Bid Administrator

Join our client's team as a Bid Administrator and play a vital role in driving their company's growth and success. This position offers a dynamic mix of strategic thinking, detailed project analysis, and relationship building—perfect for someone who thrives in a self-directed environment and enjoys a challenge.

Key Responsibilities

• Prepare and submit approximately 30 bids per month, ensuring accuracy and competitiveness.
• Gather, review, and analyze blueprints, proposals, specifications, and related documents to develop a thorough understanding of project requirements.
• Assess and prioritize bid opportunities, ensuring all qualifying bids are submitted on time.
• Coordinate with clients, vendors, and internal departments on scope changes or project updates.
• Obtain vendor bids by specifying materials, negotiating pricing, and securing discounts.
• Maintain and nurture long-term relationships with clients, vendors, architects, and engineers.
• Review completed bids with senior management to identify successful strategies and areas for improvement.
• Occasionally visit job sites or client offices to evaluate conditions and discuss projects.
• Stay current with industry trends through ongoing education and industry publications.

Must-Have Qualifications

• High school diploma or equivalent
• Experience with Microsoft Office, especially Excel, in a work environment.
• Strong organizational, time management, and communication skills.
• Ability to work independently for long periods, focusing on detailed drawings and digital data.
• Valid driver’s license with a clean driving record.

Nice-to-Have Skills

• Prior construction knowledge
• Ability to perform basic measurements from blueprints.

If you’re detail-oriented, proactive, and eager to contribute to exciting projects, we want to hear from you. Apply now and take the next step in your career!

Accounts Receivable Specialist

Onsite

Position Summary:
The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate customer accounts, and ensuring timely collection of outstanding balances. This role supports the organization's cash flow by processing invoices, monitoring aging reports, and resolving billing discrepancies.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Post customer payments received via check, ACH, wire transfer, and credit card.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Contact customers regarding outstanding balances and payment arrangements.
• Investigate and resolve invoice, payment, and account discrepancies.
• Reconcile accounts receivable transactions and customer statements.
• Maintain accurate customer records and payment histories.
• Prepare collection reports and provide updates to management.
• Assist with month-end closing activities and reporting.
• Collaborate with sales, customer service, and accounting teams to resolve billing issues.
• Ensure compliance with company policies and accounting procedures.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 1-3 years of accounts receivable, billing, or general accounting experience.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines.

Preferred Skills

• Experience with collections and cash application processes.
• Knowledge of accounting principles and financial reporting.
• Familiarity with ERP systems such as NetSuite, or Microsoft Dynamics.
• Strong problem-solving and analytical skills.

AccountStaff is looking for an Entry Level Office Coordinator, for our client in Petersburg, VA

Duties/Responsibilities:

• Billing/invoicing
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 

Are you detail-oriented with a passion for finance and outstanding communication skills? We're seeking a dedicated Temporary Accounts Receivable Specialist to support our clients dynamic AR team during a critical leave of absence. This is a fantastic chance to contribute to a reputable organization while enjoying flexible, remote work from the comfort of your home, based in or near Pittsburgh.

In this role, you will be instrumental in managing monthly cash reconciliations, handling client payments and collections, and ensuring seamless client communications. Your expertise will help maintain accurate financial records and foster positive relationships with clients and team members alike.

Required Skills:

• High School Diploma or GED; BS in Accounting or Finance preferred
• Proficiency in Microsoft Office, especially Excel
• Exceptional attention to detail and accuracy
• Strong time management and deadline adherence
• Excellent written and verbal communication skills
• Customer service experience and professionalism in client interactions
• Reliable high-speed internet and a dedicated, secure workspace

Nice to Have Skills:

• Experience with General Ledger processes
• Prior experience in Accounts Receivable or collections
• Familiarity with cash management account reconciliation

Preferred Education and Experience:

• High School Diploma or GED required; Bachelor’s degree in Accounting or Finance strongly preferred
• Previous AR or collections experience is a plus

Other Requirements:

• Ability to work remotely with a dedicated workspace
• Ability to come into the Pittsburgh office 2-3 days per month if needed
• Starting on 10/26 with a contract through mid-January, offering a swift interview and placement process

Ready to make an impact in a fast-paced environment? Apply now and let’s get you on board quickly to support our client's team during this vital period!

