Litigation Legal Assistant

Proxy Legal Staffing & Search Group has partnered with a national firm to find a litigation legal assistant! *This is an in-person position*

Responsibilities

• Provide administrative and legal support to one or more litigation attorneys.
• Prepare, edit, proofread, and format pleadings, motions, discovery requests and responses, subpoenas, correspondence, and other legal documents.
• File documents electronically with state and federal courts.
• Maintain attorney calendars, including hearings, depositions, mediations, trials, and filing deadlines.
• Coordinate depositions, court reporters, expert witnesses, and other litigation-related meetings.
• Draft routine correspondence and legal documents from attorney notes and templates.
• Organize and maintain electronic and physical case files.
• Assist with discovery, including document collection, production, and organization.
• Review and summarize medical records, business records, and other case-related documents as needed.
• Communicate with clients, opposing counsel, court personnel, vendors, and experts in a professional manner.
• Prepare trial notebooks, exhibit binders, witness files, and other materials for hearings and trial.
• Monitor deadlines and ensure timely completion of all litigation tasks.
• Process attorney expense reports, invoices, and other administrative duties as assigned.

Qualifications

• Minimum of 5 years of litigation legal assistant experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat.
• Experience with electronic court filing systems in state and/or federal courts.
• Strong understanding of litigation procedures and court rules.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional demeanor and commitment to maintaining confidentiality.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Staffing & Search Group has partnered with a firm in downtown Pittsburgh to find a legal assistant!

Job Details:
Direct Hire Position
This job is a hybrid position

Duties/Responsibilities:

• Assist attorneys in a family law practice group
• Coordinate communication with clients, other law firms, and court personnel, both in person, via phone, and through written correspondence.
• Schedule client meetings, appointments, and court appearances, managing attorney calendars efficiently
• Prepare and file legal documents 
• Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed.

Education and Experience:

• 2 + years of legal experience
• Bachelor's degree or paralegal certificate is required
• Prior family law experience is a plus

Proxy has partnered with a growing organization is seeking a detail-oriented Claims Associate to support day-to-day office operations.

Key Responsibilities:

• Perform data entry, review information for accuracy, and process payments
• Manage incoming and outgoing mail, including coordination with delivery services and electronic communications
• Maintain and organize both physical and electronic records
• Provide general administrative support, including phone coverage
• Retrieve and store files from offsite locations as needed
• Assist with routine office-related errands
• Operate a company vehicle for local deliveries and pickups, as needed
• Support basic coordination of company vehicle upkeep
• Ensure tasks are completed accurately and within deadlines
• Foster positive working relationships with internal team members

Qualifications:

• High school diploma or equivalent
• Strong computer and data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Valid driver’s license required
• Ability to lift up to 50 lbs

Preferred:

• Experience with spreadsheet software (e.g., Excel)

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy has partnered with a well-established law firm seeking a Corporate Legal Assistant to join its busy corporate and business practice group. This role offers the opportunity to support attorneys on a wide range of transactional and corporate matters in a collaborative, fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to corporate attorneys
• Manage calendars, schedule meetings, and coordinate conference calls
• Handle client communications in a professional and timely manner
• Prepare and submit attorney time entries and expense reports
• Assist with business entity formations, including preparation and filing of required documents
• Support due diligence efforts and transaction closing processes
• Prepare signature packets and coordinate execution of documents
• Maintain corporate records, including minute books and compliance filings
• Other administrative duties as needed.

Qualifications

• Prior experience supporting a corporate or transactional legal practice preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Proxy has partnered with a growing organization to identify an HR Supervisor to support a multi-division workforce. This role will oversee key HR functions and serve as a resource across payroll, benefits, compliance, and employee relations.

Responsibilities

• Oversee payroll, benefits, and HR administrative operations
• Supervise payroll processing, ensuring accuracy and timely completion
• Maintain knowledge of multi-state HR and payroll regulations to ensure compliance
• Provide guidance to employees and leadership on HR-related matters, including employee relations and compliance
• Support and enhance employee benefits programs
• Partner with leadership on performance management processes, including goal setting and annual reviews
• Identify and implement process improvements within HR operations
• Analyze HR metrics and data to support business decisions
• Assist with additional HR initiatives as needed

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
• 5+ years of HR experience
• Experience with multi-state payroll processing or oversight
• Prior supervisory experience
• Strong knowledge of HR laws, payroll regulations, and best practices
• Proficiency with HRIS, payroll systems, and Microsoft Office
• Strong communication, organizational, and problem-solving skills
• Ability to handle sensitive information with discretion

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an executive assistant!

Job Details:

Direct Hire Position
In-person position

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents
• Manage complex calendars, scheduling meetings, depositions, conference calls, and deadlines.
• Prepare, proofread, edit, and file legal documents and correspondence under tight deadlines.
• Maintain electronic and paper filing systems, including document management and email organization.
• Assist with billing, expense reports, travel coordination, and administrative support.
• Prepare reports, presentations, and other materials as needed.
• Handle confidential information with professionalism and discretion.
• Collaborate with attorneys, staff, and internal support teams to support daily operations and client matters.
• maintain attorney calendars
• Other administrative tasks as needed

Education and Experience:

• 4 +  years of experience as a legal assistant/paralegal or executive assistant 
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is preferred

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an experienced litigation paralegal for their labor & employment practice group!

Job Details:

Direct Hire Position
3 days in office, 2 days at home
Labor & Employment Paralegal Experience is required

Duties/Responsibilities:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

Education and Experience:

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

APPLY TODAY!!

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• 3+ years drafting title opinions in energy and natural resources is required.