Intellectual Property Paralegal

Proxy Legal Staffing & Search Group has partnered with a well-respected regional law firm to identify an experienced Intellectual Property Paralegal to join its growing team.

Responsibilities

• Prepare and file U.S. and foreign patent, trademark, and copyright applications.
• Draft prosecution documents and USPTO forms.
• Manage IP docketing deadlines and maintain electronic files.
• Coordinate with attorneys, clients, and foreign associates.
• File documents through USPTO, WIPO, and related systems.
• Assist with Office Actions, maintenance fees, portfolio management, and other IP prosecution matters.

Qualifications

• 3+ years of patent and trademark prosecution experience preferred.
• Experience with U.S. and foreign IP filings.
• Familiarity with Patent Center, TEAS, TSDR, ePCT, and IP docketing software.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and Adobe Acrobat.

This is an excellent opportunity to join a highly respected law firm offering a collaborative environment, meaningful work, and flexible scheduling with hybrid or remote options.

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a regional firm to find a paralegal!

Key Responsibilities:

• Support attorneys throughout all phases of litigation, from case inception through trial
• Review, organize, and analyze medical, financial, employment, tax, and other case-related records
• Prepare medical chronologies and other case summaries
• Assist with trial preparation, including exhibits, witness files, and trial notebooks
• Conduct legal and factual research using court records, discovery, online resources, and legal databases
• Manage case files, court deadlines, and litigation calendars
• Coordinate with clients, experts, courts, and opposing counsel
• Prepare status reports, logs, and case documentation
• Research case issues, including medical and expert-related topics
• Assist with expert witness coordination and background research
• Perform additional litigation support duties as needed

Qualifications:

• 2+ years of litigation paralegal experience
• Experience with Pennsylvania litigation; New Jersey experience is a plus
• Familiarity with legal billing and time entry requirements
• Trial preparation experience preferred
• Strong legal research skills (Westlaw experience is a plus)
• Proficiency with Microsoft Office Suite
• Excellent attention to detail and ability to manage multiple deadlines

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a legal billing coordinator! 

Job Details:

Direct Hire Position
Remote but must live within 1 hour of downtown Pittsburgh or Philadelphia for training

Duties/Responsibilities

• Generate and prepare invoices

• Perform monthly prebills

• Assist with firm e-billing

• Record and monitor attorney time and expenses using billing software

• Maintain accurate billing records

• Maintain matter information within the billing system

Education and Experience:

• 3 + years of electronic billing in a law firm is required

• Prior experience working with Elite 3E or similar software is required

• Bachelor's Degree is a plus 

  
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Proxy has partnered with a growing company to find a Marketing & Proposals coordinator!

Responsibilities:

• Coordinate the preparation of RFP, RFI, and proposal responses from start to finish.
• Draft, edit, proofread, format, and produce high-quality proposal materials.
• Ensure all proposal requirements and deadlines are met.
• Maintain and update proposal content, representative experience, and marketing materials.
• Archive completed proposals and track submission results.
• Collect and organize client feedback to enhance future proposal quality.
• Develop knowledge of the firm's practice areas, industries, and service offerings.
• Research industry trends and assist with identifying competitive differentiators.
• Participate in business development and marketing initiatives, meetings, and events.
• Provide support for additional marketing projects, including event coordination, advertising, and graphic design, as needed.

Qualifications:

• Bachelor's degree
• 2+ years of proposal, RFP, or business development experience within a law firm or professional services environment.
• Strong writing, editing, proofreading, and grammar skills with knowledge of AP style.
• Excellent organizational and project management skills with the ability to manage multiple deadlines.
• Strong interpersonal and communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with proposal software or platforms such as PERSUIT, Ariba, or similar systems is a plus.

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a large company to find multiple IN-HOUSE paralegals! This is a contract role.

Key Responsibilities

• Review and analyze a high volume of commercial contracts across multiple agreement types.
• Identify, extract, and organize language related to key contractual provisions, including assignment, change of control, termination, indemnification, confidentiality, governing law, limitation of liability, and other standard commercial clauses.
• Review complete contract files, including exhibits, schedules, amendments, addenda, and related documents to ensure all relevant provisions are captured.
• Prepare standardized contract summaries and organize key provisions for review by in-house attorneys.
• Maintain consistency, accuracy, and completeness throughout the contract review process.
• Collaborate with members of the legal department and cross-functional stakeholders to support ongoing commercial contract initiatives.
• Follow established legal department procedures, documentation standards, and confidentiality requirements.
• Effectively manage multiple priorities while meeting project deadlines in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a paralegal supporting commercial contracts in an in-house legal department or law firm.
• Strong understanding of commercial contract terminology and standard contractual provisions.
• Experience reviewing, summarizing, and organizing complex commercial agreements.
• Excellent attention to detail, organizational skills, and ability to work independently.
• Strong proficiency with Microsoft Word, Excel, and document management systems.
• Experience with contract lifecycle management (CLM) platforms or document review software is a plus.

Proxy Legal Staffing & Search Group has partnered with a national firm to find a litigation legal assistant! *This is an in-person position*

Responsibilities

• Provide administrative and legal support to one or more litigation attorneys.
• Prepare, edit, proofread, and format pleadings, motions, discovery requests and responses, subpoenas, correspondence, and other legal documents.
• File documents electronically with state and federal courts.
• Maintain attorney calendars, including hearings, depositions, mediations, trials, and filing deadlines.
• Coordinate depositions, court reporters, expert witnesses, and other litigation-related meetings.
• Draft routine correspondence and legal documents from attorney notes and templates.
• Organize and maintain electronic and physical case files.
• Assist with discovery, including document collection, production, and organization.
• Review and summarize medical records, business records, and other case-related documents as needed.
• Communicate with clients, opposing counsel, court personnel, vendors, and experts in a professional manner.
• Prepare trial notebooks, exhibit binders, witness files, and other materials for hearings and trial.
• Monitor deadlines and ensure timely completion of all litigation tasks.
• Process attorney expense reports, invoices, and other administrative duties as assigned.

Qualifications

• Minimum of 5 years of litigation legal assistant experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat.
• Experience with electronic court filing systems in state and/or federal courts.
• Strong understanding of litigation procedures and court rules.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional demeanor and commitment to maintaining confidentiality.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.