Facilities Manager

Position Overview

The Facilities Manager will provide technical leadership, operational oversight, and subject-matter expertise for facility infrastructure, with a particular focus on fire detection, emergency communications, and associated life-safety systems.

This position will serve as a key technical resource responsible for ensuring that critical facility systems are appropriately designed, integrated, commissioned, documented, maintained, modernized, and operationally ready throughout their lifecycle.

The Facilities Manager will work closely with internal stakeholders, consultants, architects, engineers, contractors, vendors, regulatory authorities, and other facility partners to support safe, reliable, compliant, and cost-effective facility operations.

The initial engagement is anticipated to be for a one-year term.

Core Responsibilities

The Facilities Manager's responsibilities may include:

• Provide technical ownership and oversight of fire alarm and associated life-safety system architecture, standards, design criteria, and overall technical direction.
• Provide expertise across multiple fire alarm manufacturers and platforms, including panel interoperability, configuration, migration, platform consolidation, and standardization strategies.
• Develop and review design criteria, specifications, drawings, technical submittals, sequences of operation, and other technical documentation.
• Conduct technical reviews of renovations, new construction, system modifications, device changes, and system-interface changes.
• Coordinate with architects, electrical and mechanical engineers, consultants, contractors, facilities personnel, IT, emergency management, security, licensed design professionals, and Authorities Having Jurisdiction (AHJs).
• Research and interpret applicable codes, standards, and technical requirements, recognizing that final code authority rests with the applicable AHJ.
• Provide technical oversight of interfaces among fire alarm, access control, elevators, smoke control, door release, fire suppression, emergency communications, monitoring, building automation, and other connected life-safety or building systems.
• Support commissioning, acceptance testing, deficiency resolution, and operational-readiness activities for new, modified, or migrated systems.
• Plan and coordinate system impairments, outages, migrations, contingency operations, and major system replacements.
• Troubleshoot and perform root-cause analysis for significant system failures, recurring deficiencies, interoperability issues, and other complex technical problems.
• Evaluate inspection, testing, and maintenance deficiencies and recommend appropriate corrective actions.
• Maintain system documentation, configuration baselines, sequences of operation, as-built information, and technical change-control practices.
• Support lifecycle planning, obsolescence management, capital forecasting, modernization strategies, and system replacement recommendations.
• Provide technical governance and oversight of vendors, manufacturers, integrators, and service providers, including escalation of complex technical or performance issues.
• Coordinate preventive and corrective maintenance activities and monitor contractor performance.
• Support facility planning, project coordination, construction activities, and infrastructure improvements.
• Assist with development of capital improvement plans and long-term facility infrastructure strategies.
• Monitor the condition and performance of critical facility systems and identify opportunities for reliability, efficiency, and operational improvements.
• Maintain accurate facility records, system documentation, drawings, equipment information, and maintenance histories.
• Provide training, knowledge transfer, and technical development to internal personnel to strengthen organizational facilities and life-safety capabilities.
• Support emergency response, business continuity, contingency planning, and facility-related incident investigations as required.

Minimum Contractor Capabilities

The selected contractor should be capable of providing:

• A dedicated primary resource.
• Qualified secondary or backup personnel.
• Defined minimum experience requirements.
• Certifications appropriate to applicable systems, platforms, and jurisdictions.
• Manufacturer-specific training and technical expertise where applicable.
• Continuing education and professional development.
• Defined minimum onsite availability.
• After-hours and escalation support.
• Documented succession and personnel-replacement procedures.
• Formal knowledge-transfer obligations.
• Client ownership and control of system documentation and configuration information.
• Maintenance of system drawings, configurations, and technical records within client-controlled repositories.
• Regular lifecycle and system-health reporting.
• Formal deficiency identification and tracking.
• Defined commissioning and acceptance criteria.
• Clearly established service-level and performance expectations.
• Appropriate professional liability/errors-and-omissions coverage.
• Appropriate insurance and contractual indemnification.
• Confidentiality, information-security, and cybersecurity requirements.
• Appropriate controls surrounding vendor and product recommendations.
• Independent or competitive review of major capital replacement recommendations, where appropriate.
• Termination and transition assistance.
• The client's right to request replacement of assigned personnel when performance or other legitimate business considerations warrant.
• Appropriate ownership and/or usage rights for intellectual property, system configurations, technical documentation, and related deliverables.

