HR/Office Manager

HR/Office Manager

We are seeking a detail-oriented professional to support accounting and human resources functions within a growing organization. This role is responsible for accounts payable processing, HR administration, recruiting support, and related operational activities. Payroll experience is not required but will be beneficial for cross-training and future support needs.

Key Responsibilities

Accounts Payable

• Process invoices, expense reimbursements, and company credit card transactions
• Verify supporting documentation and approvals for payment processing
• Review and code invoices to appropriate accounts, departments, or projects
• Maintain accurate vendor records and required documentation
• Assist with tax filings and related compliance requirements
• Resolve invoice discrepancies and payment issues
• Support reporting, reconciliations, and month-end close activities

Human Resources

• Coordinate employee onboarding and offboarding processes
• Maintain accurate and confidential employee records
• Assist with benefits administration and employee relations matters
• Support compliance with applicable employment laws and regulations
• Serve as a resource for employee HR-related inquiries
• Maintain and update HR policies, procedures, and documentation
• Assist with process improvements and organizational growth initiatives

Talent Acquisition & Recruiting

• Support recruiting efforts for a variety of positions
• Post and manage job openings across recruiting platforms
• Review applications and conduct initial candidate screenings
• Coordinate interviews with hiring managers and stakeholders
• Prepare offer documentation and assist with pre-employment activities
• Facilitate onboarding activities to ensure a positive new-hire experience

Payroll Support

• Participate in payroll cross-training and related administrative tasks
• Assist with payroll reporting and compliance activities
• Support payroll-related research and system administration as needed

Qualifications

• Experience in accounts payable, human resources, or a related administrative role
• Familiarity with accounting principles and business operations
• Postsecondary education in Accounting, Business, Human Resources, or a related field preferred
• Experience with accounting, HR, or ERP software is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professionalism and discretion when handling confidential information
• Proficiency with Microsoft Office and standard business software
• Strong communication and collaboration skills
• Ability to successfully complete pre-employment screening requirements, where applicable

Accounts Payable Associate (Part-Time)

Position Summary

We are seeking a detail-oriented Accounts Payable Associate to support our growing team. This role is responsible for processing invoices, maintaining vendor records, reconciling accounts, and assisting with month-end activities.

Responsibilities

• Process invoices, reimbursements, and other payables.
• Match invoices with supporting documentation.
• Maintain vendor records and related compliance documents.
• Resolve invoice discrepancies and payment issues.
• Assist with reporting and month-end close activities.
• Support general accounting and administrative functions as needed.

Qualifications

• 3+ years of Accounts Payable experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office, particularly Excel.
• Strong communication and problem-solving skills.
• Experience in a related industry is preferred.
• Ability to pass background and drug screening.

Downtown Pittsburgh client is looking to add an Entry Level Accountant to their team.   Recent college graduate with an accounting or business degree would be ideal.  Position would be onsite.

Key Responsibilities

• Process accounts payable transactions, ensuring documentation is complete, accurate, and properly authorized.
• Enter and maintain financial data within accounting systems and process various payment methods.
• Review, verify, and reconcile financial transactions and payment batches.
• Prepare, distribute, and maintain records related to payments and disbursements.
• Create and maintain spreadsheets, reports, and analyses to support financial operations.
• Monitor outstanding payments and resolve discrepancies as needed.
• Reconcile accounts payable and general ledger balances on a regular basis.
• Prepare and post journal entries and other accounting adjustments.
• Maintain accounting records, files, and supporting documentation.
• Process payment corrections, voids, and other account adjustments.
• Prepare recurring and ad hoc financial reports for management and regulatory purposes.
• Assist with tax-related reporting and compliance activities.
• Support month-end, quarter-end, and year-end accounting processes.
• Review financial statements and reports for accuracy.
• Provide administrative and accounting support to management as needed.
• Serve as backup support for other accounting and financial functions.
• Prepare and reconcile deposits and designated balance sheet accounts.
• Assist with fixed asset accounting, depreciation, and related reporting.
• Ensure compliance with organizational policies, procedures, and applicable regulations.
• Participate in meetings, projects, and other duties as assigned.

Education & Experience

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Prior accounting, finance, or administrative experience preferred.

Skills & Qualifications

• Knowledge of general office and accounting procedures.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to research, gather, organize, and analyze information.
• Basic mathematical and bookkeeping skills.

Accounting Assistant

Join a dynamic team as an AP/Admin Assistant and become a vital part of our clients' operational success! This contract-to-hire opportunity offers a chance to apply your organizational and administrative skills in a fast-paced environment, directly supporting financial and project workflows onsite. If you're detail-oriented, proactive, and eager to grow your career, this role is perfect for you.

Required Skills:

• Strong proficiency in invoice matching, data entry, and document management
• Experience with QuickBooks Online preferred
• Excellent attention to detail and organizational skills
• Ability to scan, file, and maintain digital records accurately
• Good communication skills and reliability

Nice to Have Skills:

• Experience with IFTA reporting and truck fleet management
• Familiarity with bid calendar management and vendor reconciliation
• Basic knowledge of construction or project management environments

Preferred Education and Experience:

• High school diploma or equivalent required
• Prior experience in accounts payable, administrative support, or related fields is a plus

Ready to bring your organizational talents to an engaging team environment? Apply now and take the next step toward a rewarding career supporting essential business operations!

