Bookkeeper/Office Manager

Bookkeeper/Office Manager

Join a dynamic team as a Bookkeeper/Office Manager and play a pivotal role in streamlining financial operations and office administration within a growing company. This multifaceted position offers an exciting blend of bookkeeping, office management, and operational support, providing the opportunity to make a tangible impact on an organization’s efficiency and success. Enjoy a flexible schedule with four days onsite and Fridays working from home, all within a collaborative, fast-paced environment.

What You’ll Do:

• Manage accounts payable and receivable, including creating invoices, processing vendor payments, and maintaining accurate financial records.
• Reconcile multiple bank accounts monthly, analyze variances, and assist with financial reporting and cash flow analysis.
• Support HR functions such as onboarding, benefits enrollment, and timekeeping oversight.
• Facilitate inside sales activities—processing quotes, proposals, and customer inquiries while maintaining precise sales records.
• Oversee office supply inventory, coordinate maintenance, and contribute to process improvements.
• Collaborate closely with leadership to streamline workflows, ensure compliance, and support company growth initiatives.

Required Skills & Qualifications:

• Heavy experience with QuickBooks and basic proficiency in Excel.
• At least 5+ years of accounting experience, including 3+ years of full-charge bookkeeping.
• Strong knowledge of GAAP accounting principles, accounts payable/receivable, payroll, and tax compliance.
• Excellent organizational skills, attention to detail, and the ability to handle multiple priorities independently.
• Effective communication skills—verbal and written—with a professional demeanor.

Nice to Have Skills:

• Prior experience in small to mid-sized companies, especially in roles requiring wearing many hats.
• Knowledge of inventory management and basic sales support.

Preferred Education & Experience:

• Bachelor’s degree in Accounting, Business Administration, or a related field preferred; relevant experience or an Associate degree with extensive experience considered.
• A minimum of 5 years’ accounting experience, with strong full-charge bookkeeping background.

If you excel in a multifaceted setting and thrive on creating order and efficiency, we want to hear from you. Take the next step in your career and apply today—your expertise can help shape our client's future!

Controller
Manufacturing background is a required

Controller is responsible for overseeing financial planning, reporting, controls, forecasting, and business performance management across a multi-site operation. Partners closely with operational and commercial leadership to provide financial insights, drive profitability, support strategic decision-making, and ensure the integrity of financial results. Leads a finance and administrative team while maintaining a strong internal control environment and continuous process improvement culture.

Key Responsibilities

• Lead financial forecasting, budgeting, and long-range planning activities.
• Manage monthly, quarterly, and annual financial reporting and close processes.
• Ensure compliance with accounting standards, internal controls, and audit requirements.
• Partner with business leaders to develop KPIs, analyze performance, and improve profitability.
• Conduct variance analysis, margin analysis, and financial modeling to support decision-making.
• Oversee general accounting, accounts payable, accounts receivable, payroll, inventory, fixed assets, and tax-related activities.
• Manage and develop finance and administrative staff through coaching, mentoring, and performance management.
• Drive working capital optimization through inventory, receivables, and cash flow management.
• Support capital expenditure planning, asset management, and investment approvals.
• Review operational and service contracts to assess financial impacts and cost drivers.
• Lead continuous improvement initiatives, process automation, and finance systems enhancements.
• Coordinate internal and external audits and ensure regulatory compliance.
• Provide ad hoc financial analysis and strategic recommendations to senior leadership.

Core Competencies

• Financial Planning & Analysis (FP&A)
• Financial Reporting and Close Management
• Internal Controls and Compliance
• Budgeting and Forecasting
• Cost Accounting and Standard Costing
• Business Partnering and Operational Finance
• Leadership and Team Development
• Performance Management and KPI Reporting
• Audit Management
• Process Improvement and Automation
• Working Capital Management
• ERP Systems and Advanced Financial Modeling

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Professional accounting designation preferred (CPA, CA, CMA, CGA, or equivalent).
• Experience in manufacturing, industrial, or complex operational environments preferred.
• Strong knowledge of financial controls, accounting standards, budgeting, and forecasting.
• Advanced Excel and ERP system proficiency.
• Strong communication, influencing, analytical, and stakeholder management skills.
• Ability to manage multiple priorities and meet demanding deadlines.
• Bilingual communication skills are an asset.

Accounting Analyst

Join a dynamic and esteemed firm as an Accounting Analyst, where your expertise will drive financial accuracy and operational excellence. This pivotal role offers the chance to thrive in a fast-paced, client-focused environment, blending technical accounting prowess with collaborative teamwork. 

