Proxy Legal Staffing & Search Group has partnered with a local firm to find a real estate legal assistant! 

Responsibilities

• Prepare, review, and edit real estate and closing-related documents.
• Coordinate and schedule closings, appointments, and other transaction-related activities.
• Provide administrative and legal support to attorneys and the Real Estate Group.
• Assist with residential real estate transactions from contract through closing.
• Prepare and review Closing Disclosures and HUD-1 Settlement Statements.
• Utilize SoftPro closing software to support transaction and closing processes.
• Communicate with clients, lenders, title companies, real estate agents, and other parties involved in transactions.
• Maintain organized and accurate transaction files and documentation.
• Assist with additional projects and responsibilities as needed.

Qualifications

• Prior experience supporting residential real estate transactions is required.
• Familiarity with title insurance and the real estate closing process.
• Experience preparing or reviewing Closing Disclosures and/or HUD-1 Settlement Statements.
• Proficiency with Microsoft Office and WordPerfect.
• Experience using SoftPro closing software preferred/required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and administrative skills.

Proxy Legal Staffing & Search Group has partnered with a well-established law firm in the Charleston area to identify an experienced Paralegal to join its growing team.

This is an excellent opportunity for a detail-oriented legal professional with strong litigation experience who enjoys managing files, supporting attorneys, and working collaboratively in a fast-paced legal environment.

Responsibilities:

• Draft discovery and assist with the preparation of petitions, motions, responses, notices, and other legal documents.
• Manage litigation files and maintain ownership of case files and deadlines.
• Electronically file documents in both state and federal courts.
• Assist attorneys with hearing and trial preparation, including preparing trial notebooks.
• Order and organize medical and billing records.
• Coordinate client communications and respond to client inquiries.
• Schedule depositions and maintain calendars for all deadlines and important case dates.
• Provide general administrative and legal support, including document preparation, formatting, scanning, filing, transcription, and answering phones.
• Collaborate closely with attorneys and other members of the legal support team.
• Perform additional duties as assigned.

Qualifications:

• Minimum of three years of paralegal experience.
• Paralegal certification is preferred but not required.
• Strong knowledge of Microsoft Office, Outlook, and internet research.
• Excellent organizational, communication, and attention-to-detail skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong client-service mindset with the ability to multitask and effectively manage competing priorities.
• Ability to work independently while also collaborating effectively within a team environment.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Staffing & Search Group has partnered with a national law firm to find an experienced Real Estate Paralegal to support its real estate practice. The ideal candidate will have experience with real estate settlement services, including title work, escrow management, and real estate document preparation.

Responsibilities

• Assist with residential and/or commercial real estate transactions and settlements
• Conduct and assist with land title-related work
• Prepare, review, and organize real estate documents
• Manage escrow-related documentation and processes
• Coordinate with attorneys, clients, title companies, lenders, and other parties as needed
• Maintain accurate and organized transaction files
• Review documents for accuracy and completeness
• Follow established procedures and instructions while meeting deadlines
• Troubleshoot issues and assist with resolving transaction-related problems
• Perform other duties supporting the firm's real estate practice

Qualifications

• Prior experience as a real estate paralegal, real estate processor, title professional, or in a related role
• Experience with real estate settlements, title work, escrow, and document preparation
• Strong computer skills and the ability to learn and utilize industry-specific software
• Excellent attention to detail and organizational skills
• Strong problem-solving and communication abilities
• Ability to follow instructions and manage multiple priorities
• Ability to work independently while also collaborating effectively with attorneys and staff

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy has partnered with a growing organization to identify an HR Supervisor to support a multi-division workforce. This role will oversee key HR functions and serve as a resource across payroll, benefits, compliance, and employee relations.

Responsibilities

• Oversee payroll, benefits, and HR administrative operations
• Supervise payroll processing, ensuring accuracy and timely completion
• Maintain knowledge of multi-state HR and payroll regulations to ensure compliance
• Provide guidance to employees and leadership on HR-related matters, including employee relations and compliance
• Support and enhance employee benefits programs
• Partner with leadership on performance management processes, including goal setting and annual reviews
• Identify and implement process improvements within HR operations
• Analyze HR metrics and data to support business decisions
• Assist with additional HR initiatives as needed

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
• 5+ years of HR experience
• Experience with multi-state payroll processing or oversight
• Prior supervisory experience
• Strong knowledge of HR laws, payroll regulations, and best practices
• Proficiency with HRIS, payroll systems, and Microsoft Office
• Strong communication, organizational, and problem-solving skills
• Ability to handle sensitive information with discretion