closing software preferred/required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and administrative skills.

Proxy Legal Staffing & Search Group has partnered with a well-established law firm in the Charleston area to identify an experienced Paralegal to join its growing team.

This is an excellent opportunity for a detail-oriented legal professional with strong litigation experience who enjoys managing files, supporting attorneys, and working collaboratively in a fast-paced legal environment.

Responsibilities:

• Draft discovery and assist with the preparation of petitions, motions, responses, notices, and other legal documents.
• Manage litigation files and maintain ownership of case files and deadlines.
• Electronically file documents in both state and federal courts.
• Assist attorneys with hearing and trial preparation, including preparing trial notebooks.
• Order and organize medical and billing records.
• Coordinate client communications and respond to client inquiries.
• Schedule depositions and maintain calendars for all deadlines and important case dates.
• Provide general administrative and legal support, including document preparation, formatting, scanning, filing, transcription, and answering phones.
• Collaborate closely with attorneys and other members of the legal support team.
• Perform additional duties as assigned.

Qualifications:

• Minimum of three years of paralegal experience.
• Paralegal certification is preferred but not required.
• Strong knowledge of Microsoft Office, Outlook, and internet research.
• Excellent organizational, communication, and attention-to-detail skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong client-service mindset with the ability to multitask and effectively manage competing priorities.
• Ability to work independently while also collaborating effectively within a team environment.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Job Details:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.