Proxy has partnered with a growing organization is seeking a detail-oriented Claims Associate to support day-to-day office operations.

Key Responsibilities:

• Perform data entry, review information for accuracy, and process payments
• Manage incoming and outgoing mail, including coordination with delivery services and electronic communications
• Maintain and organize both physical and electronic records
• Provide general administrative support, including phone coverage
• Retrieve and store files from offsite locations as needed
• Assist with routine office-related errands
• Operate a company vehicle for local deliveries and pickups, as needed
• Support basic coordination of company vehicle upkeep
• Ensure tasks are completed accurately and within deadlines
• Foster positive working relationships with internal team members

Qualifications:

• High school diploma or equivalent
• Strong computer and data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Valid driver’s license required
• Ability to lift up to 50 lbs

Preferred:

• Experience with spreadsheet software (e.g., Excel)

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a Title Attorney for a remote contract position. This is a remote contract role. Pay rate: $ 40 + DOE

Responsibilities

• Review and analyze title abstracts, title opinions, deeds, leases, and related real estate documents.
• Examine chain of title and identify ownership interests, encumbrances, and title defects.
• Prepare and/or review title opinions and ownership reports.
• Interpret legal descriptions and property records.
• Communicate findings and recommendations to project managers and clients.
• Ensure accuracy and compliance with applicable state laws and project requirements.
• Meet established production and quality standards.

Required Skills

• Licensed attorney with at least 3 years of relevant experience
• Strong title review and conveyancing judgment
• Ability to evaluate risks and communicate findings clearly
• Detail oriented with dependable turnaround for time sensitive work

Nice to Have Skills

• Experience with abstracting or title abstraction workflows
• Familiarity with remote case documentation and collaboration

Education and Experience

• J.D. from an accredited law school
• 3+ years of title related legal experience

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing & Search Group has partnered with a leading law firm to identify a Temporary Legal Assistant to support a busy legal team. This is an excellent opportunity for an experienced legal professional who can hit the ground running in a fast-paced law firm environment. $28-$33/hr DOE 

Responsibilities:

• Provide administrative and legal support to attorneys and staff
• Prepare, revise, and proofread legal documents and correspondence
• Manage attorney calendars, scheduling, and deadlines
• File documents in Pennsylvania state courts and maintain case files
• Coordinate with clients, courts, and opposing counsel
• Handle document management, scanning, and electronic filing
• Assist with other administrative tasks as needed

Qualifications:

• Minimum of 2 years of experience working in a law firm environment
• Prior experience filing documents in state court is required
• Strong knowledge of legal procedures and terminology
• Excellent organizational and time-management skills
• Proficiency with Microsoft Office and legal document management systems
• Ability to work independently in a fast-paced environment
• Strong attention to detail and communication skills

Proxy has partnered with a well-established law firm seeking a Corporate Legal Assistant to join its busy corporate and business practice group. This role offers the opportunity to support attorneys on a wide range of transactional and corporate matters in a collaborative, fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to corporate attorneys
• Manage calendars, schedule meetings, and coordinate conference calls
• Handle client communications in a professional and timely manner
• Prepare and submit attorney time entries and expense reports
• Assist with business entity formations, including preparation and filing of required documents
• Support due diligence efforts and transaction closing processes
• Prepare signature packets and coordinate execution of documents
• Maintain corporate records, including minute books and compliance filings
• Other administrative duties as needed.

Qualifications

• Prior experience supporting a corporate or transactional legal practice preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh-area law firm to identify a Litigation Associate with 1–4 years of experience to join its growing practice north of the city. This is a full-time, in-office opportunity offering strong mentorship, hands-on litigation experience, and long-term growth potential.

Responsibilities:

• Manage litigation matters from inception through resolution
• Draft pleadings, motions, discovery requests/responses, and legal correspondence
• Conduct legal research and prepare memoranda
• Attend court appearances, depositions, mediations, and client meetings
• Communicate directly with clients, opposing counsel, and court personnel
• Assist with trial preparation and strategy
• Maintain organized case files and meet litigation deadlines

Qualifications:

• 1–4 years of litigation experience preferred
• Pennsylvania Bar admission required
• Strong writing, research, and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with civil litigation matters preferred
• Strong interpersonal and communication skills
• Motivated, detail-oriented, and team-focused professional

 

Proxy has partnered with a growing organization to identify an HR Supervisor to support a multi-division workforce. This role will oversee key HR functions and serve as a resource across payroll, benefits, compliance, and employee relations.

Responsibilities

• Oversee payroll, benefits, and HR administrative operations
• Supervise payroll processing, ensuring accuracy and timely completion
• Maintain knowledge of multi-state HR and payroll regulations to ensure compliance
• Provide guidance to employees and leadership on HR-related matters, including employee relations and compliance
• Support and enhance employee benefits programs
• Partner with leadership on performance management processes, including goal setting and annual reviews
• Identify and implement process improvements within HR operations
• Analyze HR metrics and data to support business decisions
• Assist with additional HR initiatives as needed

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
• 5+ years of HR experience
• Experience with multi-state payroll processing or oversight
• Prior supervisory experience
• Strong knowledge of HR laws, payroll regulations, and best practices
• Proficiency with HRIS, payroll systems, and Microsoft Office
• Strong communication, organizational, and problem-solving skills
• Ability to handle sensitive information with discretion

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an executive assistant!

Job Details:

Direct Hire Position
In-person position

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents
• Manage complex calendars, scheduling meetings, depositions, conference calls, and deadlines.
• Prepare, proofread, edit, and file legal documents and correspondence under tight deadlines.
• Maintain electronic and paper filing systems, including document management and email organization.
• Assist with billing, expense reports, travel coordination, and administrative support.
• Prepare reports, presentations, and other materials as needed.
• Handle confidential information with professionalism and discretion.
• Collaborate with attorneys, staff, and internal support teams to support daily operations and client matters.
• maintain attorney calendars
• Other administrative tasks as needed

Education and Experience:

• 4 +  years of experience as a legal assistant/paralegal or executive assistant 
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is preferred

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an experienced litigation paralegal for their labor & employment practice group!

Job Details:

Direct Hire Position
3 days in office, 2 days at home
Labor & Employment Paralegal Experience is required

Duties/Responsibilities:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

Education and Experience:

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required

APPLY TODAY!!

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based firm to identify a Corporate Attorney to join its growing practice. This attorney will work closely with senior leadership and support a diverse client base across a range of transactional matters.

Key Responsibilities:

• Support mergers & acquisitions transactions
• Assist with commercial lending matters
• Draft and negotiate a variety of commercial agreements, including purchase and supply agreements, leases, NDAs, and employment contracts
• Advise on entity formation, governance, and structuring considerations
• Partner with senior attorneys to provide strategic counsel to clients

Qualifications:

• J.D. and active Pennsylvania bar admission
• 2+ years of experience in a law firm, corporate, or government setting
• Strong knowledge of applicable federal, state, and local laws
• Excellent drafting, negotiation, and communication skills
• Demonstrated business acumen and ability to effectively advise clients
• Familiarity with business development processes and client objectives
• Proficiency in Microsoft Office Suite