Key Responsibilities:

• Prepare detailed monthly ad hoc journal entries, ensuring adherence to GAAP standards.
• Perform comprehensive monthly balance sheet and income statement reconciliations.
• Analyze financial reserves, calculate adjustments, and recommend improvements.
• Manage accurate accounting across multiple entities on both accrual and cash basis.
• Conduct daily bank reconciliations, resolve discrepancies, and document internal controls.
• Generate, review, and distribute client pre-bills and final invoices efficiently.
• Provide insights on client accruals, status updates, and budgets.
• Maintain transparent communication with stakeholders, vendors, and colleagues to ensure high-quality deliverables.
• Uphold policies, controls, and procedures with consistency and professionalism.

Required Skills:

• Bachelor’s Degree in Accounting or related field.
• Experience with complex accounting systems
• Solid knowledge of GAAP accounting principles.
• Proficiency in MS Office, especially Excel and Outlook.
• Strong attention to detail, organization, and time management skills.
• Ability to work independently, prioritize effectively, and communicate clearly at all organizational levels.
• Commitment to confidentiality and integrity.

Nice to Have Skills:

• Experience querying and manipulating data from business intelligence or data warehouses.
• Prior work experience in a professional services environment.

Preferred Education and Experience:

• Bachelor’s Degree in Accounting, 
• Demonstrated background in handling detailed financial reconciliation and billing processes.

Elevate your career as an Accounting Analyst by joining a dedicated team committed to excellence—apply today and take the next step toward a rewarding professional journey!

We are seeking a highly motivated and detail-oriented Senior Accountant / Assistant Controller to join our client's dynamic team. In this pivotal role, you will inherit a broad scope of responsibilities, supporting critical financial operations, ensuring compliance, and driving strategic financial initiatives. This is an excellent opportunity for a professional eager to leverage their expertise in a fast-paced environment and contribute to the company's growth and success.

Key Responsibilities:

• Assist in preparing monthly, quarterly, and annual financial statements, conducting variance analysis, and recommending corrective actions.
• Manage general ledger activities, including reconciling balance sheet accounts and ensuring accuracy in accordance with GAAP.
• Support month-end and year-end closing processes and manage fixed asset schedules and reports.
• Collaborate on annual budgets and quarterly forecasts, monitoring performance against targets.
• Oversee accounts payable and receivable, maintaining cash flow reports and implementing effective collection and payment strategies.
• Ensure compliance with regulatory requirements and assist with audits by providing necessary documentation.
• Mentor junior accounting staff and work across departments to align financial goals.
• Monitor and report on construction assets, including proper cost allocations and depreciation.

Required Skills:

• Strong knowledge of GAAP and financial reporting.
• Excellent organizational, time management, and prioritization skills.
• Ability to work independently, manage sensitive data with professionalism, and communicate effectively both in writing and verbally.

Nice to Have Skills:

• Experience using Sage 
• Prior experience with union payroll management.
• Knowledge of construction assets and project accounting.

Preferred Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting experience, preferably in a similar industry or environment.

Step into a role where your expertise will be valued and your influence impactful. If you're ready to make a difference and grow your career within a supportive company, we encourage you to apply today!

Are you a detail-oriented accounting professional seeking to make a tangible impact in a dynamic environment? Our client is looking for a talented Staff Accountant to join their dedicated team in Pittsburgh, PA. This full-time, on-site role offers an exciting opportunity to work closely with managers and leadership, ensuring accurate financial reporting and supporting the success of vital projects.

In this position, you'll manage daily accounting activities such as processing accounts payable and receivable, reconciling bank and account balances, and assisting with job cost tracking and project-related financial reporting. Your work will help ensure smooth operations across diverse markets, including commercial, healthcare, education, and residential projects. If you're passionate about precision, collaboration, and advancing your career, we want to hear from you!

Required Skills:

• Strong foundational knowledge of general accounting principles, including account reconciliations
• Proven experience with accounts payable and receivable processes, invoice processing, and vendor/customer account management
• Sound understanding of GAAP and basic tax concepts, with strong attention to compliance and internal controls
• Excellent analytical, organizational, and problem-solving skills, capable of managing multiple deadlines in a fast-paced environment
• Effective communication skills, both written and verbal
• Ability to collaborate effectively with project teams, leadership, and external partners

Nice to Have Skills:

• Experience with construction accounting, specifically job costing and WIP (Work-In-Progress) reporting
• Familiarity with construction industry practices and terminology

Preferred Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field is advantageous

 Apply today to take the next step in your accounting journey!

AccountStaff is looking for an Entry Level Office Coordinator, for our client in Petersburg, VA

Duties/Responsibilities:

• Billing/invoicing
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 

As an Accounts Receivable Specialist, you’ll play a vital role in ensuring our client's financial operations run smoothly, accurately processing payments and maintaining strong relationships with valued customers. This on-site, full-time position offers an exciting opportunity to grow within a company dedicated to integrity, teamwork, and excellence.

