Back to Jobs* Manufacturing Office Administrator / Coordinator
* Manufacturing Office Administrator / Coordinator
Job Reference: 30658
Consultant
View Profile
Garett Lange
garett@topsjobs.com
412-701-9025
https://referrals.bestinrecruiting.com/join/glange2SKILL REQUIREMENTS
microsoft office
Manufacturing Office Administrator / Coordinator
Pay: Up to $25 per hour
Shift: Daylight
6 month contract position with possibility of conversion
TOPS Staffing is hiring a Manufacturing Office Administrator / Operations Coordinator for a professional manufacturing environment. This is a hands-on administrative position that plays an important role in keeping customer orders, purchasing, production, shipping, invoicing, and day-to-day office operations organized and moving forward.
The ideal candidate has 2–5 years of administrative experience in a manufacturing or professional office environment and is comfortable communicating with customers, vendors, production employees, and management.
What You'll Do
Pay: Up to $25 per hour
Shift: Daylight
6 month contract position with possibility of conversion
TOPS Staffing is hiring a Manufacturing Office Administrator / Operations Coordinator for a professional manufacturing environment. This is a hands-on administrative position that plays an important role in keeping customer orders, purchasing, production, shipping, invoicing, and day-to-day office operations organized and moving forward.
The ideal candidate has 2–5 years of administrative experience in a manufacturing or professional office environment and is comfortable communicating with customers, vendors, production employees, and management.
What You'll Do
- Receive customer purchase orders and enter orders into the ERP/MRP system
- Review vendor packing lists, match them to purchase orders, and process receipts
- Issue parts to production and generate manufacturing work orders
- Prepare shipping documents and coordinate carriers for completed orders
- Prepare and issue customer invoices after shipments
- Process purchase orders and shipments through ERP/MRP and other business systems
- Assist with accounts payable, accounts receivable, and basic bookkeeping activities
- Track vendor and customer payments and maintain accurate records
- Work with Finance and HR to complete day-to-day business activities
- Answer and direct incoming phone calls professionally
- Manage incoming and outgoing mail and general email inquiries
- Greet visitors and direct them to the appropriate personnel
- Maintain customer, vendor, and general business files
- Review employee timecards and enter information for payroll processing
- Order office supplies and assist with utility and business service accounts
- Coordinate meetings, appointments, travel plans, agendas, and office resources
- Provide general administrative support to management and the organization
- 2–5 years of administrative experience, preferably in a manufacturing or professional office environment
- Strong communication skills, both written and verbal
- Professional and friendly customer service skills
- Experience working directly with customers and vendors
- Strong organizational and time-management skills
- Ability to manage multiple priorities and work with a sense of urgency
- Strong attention to detail and accuracy
- Comfortable handling confidential and sensitive information
- Experience with Microsoft Office, including Word, Excel, and Outlook
- Basic understanding of accounting and bookkeeping practices
- Experience with accounts payable, accounts receivable, or basic financial reporting is a plus
- Previous experience with an ERP/MRP system is preferred, but the ability to learn new systems is important
- Positive, respectful attitude and the ability to work well with others
- Ability to prioritize work independently and adapt to changing needs
- Competitive pay based on experience
- Daylight shift
- Stable professional manufacturing environment
- Variety in your day — customer service, production support, purchasing, shipping, invoicing, and general administration
- Opportunity to work closely with multiple departments and management
- Position where your organization and communication skills have a direct impact on the operation
Share this job
Apply today
Looking for a new opportunity? Fill out the form below and we’ll be in touch soon.
Looking for a new role?
Let's get searching
TOPS STAFFING
Skilled light technical and assembly-level people
Contact Us
Whether you're searching for a new opportunity or looking to hire, we're here to help. Reach out and let's get started.
Get in touch