Join our dynamic and fast-growing client as an Accounting/Administrative Assistant and play a vital role in supporting their financial operations. This hands-on position offers a unique opportunity to contribute to a professional environment where your attention to detail and organizational skills will directly impact our success. 

What You’ll Do:

• Manage vendor records and respond to inquiries from vendors and employees
• Handle data entry, invoice matching, and maintain electronic accounting records
• Assist with implementing new systems and automation initiatives
• Provide general administrative support to the accounting team, ensuring smooth operations

Required Skills:

• Strong organizational skills and keen attention to detail
• Proficiency in Microsoft Excel and Outlook
• Excellent written and verbal communication abilities
• Capable of managing multiple priorities and meeting deadlines
• Discretion and professionalism in handling confidential financial data

Preferred Education and Experience:

• Associate’s degree preferred

If you’re organized, responsive, and ready to grow your career in a professional setting, we want to hear from you! Take your next step with us and apply today to become a key part of our client's team.

Accounting Analyst

Join a dynamic and esteemed firm as an Accounting Analyst, where your expertise will drive financial accuracy and operational excellence. This pivotal role offers the chance to thrive in a fast-paced, client-focused environment, blending technical accounting prowess with collaborative teamwork. 

Key Responsibilities:

• Prepare detailed monthly ad hoc journal entries, ensuring adherence to GAAP standards.
• Perform comprehensive monthly balance sheet and income statement reconciliations.
• Analyze financial reserves, calculate adjustments, and recommend improvements.
• Manage accurate accounting across multiple entities on both accrual and cash basis.
• Conduct daily bank reconciliations, resolve discrepancies, and document internal controls.
• Generate, review, and distribute client pre-bills and final invoices efficiently.
• Provide insights on client accruals, status updates, and budgets.
• Maintain transparent communication with stakeholders, vendors, and colleagues to ensure high-quality deliverables.
• Uphold policies, controls, and procedures with consistency and professionalism.

Required Skills:

• Bachelor’s Degree in Accounting or related field.
• Experience with complex accounting systems
• Solid knowledge of GAAP accounting principles.
• Proficiency in MS Office, especially Excel and Outlook.
• Strong attention to detail, organization, and time management skills.
• Ability to work independently, prioritize effectively, and communicate clearly at all organizational levels.
• Commitment to confidentiality and integrity.

Nice to Have Skills:

• Experience querying and manipulating data from business intelligence or data warehouses.
• Prior work experience in a professional services environment.

Preferred Education and Experience:

• Bachelor’s Degree in Accounting, 
• Demonstrated background in handling detailed financial reconciliation and billing processes.

Elevate your career as an Accounting Analyst by joining a dedicated team committed to excellence—apply today and take the next step toward a rewarding professional journey!

Join our client's dynamic team as a Payroll & Accounts Payable Accountant and play a vital role in ensuring seamless payroll processing and accurate account management across multiple locations. This hybrid position offers a unique opportunity to contribute to a growing organization, with direct impact on financial operations and employee satisfaction. If you’re detail-oriented, thrive in a collaborative environment, and have a strong foundation in payroll and accounting, we want to hear from you!

About the Role
As a Payroll & Accounts Payable Accountant, you will be instrumental in processing payrolls for diverse pay groups, maintaining comprehensive records, and managing accounts payable activities. You will ensure compliance with federal and state laws while supporting continuous improvements in their finance processes. Your work will directly support approximately 375 employees across seven locations, making a measurable difference every day.

Required Skills

• Minimum of 3 years payroll-specific experience
• Proficiency with payroll software, preferably iSolved, coupled with excellent Excel, Word, and email skills
• Strong understanding of payroll processing, federal and state compliance, and accounting principles
• Exceptional organizational skills with the ability to multitask across multiple payroll groups
• Excellent verbal and written communication skills
• Ability to manage sensitive and confidential information discreetly
• Independent thinking, sound judgment, and problem-solving capabilities

Nice to Have Skills

• Experience with Epicor ERP or similar systems
• Knowledge of 401(k) administration and quarterly Census reporting
• Familiarity with union payroll processes and union-related compliance
• Additional accounting or HR certifications (e.g., CPP, PHR)

Preferred Education and Experience

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree preferred
• Prior experience in payroll and general accounting environments

Stimulate your career growth and be part of a company that values your expertise. Apply now and take the next step toward joining a forward-thinking organization committed to excellence!

