Legal Assistant

Proxy Legal Staffing & Search Group has partnered with a growing law firm to find an experienced Legal Assistant to support its Corporate Practice Group.

This is an excellent opportunity for a detail-oriented legal support professional with strong document production skills and experience working in a fast-paced corporate or transactional environment.

Responsibilities

• Prepare, revise, proofread, and format complex legal documents, agreements, and correspondence.
• Manage complex Microsoft Word formatting, including styles, numbering, tables, cross-references, footnotes, page breaks, and redlines.
• Create, edit, combine, bookmark, and redact PDF documents.
• Prepare document comparisons and redlines using Litera.
• Manage electronic client and matter files and document version control.
• Prepare and track electronic signature packages through DocuSign.
• Assist with virtual data rooms and transaction documents, including signature pages and closing materials.
• Manage attorney calendars, meetings, deadlines, and Teams meetings.
• Create and edit PowerPoint presentations and perform basic Excel functions.
• Provide administrative and overflow support to attorneys as needed.

Qualifications

• 2+ years of experience as a Legal Assistant, Legal Secretary, or similar legal support professional preferred.
• Corporate or transactional law experience strongly preferred.
• Advanced Microsoft Word and Adobe Acrobat/PDF skills required.
• Experience with Litera, iManage, and DocuSign preferred.
• Virtual data room experience is a plus.
• Strong proofreading, grammar, organizational, and communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Professional, detail-oriented, and committed to maintaining confidentiality.

Proxy Legal Staffing & Search Group has partnered with a national law firm to find an experienced Real Estate Paralegal to support its real estate practice. The ideal candidate will have experience with real estate settlement services, including title work, escrow management, and real estate document preparation.

Responsibilities

• Assist with residential and/or commercial real estate transactions and settlements
• Conduct and assist with land title-related work
• Prepare, review, and organize real estate documents
• Manage escrow-related documentation and processes
• Coordinate with attorneys, clients, title companies, lenders, and other parties as needed
• Maintain accurate and organized transaction files
• Review documents for accuracy and completeness
• Follow established procedures and instructions while meeting deadlines
• Troubleshoot issues and assist with resolving transaction-related problems
• Perform other duties supporting the firm's real estate practice

Qualifications

• Prior experience as a real estate paralegal, real estate processor, title professional, or in a related role
• Experience with real estate settlements, title work, escrow, and document preparation
• Strong computer skills and the ability to learn and utilize industry-specific software
• Excellent attention to detail and organizational skills
• Strong problem-solving and communication abilities
• Ability to follow instructions and manage multiple priorities
• Ability to work independently while also collaborating effectively with attorneys and staff

Proxy Legal Staffing & Search Group has partnered with a well-respected regional law firm to identify an experienced Intellectual Property Paralegal to join its growing team.

Responsibilities

• Prepare and file U.S. and foreign patent, trademark, and copyright applications.
• Draft prosecution documents and USPTO forms.
• Manage IP docketing deadlines and maintain electronic files.
• Coordinate with attorneys, clients, and foreign associates.
• File documents through USPTO, WIPO, and related systems.
• Assist with Office Actions, maintenance fees, portfolio management, and other IP prosecution matters.

Qualifications

• 3+ years of patent and trademark prosecution experience preferred.
• Experience with U.S. and foreign IP filings.
• Familiarity with Patent Center, TEAS, TSDR, ePCT, and IP docketing software.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and Adobe Acrobat.

This is an excellent opportunity to join a highly respected law firm offering a collaborative environment, meaningful work, and flexible scheduling with hybrid or remote options.

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a regional firm to find a paralegal!

Key Responsibilities:

• Support attorneys throughout all phases of litigation, from case inception through trial
• Review, organize, and analyze medical, financial, employment, tax, and other case-related records
• Prepare medical chronologies and other case summaries
• Assist with trial preparation, including exhibits, witness files, and trial notebooks
• Conduct legal and factual research using court records, discovery, online resources, and legal databases
• Manage case files, court deadlines, and litigation calendars
• Coordinate with clients, experts, courts, and opposing counsel
• Prepare status reports, logs, and case documentation
• Research case issues, including medical and expert-related topics
• Assist with expert witness coordination and background research
• Perform additional litigation support duties as needed

Qualifications:

• 2+ years of litigation paralegal experience
• Experience with Pennsylvania litigation; New Jersey experience is a plus
• Familiarity with legal billing and time entry requirements
• Trial preparation experience preferred
• Strong legal research skills (Westlaw experience is a plus)
• Proficiency with Microsoft Office Suite
• Excellent attention to detail and ability to manage multiple deadlines

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy has partnered with a growing organization to identify an HR Supervisor to support a multi-division workforce. This role will oversee key HR functions and serve as a resource across payroll, benefits, compliance, and employee relations.

Responsibilities

• Oversee payroll, benefits, and HR administrative operations
• Supervise payroll processing, ensuring accuracy and timely completion
• Maintain knowledge of multi-state HR and payroll regulations to ensure compliance
• Provide guidance to employees and leadership on HR-related matters, including employee relations and compliance
• Support and enhance employee benefits programs
• Partner with leadership on performance management processes, including goal setting and annual reviews
• Identify and implement process improvements within HR operations
• Analyze HR metrics and data to support business decisions
• Assist with additional HR initiatives as needed

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
• 5+ years of HR experience
• Experience with multi-state payroll processing or oversight
• Prior supervisory experience
• Strong knowledge of HR laws, payroll regulations, and best practices
• Proficiency with HRIS, payroll systems, and Microsoft Office
• Strong communication, organizational, and problem-solving skills
• Ability to handle sensitive information with discretion