Recommended Qualifications

Education and Experience

• Bachelor's degree in Fire Protection Engineering, Electrical Engineering, Mechanical Engineering, Facilities Management, Construction Management, or a closely related technical discipline.
• Minimum of 5–7 years of experience managing, supporting, designing, or overseeing facility infrastructure and fire/life-safety systems.
• Experience working within a large campus, healthcare, institutional, industrial, commercial, educational, or high-density corporate environment.
• Demonstrated experience with complex, interconnected fire and life-safety systems.
• Experience coordinating projects involving multiple stakeholders, vendors, engineering disciplines, and regulatory authorities.
• Experience supporting system migrations, modernization programs, commissioning, troubleshooting, and lifecycle planning.
• Demonstrated ability to manage multiple facility projects and priorities simultaneously.
• Experience managing contractors, service providers, and technical vendors.

Professional Certifications

Required

A minimum of one of the following certifications or credentials should be held or obtained within an agreed-upon period:

• NICET Level III or IV certification in Fire Alarm Systems.
• Professional Engineer (PE) license in Fire Protection Engineering or a closely related discipline.

Preferred

• Manufacturer-specific factory training or programming certification for applicable fire alarm platforms.
• Certified Fire Protection Specialist (CFPS) certification.
• OSHA 10-Hour or 30-Hour Construction Safety training.
• Relevant facilities-management certification.
• Additional fire alarm, fire protection, emergency communications, commissioning, or life-safety certifications.

Technical Skills and Knowledge

The Facilities Manager should demonstrate proficiency in:

• Reading and interpreting architectural drawings, electrical schematics, riser diagrams, wiring diagrams, and P&ID documentation.
• Fire alarm system architecture, network configurations, and signaling methods.
• Multi-panel and networked fire alarm systems.
• Fire alarm programming, configuration, testing, troubleshooting, and system migration.
• Building Automation Systems (BAS) and their interfaces with fire alarm and smoke-control systems.
• Integration of fire alarm systems with access control, elevators, smoke control, door release, suppression systems, emergency communications, monitoring systems, and other building systems.
• System commissioning, acceptance testing, inspection, testing, maintenance, and deficiency management.
• Applicable fire and life-safety codes, standards, and regulatory requirements.
• Facility infrastructure and building systems.
• Preventive and corrective maintenance programs.
• System documentation, configuration management, change control, and lifecycle planning.
• Technical evaluation of competing technologies, manufacturers, system architectures, and modernization strategies.
• Vendor and contractor technical oversight.
• Project planning, scheduling, budgeting, and coordination.
• Capital planning and infrastructure replacement strategies.
• Facility emergency response and contingency planning.

Vendor and Contractor Management

The Facilities Manager will provide technical oversight of vendors, contractors, manufacturers, engineering firms, and service providers supporting facility infrastructure.

Responsibilities may include:

• Reviewing contractor proposals, scopes of work, technical submittals, and recommendations.
• Evaluating vendor performance against contractual and operational requirements.
• Coordinating service activities and minimizing disruption to facility operations.
• Escalating unresolved technical or performance issues.
• Reviewing proposed equipment, systems, and technologies for compatibility and lifecycle value.
• Supporting competitive evaluations for major equipment replacements and capital projects.
• Ensuring that technical documentation and configuration information are retained and accessible to the organization.
• Supporting contract development, performance metrics, service-level requirements, and acceptance criteria.

Life-Safety System Oversight

The Facilities Manager will provide particular attention to the reliability and operational readiness of critical life-safety systems, including:

• Fire alarm systems.
• Emergency communications systems.
• Fire detection and notification systems.
• Smoke control systems.
• Fire suppression system interfaces.
• Elevator recall and emergency interfaces.
• Access control and emergency door-release interfaces.
• Building automation system interfaces.
• Central monitoring and reporting systems.
• Emergency power and related system interfaces.
• Other facility systems supporting occupant safety and emergency response.