Accountant

Are you a dedicated accounting professional looking to make an impact with a dynamic team? Join our client and play a vital role in managing financial records, preparing tax documents, and providing critical support to diverse clients across manufacturing, nonprofit, and restaurant sectors. This is your chance to showcase your skills in a collaborative environment that values growth, professional development, and work-life balance.

In this role, you'll handle the preparation of financial statements, trial balances, journal entries, bank reconciliations, and a variety of tax returns including business, nonprofit, individual, sales, and payroll taxes. Your expertise will directly contribute to our clients’ financial success. 

Required Skills:

• Bachelor’s degree in accounting, finance, or a related field
• Minimum of 3+ years of relevant public accounting experience
• Proficiency with Microsoft Office Suite and accounting software such as QuickBooks
• Experience with after-tax payroll and tax software

Nice to Have Skills:

• CPA certification or progress toward CPA designation
• Experience working with clients in manufacturing, nonprofit, or restaurant industries
• Knowledge of financial statement preparation and tax planning strategies

Take the next step in your accounting career—apply today and become part of a forward-thinking team dedicated to your professional growth and success!

Join a dynamic professional services firm as their new Controller, a pivotal role that offers the opportunity to lead financial operations in a collaborative and growth-oriented environment. This position is ideal for a detail-oriented accounting professional eager to manage complex payroll processes, oversee a small team, and drive process automation initiatives—all while enjoying a competitive salary, annual raises, and comprehensive benefits.

Required Skills:

• Bachelor's degree in Accounting or a related field; advanced degree preferred
• Proven experience in accounting, with a strong understanding of financial reporting and payroll management
• Prior experience in professional services or law firm environments is highly desirable
• Proficiency with ERP and payroll systems, specifically SurePoint/Coyote preferred
• Ability to quickly learn and adapt to existing processes; open to candidates without prior management experience
• Strong organizational and analytical skills, with meticulous attention to detail

Nice to Have Skills:

• Experience with process automation initiatives
• Knowledge of complex payroll systems, especially regarding attorney compensation structures
• Leadership or supervisory experience, even if limited, in managing staff

Preferred Education and Experience:

• Bachelor’s degree in Accounting or a similar discipline (required)

Other Requirements:

• Professional demeanor and strong communication skills
• Flexibility to adapt and learn new processes; willingness to eventually lead automation projects
• Ability to thrive in an onsite, full-time work environment from Monday to Friday, 8:30 am to 5:30 pm

Take the next step in your career—apply now to become a vital part of a growing organization dedicated to excellence in financial stewardship and innovation!

Join our client as a Staff Accountant and play a vital role in supporting their company's financial integrity and operational success. This dynamic onsite opportunity offers you the chance to work within a thriving organization, ensuring accurate financial records, compliant invoicing, and seamless contract management. If you’re passionate about accounting and eager to contribute to a company that values your skills, this is your moment to shine.

What You’ll Do:

• Support day-to-day accounting operations, including contract setup and customer billing
• Review and verify customer contracts for billing requirements, pricing, and invoicing accuracy
• Prepare, review, and issue precise customer invoices in line with contract terms and policies
• Monitor billing activities, investigate discrepancies, and resolve variances promptly
• Assist with internal and external audits by providing documentation, schedules, and explanations
• Ensure strict compliance with accounting policies, procedures, and internal controls
• Prepare and file all necessary accounting and reporting forms efficiently

Required Skills & Qualifications:

• Strong computer skills, particularly with Microsoft Office (Outlook, Excel, Word)
• Solid understanding of accounting processes and procedures
• Experience with contract management and billing is preferred
• At least an Associate’s degree in Accounting, a related field, or equivalent experience

Nice-to-Have Skills:

• Proficiency with Viewpoint by Vista is a plus
• Knowledge of audit procedures and internal control practices

Take the next step in your accounting career —apply now and become a key player in a company that values integrity, accuracy, and your professional growth!