In this role, you will be responsible for verifying and posting customer payments, managing account records, administering AIA billings, and identifying delinquent accounts to support our ongoing financial health. Your attention to detail and proficiency in Excel—especially pivot tables and VLOOKUPs—will be key to success. You’ll work closely with the finance team to ensure timely and accurate account reconciliations while maintaining the highest standards of confidentiality and integrity.

Required Skills:

• High school diploma (some college coursework preferred)
• Experience in accounting or finance, with strong math aptitude
• Excellent organizational and time management skills
• Superior written and verbal communication abilities
• Proficiency in Microsoft Office, with a focus on Excel (pivot tables and VLOOKUPs preferred)
• Strong analytical and problem-solving skills
• Attention to detail and accuracy
• Ability to handle confidential information professionally

Nice to Have Skills:

• Experience with third-party billing systems or government-related billing processes

Preferred Education and Experience:

• Prior accounting or accounts receivable experience preferred
• College coursework in accounting or related fields

Take this opportunity to become an integral part of a renowned company that values integrity, teamwork, and growth. If you’re ready to bring your skills to a supportive and forward-thinking environment, we encourage you to apply today and embark on your next career journey!

Are you detail-oriented with a passion for accounting? We’re seeking a proactive and skilled AP Coordinator to join our client's dynamic finance team. In this pivotal role, you'll ensure the accurate and timely processing of vendor invoices and payments, maintaining high standards of organization and compliance. With your support, their accounts payable operations will run smoothly, helping them strengthen vendor relationships and optimize processes—making a real impact every day!

Required Skills:

• Minimum of 2 years of accounts payable experience
• Strong understanding of general accounting procedures and AP processes
• Excellent written and verbal communication skills
• Advanced Excel skills, including pivot tables and lookups
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with purchase orders and invoice matching
• High attention to detail and accuracy
• Ability to work independently in a fast-paced environment 
• Customer service-oriented mindset

Nice to Have Skills:

• Experience with Oracle preferred
• Knowledge of internal controls and compliance standards
• Familiarity with month-end closing procedures

Preferred Education and Experience:

• High school diploma or GED required; Associate’s degree in Accounting or related field preferred
• Prior experience in a fast-paced environment handling high volumes of invoices (~2000/month)

Other Requirements:

• Hybrid work environment

Seize this exciting opportunity to advance your career in a supportive, growth-oriented environment. If you’re ready to bring your expertise to a company that values your skills and offers comprehensive benefits, apply now and step into your next professional adventure!

Join our client's dynamic team as an Accounting Clerk and play a vital role in maintaining accurate financial records for a growing company. This position offers the opportunity to develop your skills in a fast-paced environment while supporting day-to-day accounting operations.

In this role, you'll handle essential accounting functions, including payroll, accounts payable, and accounts receivable, utilizing QuickBooks.  

Required Skills:

• Proficiency in QuickBooks
• Experience with payroll, accounts payable, and accounts receivable
• Strong attention to detail and organizational skills
• Basic understanding of financial reporting and data entry
• Excellent communication skills

Nice to Have Skills:

• Experience working with small to medium-sized teams
• Knowledge of other accounting software or tools

Preferred Education and Experience:

• High school diploma or equivalent; associate degree in accounting or related field preferred

If you're ready to advance your accounting career and become a key member of a supportive team, we encourage you to apply now!

Benefits Coordination Specialist (Patient Access) 

In this role, you’ll help remove barriers between patients and the therapies they need by working directly with medical insurance payers and pharmacy benefit managers (PBMs) to confirm coverage, document benefits, and flag next-step requirements like prior authorizations or appeals. If you’re energized by fast-paced problem solving, love creating clarity from complexity, and bring a customer-first mindset, this is a chance to make a real impact—one benefits investigation at a time.

Required Skills

• Strong communication skills (phone and written), with professional, high-quality customer service
• Experience making outbound calls to gather/verify information and resolve issues
• Ability to verify and document insurance coverage and benefits accurately and thoroughly
• Knowledge or experience in customer service, insurance, benefits, marketing, sales, or a related area
• Comfort working toward production and time completion goals while maintaining quality standards
• High attention to detail with strong documentation and email correspondence skills
• Proficiency with computers, including Microsoft tools and working efficiently with dual monitors
• Analytical, problem-solving, and time management skills; adaptable and results-driven
• Ability to work independently or in small workgroups and collaborate with internal/external partners

Nice to Have Skills

• Experience in a healthcare environment with third-party benefits verification
• Familiarity with commercial insurance concepts, including coverage policies and major medical benefits
• Knowledge of government and patient assistance programs
• Experience documenting prior authorization and appeals protocols

Preferred Education and Experience

• High school diploma or equivalent (required); Bachelor’s degree (preferred)
• Minimum 2 years of experience in customer service, insurance, benefits, marketing, sales, or a related area

If you’re ready to help simplify the prescription journey and thrive in a detail-driven, patient-impacting role, submit your application today and include the shifts you’re available to work.