Proxy Legal Staffing & Search Group has partnered with a growing law firm to find an experienced Legal Assistant to support its Corporate Practice Group.

This is an excellent opportunity for a detail-oriented legal support professional with strong document production skills and experience working in a fast-paced corporate or transactional environment.

Responsibilities

• Prepare, revise, proofread, and format complex legal documents, agreements, and correspondence.
• Manage complex Microsoft Word formatting, including styles, numbering, tables, cross-references, footnotes, page breaks, and redlines.
• Create, edit, combine, bookmark, and redact PDF documents.
• Prepare document comparisons and redlines using Litera.
• Manage electronic client and matter files and document version control.
• Prepare and track electronic signature packages through DocuSign.
• Assist with virtual data rooms and transaction documents, including signature pages and closing materials.
• Manage attorney calendars, meetings, deadlines, and Teams meetings.
• Create and edit PowerPoint presentations and perform basic Excel functions.
• Provide administrative and overflow support to attorneys as needed.

Qualifications

• 2+ years of experience as a Legal Assistant, Legal Secretary, or similar legal support professional preferred.
• Corporate or transactional law experience strongly preferred.
• Advanced Microsoft Word and Adobe Acrobat/PDF skills required.
• Experience with Litera, iManage, and DocuSign preferred.
• Virtual data room experience is a plus.
• Strong proofreading, grammar, organizational, and communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Professional, detail-oriented, and committed to maintaining confidentiality.

Proxy Legal Staffing & Search Group has partnered with a national law firm to find an experienced Real Estate Paralegal to support its real estate practice. The ideal candidate will have experience with real estate settlement services, including title work, escrow management, and real estate document preparation.

Responsibilities

• Assist with residential and/or commercial real estate transactions and settlements
• Conduct and assist with land title-related work
• Prepare, review, and organize real estate documents
• Manage escrow-related documentation and processes
• Coordinate with attorneys, clients, title companies, lenders, and other parties as needed
• Maintain accurate and organized transaction files
• Review documents for accuracy and completeness
• Follow established procedures and instructions while meeting deadlines
• Troubleshoot issues and assist with resolving transaction-related problems
• Perform other duties supporting the firm's real estate practice

Qualifications

• Prior experience as a real estate paralegal, real estate processor, title professional, or in a related role
• Experience with real estate settlements, title work, escrow, and document preparation
• Strong computer skills and the ability to learn and utilize industry-specific software
• Excellent attention to detail and organizational skills
• Strong problem-solving and communication abilities
• Ability to follow instructions and manage multiple priorities
• Ability to work independently while also collaborating effectively with attorneys and staff

Proxy Legal Staffing & Search Group has partnered with a well-respected regional law firm to identify an experienced Intellectual Property Paralegal to join its growing team.

Responsibilities

• Prepare and file U.S. and foreign patent, trademark, and copyright applications.
• Draft prosecution documents and USPTO forms.
• Manage IP docketing deadlines and maintain electronic files.
• Coordinate with attorneys, clients, and foreign associates.
• File documents through USPTO, WIPO, and related systems.
• Assist with Office Actions, maintenance fees, portfolio management, and other IP prosecution matters.

Qualifications

• 3+ years of patent and trademark prosecution experience preferred.
• Experience with U.S. and foreign IP filings.
• Familiarity with Patent Center, TEAS, TSDR, ePCT, and IP docketing software.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and Adobe Acrobat.

This is an excellent opportunity to join a highly respected law firm offering a collaborative environment, meaningful work, and flexible scheduling with hybrid or remote options.

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a regional firm to find an attorney! The ideal candidate will have experience handling a diverse caseload of general liability matters and be comfortable managing cases.

Responsibilities:

• Manage general liability cases from inception through resolution
• Draft pleadings, motions, discovery, and other legal documents
• Conduct legal research and develop case strategy
• Take and defend depositions
• Attend court hearings, mediations, and settlement conferences
• Prepare cases for trial, including witness and exhibit preparation
• Communicate with clients, insurance carriers, experts, and opposing counsel
• Maintain case files, billing, and litigation deadlines

Qualifications:

• J.D. and active Pennsylvania bar admission
• 2+ years of litigation or insurance defense experience
• Strong legal research, writing, and communication skills
• Experience managing a litigation caseload independently
• Trial experience is a plus

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 4+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group is partnering with a mid-sized Pittsburgh firm to find an experienced litigation attorney in the Pittsburgh area!

Job Details:

• Full-time position

• 4+ years of experience

• Must be barred in PA 
• Prior Litigation Experience is Required
• Prior Product Liability Experience is a plus

Duties/Responsibilities:

• Court appearances

• responsibilities will include depositions, writing motions & briefs

• Heavy litigation focused role

Education and Experience: 

• Juris Doctorate Degree

• Licensed to Practice law in the State of PA

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Proxy Legal Staffing & Search Group has partnered with a growing firm to find a labor & employment paralegal!

Key Responsibilities:

• Assist attorneys with all aspects of labor and employment matters, including litigation, counseling, and administrative proceedings.
• Draft, review, and file legal documents, including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• Manage cases before federal and state courts, as well as administrative agencies such as the Equal Employment Opportunity Commission (EEOC), National Labor Relations Board (NLRB), and state human relations commissions.
• Conduct legal and factual research related to employment laws, regulations, and workplace policies.
• Organize, review, and summarize personnel files, employee records, payroll records, and other employment-related documents.
• Assist with all phases of discovery, including document collection, review, production, and preparation of privilege logs.
• Coordinate and manage electronic document databases and case files.
• Prepare attorneys and clients for depositions, mediations, arbitrations, hearings, and trials.
• Draft chronologies, witness summaries, and case status reports.
• Monitor and track litigation deadlines, court filings, and administrative agency requirements.
• Communicate with clients, witnesses, opposing counsel, and court personnel regarding case-related matters.

Qualifications:

• Bachelor’s degree or paralegal certification strongly preferred.

• Minimum of 4 years’ experience in labor & employment experience 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a Title Attorney for a remote contract position. This is a remote contract role. Pay rate: $ 40 + DOE

Responsibilities

• Review and analyze title abstracts, title opinions, deeds, leases, and related real estate documents.
• Examine chain of title and identify ownership interests, encumbrances, and title defects.
• Prepare and/or review title opinions and ownership reports.
• Interpret legal descriptions and property records.
• Communicate findings and recommendations to project managers and clients.
• Ensure accuracy and compliance with applicable state laws and project requirements.
• Meet established production and quality standards.

Required Skills

• Licensed attorney with at least 3 years of relevant experience
• Strong title review and conveyancing judgment
• Ability to evaluate risks and communicate findings clearly
• Detail oriented with dependable turnaround for time sensitive work

Nice to Have Skills

• Experience with abstracting or title abstraction workflows
• Familiarity with remote case documentation and collaboration

Education and Experience

• J.D. from an accredited law school
• 3+ years of title related legal experience