Commissioning and Operational Readiness

The Facilities Manager will support the commissioning and acceptance of new, modified, and upgraded facility systems.

Responsibilities may include:

• Developing or reviewing commissioning requirements.
• Participating in functional testing and acceptance testing.
• Reviewing test results and identifying deficiencies.
• Coordinating corrective actions.
• Verifying that deficiencies are resolved before final acceptance.
• Reviewing sequences of operation.
• Confirming system documentation and as-built information.
• Supporting transition from construction to ongoing operations.
• Ensuring appropriate training and knowledge transfer to facility personnel.
• Confirming that systems are operationally ready before being placed into service.

Lifecycle Management

The Facilities Manager will support long-term planning and management of facility infrastructure.

This may include:

• Identifying aging, obsolete, unsupported, or high-risk systems.
• Developing lifecycle replacement strategies.
• Preparing capital improvement recommendations.
• Supporting long-term capital forecasting.
• Evaluating modernization opportunities.
• Identifying opportunities for platform consolidation and standardization.
• Assessing system reliability and maintainability.
• Evaluating total lifecycle cost.
• Maintaining equipment and system inventories.
• Developing recommendations for future facility infrastructure investments.

Documentation and Change Management

The Facilities Manager will maintain or oversee accurate technical documentation for critical facility systems.

Documentation responsibilities may include:

• As-built drawings.
• System configurations.
• Equipment inventories.
• Sequences of operation.
• Testing and commissioning records.
• Inspection and maintenance records.
• Deficiency reports.
• System architecture documentation.
• Configuration baselines.
• Change-control records.
• Preventive maintenance requirements.
• Lifecycle and replacement information.

Join a dynamic team leading the future of technical innovation as their new Marketing Director! If you're passionate about shaping compelling brand stories, driving growth, and building high-performing teams in a collaborative environment, this is your opportunity to make a meaningful impact.

Our client is seeking an experienced Marketing Director to spearhead their marketing, communications, branding, and market development efforts. This strategic role offers a chance to influence the company’s growth trajectory while partnering with executive leadership to elevate our market presence. You'll lead a talented team, manage budgets, and develop innovative strategies that showcase our technical expertise to new and existing clients.

Key Responsibilities

• Develop and drive a company-wide marketing and branding strategy aligned with our goals.
• Collaborate with leadership to identify growth opportunities, target markets, and service positioning.
• Lead market research, competitive intelligence, and emerging industry trends to inform marketing investments.
• Build, lead, and develop the marketing team, fostering a culture of innovation, collaboration, and inclusion.
• Support business development by creating integrated marketing plans for lab services, technical consulting, and emerging sectors.
• Oversee digital presence, including social media, website content, and public relations, ensuring high-quality, consistent messaging.
• Manage annual marketing budgets, track performance metrics, and optimize programs to maximize ROI.
• Partner with internal teams and external vendors to execute campaigns and ensure strategic alignment across functions.

Must-Have

• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• 10+ years of progressive marketing, communications, or related experience.
• At least 5 years of leadership experience managing marketing professionals and cross-functional teams.
• Proven ability to execute marketing strategies tied to measurable business objectives, including brand management, digital marketing, and CRM (Salesforce and HubSpot experience preferred).
• Strong leadership, communication, and collaboration skills.
• Ability to travel nationally, up to 25% as needed.

Nice-to-Have

• Master’s degree in Business Administration or Marketing.
• Professional certifications in marketing, digital marketing, CRM, analytics, or project management.

If you're ready to lead innovative marketing initiatives with a forward-thinking team, apply now and help shape the future!

Accounting Assistant

Join a dynamic team as an AP/Admin Assistant and become a vital part of our clients' operational success! This contract-to-hire opportunity offers a chance to apply your organizational and administrative skills in a fast-paced environment, directly supporting financial and project workflows onsite. If you're detail-oriented, proactive, and eager to grow your career, this role is perfect for you.