AccountStaff is looking for an Entry Level Office Coordinator for our client in Erie, PA

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits 

Join Our Client's Team as a Case Manager and Make a Meaningful Difference in Patient Care!

Are you passionate about healthcare and dedicated to improving patient outcomes? We are seeking several compassionate and detail-oriented Case Managers to lead care coordination efforts for individuals with chronic illnesses. In this critical role, you will serve as a vital link between patients, healthcare providers, insurance companies, and support resources — ensuring timely access to therapies and a positive journey through the healthcare continuum. If you thrive in a collaborative environment and want to contribute to impactful patient advocacy, this opportunity is for you.

Required Skills:

• Strong communication and interpersonal skills
• Excellent case management and care coordination abilities
• Experience in health care insurance benefits, laws, and regulations
• Ability to assess ethical and legal aspects of patient care
• Proficiency in data entry and computer skills
• Capable of managing complex cases independently
• Bilingual abilities (Spanish) a plus

Nice to Have Skills:

• Background in medical, insurance, or customer service industries
• Experience with healthcare reimbursement processes and appeals
• Knowledge of billing, coding, and regional payer trends
• Mediation and problem-solving expertise

Preferred Education and Experience:

• Bachelor’s Degree in Healthcare, Social Work, Nursing, or related field
• Minimum of three years’ recent professional experience in health care insurance, patient advocacy, or case management
• Prior experience in home care management, utilization review, or social services

Other Requirements:

• Onsite 
• Must pass background check 

If you are ready to bring your expertise and compassion to a dynamic team committed to making a difference, we want to hear from you! Apply now and take the next step in your healthcare career journey!

Join a friendly, fast-growing team where work-life balance is truly respected. This is a direct hire Accountant role supporting a mixed portfolio of nonprofit and small business clients (about 50/50). You’ll start with onsite training and then transition to fully remote.

Required Skills

• 2–3 years of accounting experience
• Solid knowledge of day-to-day accounting functions
• Experience working with tax/accounting software, specifically UltraTax
• Ability to support a variety of clients across nonprofit and business needs
• Strong attention to detail and accuracy in handling financial information
• Professional reliability and comfort working in a small, collaborative office environment

Nice to Have Skills

• Additional experience supporting nonprofit accounting specifically
• Familiarity with broader bookkeeping-to-tax workflows (depending on client needs)
• Comfort growing with a team as the organization expands

Preferred Education and Experience

• Preferred: Accounting-related education
• Preferred experience level: 2–3 years in an accounting role

If you’re an Accountant who values a steady schedule, meaningful client work, and real support in your career growth, apply now—this role won’t be open for long.

AccountStaff is looking for an Data Entry Coordinator, for our client in Petersburg, VA

Duties/Responsibilities:

• Billing/invoicing
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 

We’re partnering with a growing, people-first organization to hire a hands-on Controller to own day-to-day accounting operations and provide reliable, forward-looking financial reporting to leadership. This role is ideal for a high-accountability accounting professional who enjoys variety, thrives in a collaborative environment, and can operate independently with strong attention to detail.

You’ll oversee core accounting functions, payroll and benefits administration, budgeting/forecasting support, and recurring reporting—helping ensure accurate financials, smooth internal operations, and strong compliance.

Key Responsibilities

Accounting & Financial Operations

• Own the month-end close process including reconciliations, journal entries, and financial statement preparation
• Manage accounts payable, accounts receivable, cash activity, and banking relationships

Payroll, Benefits & Internal Support

• Manage payroll processing 

Billing / Revenue Cycle Support

• Oversee billing workflow and invoice accuracy 

Compliance & External Coordination

• Coordinate annual compliance items such as licenses, renewals, and required filings
• Liaise with external tax and legal partners as needed
• Support annual information reporting (e.g., 1099s) and other required compliance tasks

Tools / Systems

• QuickBooks 
• ADP 
• CCH Practice Management
• Microsoft Office

Qualifications

• Bachelor’s degree in Accounting or Finance required
• 7+ years' of progressive accounting/finance experience
• Strong working knowledge of GAAP and financial reporting best practices
• Experience with payroll and benefits administration strongly preferred
• High integrity, confidentiality, and the ability to work independently and prioritize deadlines
• CPA preferred (not required)

Accountant

Are you a dedicated accounting professional looking to make an impact with a dynamic team? Join our Greensburg client and play a vital role in managing financial records, preparing tax documents, and providing critical support to diverse clients across manufacturing, nonprofit, and restaurant sectors. This is your chance to showcase your skills in a collaborative environment that values growth, professional development, and work-life balance.

In this role, you'll handle the preparation of financial statements, trial balances, journal entries, bank reconciliations, and a variety of tax returns including business, nonprofit, individual, sales, and payroll taxes. Your expertise will directly contribute to our clients’ financial success. 

Required Skills:

• Bachelor’s degree in accounting, finance, or a related field
• Minimum of 3+ years of relevant public accounting experience
• Proficiency with Microsoft Office Suite and accounting software such as QuickBooks
• Experience with after-tax payroll and tax software

Nice to Have Skills:

• CPA certification or progress toward CPA designation
• Experience working with clients in manufacturing, nonprofit, or restaurant industries
• Knowledge of financial statement preparation and tax planning strategies

Other Requirements:

• Onsite work in Greensburg

Take the next step in your accounting career—apply today and become part of a forward-thinking team dedicated to your professional growth and success!