Required Skills:

• Strong proficiency in invoice matching, data entry, and document management
• Experience with QuickBooks Online preferred
• Excellent attention to detail and organizational skills
• Ability to scan, file, and maintain digital records accurately
• Good communication skills and reliability

Nice to Have Skills:

• Experience with IFTA reporting and truck fleet management
• Familiarity with bid calendar management and vendor reconciliation
• Basic knowledge of construction or project management environments

Preferred Education and Experience:

• High school diploma or equivalent required
• Prior experience in accounts payable, administrative support, or related fields is a plus

Ready to bring your organizational talents to an engaging team environment? Apply now and take the next step toward a rewarding career supporting essential business operations!

Accounts Receivable Coordinator

Position Summary

Responsible for supporting the accounts receivable function through invoicing, payment processing, account maintenance, collections, and reporting activities. Works collaboratively with internal teams and customers to ensure accurate and timely financial transactions.

Key Responsibilities

• Generate and distribute customer invoices.
• Maintain and update customer account records.
• Process payments and apply receipts accurately.
• Reconcile accounts and investigate discrepancies.
• Prepare and process deposits.
• Communicate with customers regarding account inquiries and outstanding balances.
• Monitor and follow up on overdue accounts.
• Assist with setting up new customer accounts and maintaining related documentation.
• Collaborate with internal departments to resolve customer and billing issues.
• Prepare recurring reports and assist with month-end activities.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Business Administration, or related field preferred.
• Experience in accounts receivable, collections, accounting support, or a related function.
• Knowledge of general accounting principles.
• Proficiency with Microsoft Office applications, including Excel.
• Equivalent combination of education, experience, and training will be considered.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication abilities.
• Problem-solving and analytical skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented with a customer-service mindset.
• Adaptable and able to work in a fast-paced environment.
• Knowledge of accounting or ERP systems preferred.

Are you organized, detail-oriented, and ready to make an impactful difference in a fast-paced environment? Our client is seeking a proactive and resourceful Administrative Assistant to support their office operations, ensuring everything runs seamlessly. 

What You’ll Do:

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding processes for new hires
• Provide overall administrative support to management and staff

Required Skills:

• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite 
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to juggle multiple priorities effectively
• Self-motivated and able to work independently or collaboratively

Nice to Have Skills:

• Experience with customer service
• Familiarity with bid paperwork and contracts management

Preferred Education & Experience:

• High school diploma or equivalent; higher education preferred

This is a fantastic opportunity to grow your career with a supportive organization dedicated to your success. If you’re eager to bring your administrative expertise to a vibrant team, don’t wait—apply now and take the next step in your professional journey!

Join a dynamic organization where your organizational mastery and proactive mindset will empower senior leadership to thrive and drive impactful change. As an integral part of the executive team, you’ll play a crucial role in transforming discussions into action, supporting strategic initiatives, and ensuring seamless operations.

Overview:
We are seeking an experienced Executive Administrative Assistant to support our client's CEO and senior leadership. This is more than an administrative role—it's an opportunity to be a trusted partner in a fast-paced, innovative environment. 

Key Responsibilities:

• Manage complex calendars, coordinate meetings, prioritize tasks, and arrange travel with foresight and efficiency.
• Participate in key internal and external meetings, preparing concise and confidential summaries of discussions, decisions, and action items.
• Track leadership commitments and deadlines, ensuring initiatives stay on course.
• Prepare polished PowerPoint presentations, reports, and correspondence tailored for executive-level audiences.
• Coordinate effectively with executives, clients, government officials, vendors, and external partners, representing leadership professionally.
• Organize multiple projects and strategic initiatives, keeping information, priorities, and deliverables aligned.
• Anticipate needs and handle sensitive information with exceptional judgment and discretion.
• Support special projects and perform related duties to meet evolving business requirements.

Must-Have Qualifications:

• Proven experience supporting senior executives or leadership teams in fast-paced environments.
• Strong organizational skills, with the ability to manage changing priorities and complex schedules.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and Teams.
• Ability to handle confidential information with discretion.
• Bachelor’s degree in business administration, communications, management, or similar; equivalent experience considered.
• Flexibility to support occasional travel and schedule demands.

Nice-to-Have Skills:

• Experience with government contracts and proposals
• Analytical judgment and problem-solving skills, with a proactive approach to challenges.

Ready to make an impact supporting a visionary leadership team? We invite you to apply today!