Proxy Legal Search is seeking an experienced Legal Assistant for a law firm in Fort Lauderdale, FL. The ideal candidate will have 3+ years of transactional law experience, with commercial real estate experience preferred. This is a hybrid position. (3 days in office required)

Responsibilities

• Provide administrative and legal support to attorneys and paralegals
• Prepare, proofread, and format legal and transactional documents
• Assist with commercial real estate transactions, deadlines, and outstanding items
• Manage attorney calendars, meetings, travel, and correspondence
• Open new clients and matters and assist with conflict checks
• Maintain electronic files and document management systems
• Assist with billing, time entry, proformas, and expense reports
• Communicate with clients and other professionals as directed
• Handle confidential information and proactively follow up on outstanding matters

Qualifications

• 3+ years of transactional legal experience
• Commercial real estate experience preferred
• Strong proofreading, organization, and attention to detail
• Ability to manage multiple priorities and support busy attorneys
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and legal document management systems

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh-area law firm to identify a Litigation Associate with 1–4 years of experience to join its growing practice north of the city. This is a full-time, in-office opportunity offering strong mentorship, hands-on litigation experience, and long-term growth potential.

Responsibilities:

• Manage litigation matters from inception through resolution
• Draft pleadings, motions, discovery requests/responses, and legal correspondence
• Conduct legal research and prepare memoranda
• Attend court appearances, depositions, mediations, and client meetings
• Communicate directly with clients, opposing counsel, and court personnel
• Assist with trial preparation and strategy
• Maintain organized case files and meet litigation deadlines

Qualifications:

• 2–4 years of litigation experience preferred
• Pennsylvania Bar admission required
• Strong writing, research, and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with civil litigation matters preferred
• Strong interpersonal and communication skills
• Motivated, detail-oriented, and team-focused professional

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find an associate attorney!
Job Details:

• Full-time position
• Benefits package includes medical, dental, vision, 401K, and parking

Duties/Responsibilities:

• Advising clients on civil litigation matters
• Conducting thorough legal research and analysis 
• Drafting pleadings, discovery requests, and opinion letters
• Representing clients in litigation matters in state and federal court

Education and Experience: 

• Juris Doctorate Degree
• Licensed to Practice law in PA 
• 2+ year of litigation experience

Proxy Legal Staffing & Search Group has partnered with a respected law firm to find an Estates & Trusts Attorney to join its growing team!

Position Overview

The ideal candidate will have experience handling estate planning, estate administration, and trust matters. This is an opportunity to work closely with clients and attorneys while providing thoughtful legal guidance and developing long-term professional relationships.

Key Responsibilities

• Prepare and review wills, trusts, powers of attorney, and other estate planning documents.
• Advise clients on estate planning, wealth preservation, and asset distribution.
• Assist with estate and trust administration, including probate proceedings.
• Conduct legal research and draft correspondence, pleadings, and other legal documents.
• Communicate with clients, beneficiaries, financial professionals, and other parties.
• Collaborate with attorneys and support staff to deliver high-quality legal services.

Qualifications

• Juris Doctor (J.D.) from an accredited law school.
• Admission to the Pennsylvania Bar
• Experience in estates, trusts, estate planning, or probate law.
• Strong legal research, writing, and analytical skills.
• Excellent communication and client service abilities.
• Ability to manage multiple matters and work independently.

Proxy Legal Staffing & Search Group is partnering with a leading energy company to find an experienced Senior Oil & Gas Title Attorney. This position supports land acquisitions, title analysis, and ownership matters throughout Pennsylvania and West Virginia.

Responsibilities

• Review title opinions, abstracts, leases, deeds, and oil and gas agreements to determine ownership and identify title risks.
• Develop title curative and mitigation recommendations and coordinate resolutions.
• Support land acquisitions, including drafting and reviewing leases, deeds, amendments, ratifications, and pooling declarations.
• Approve title for payment on lease and fee acquisitions.
• Review heirship documents and calculate Net Revenue Interest (NRI) and Working Interest (WI).
• Support Division Orders with title and ownership information for royalty distribution.
• Draft legal memoranda and collaborate with internal Legal teams and outside counsel on title issues and litigation.
• Conduct due diligence for land transactions and support special projects.
• Maintain confidentiality and uphold professional standards.

Qualifications

• Juris Doctorate (JD) from an accredited law school.
• Active Pennsylvania or West Virginia Bar membership in good standing.
• 5 + years of oil and gas title experience, including abstracting, title opinion review or drafting, and title curative resolution.
• Strong knowledge of Pennsylvania and West Virginia oil and gas title law and laws of descent and distribution.

Proxy Legal Staffing & Search Group has partnered with a local firm to find a real estate legal assistant! 

Responsibilities

• Prepare, review, and edit real estate and closing-related documents.
• Coordinate and schedule closings, appointments, and other transaction-related activities.
• Provide administrative and legal support to attorneys and the Real Estate Group.
• Assist with residential real estate transactions from contract through closing.
• Prepare and review Closing Disclosures and HUD-1 Settlement Statements.
• Utilize SoftPro closing software to support transaction and closing processes.
• Communicate with clients, lenders, title companies, real estate agents, and other parties involved in transactions.
• Maintain organized and accurate transaction files and documentation.
• Assist with additional projects and responsibilities as needed.

Qualifications

• Prior experience supporting residential real estate transactions is required.
• Familiarity with title insurance and the real estate closing process.
• Experience preparing or reviewing Closing Disclosures and/or HUD-1 Settlement Statements.
• Proficiency with Microsoft Office and WordPerfect.
• Experience using SoftPro closing software preferred/required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and administrative skills.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Search has partnered with a growing in-house client to identify a Corporate Paralegal to support its executive team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced corporate environment and handling a broad range of real estate, compliance, and contract matters.

Responsibilities

• Draft, review, and proofread a variety of legal documents, including real estate documents, commercial contracts, service agreements, and corporate correspondence.
• Review, maintain, and manage commercial agreements, including Master Service Agreements (MSAs).
• Support corporate governance, compliance, and regulatory initiatives across multiple jurisdictions.
• Research state and local business licensing requirements and ensure ongoing compliance.
• Review and maintain corporate records, deeds, and other legal documents.
• Monitor contractor licensing requirements and other state-specific regulatory obligations.
• Organize and maintain legal files using a document management system.
• Provide administrative and legal support to the executive team while managing multiple priorities in a fast-paced corporate environment.

Qualifications

• 3+ years of experience as a corporate paralegal or legal secretary, preferably in a real estate or corporate environment
• Experience reviewing commercial contracts and corporate legal documentation.
• Knowledge of corporate governance, compliance, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written communication, proofreading, and attention to detail.
• Proficiency with Microsoft Office and document management systems.
• Ability to work independently while collaborating effectively with executives and cross-functional teams.

Proxy Legal Staffing & Search Group has partnered with a regional firm to find an attorney! The ideal candidate will have experience handling a diverse caseload of general liability matters and be comfortable managing cases.

Responsibilities:

• Manage general liability cases from inception through resolution
• Draft pleadings, motions, discovery, and other legal documents
• Conduct legal research and develop case strategy
• Take and defend depositions
• Attend court hearings, mediations, and settlement conferences
• Prepare cases for trial, including witness and exhibit preparation
• Communicate with clients, insurance carriers, experts, and opposing counsel
• Maintain case files, billing, and litigation deadlines

Qualifications:

• J.D. and active Pennsylvania bar admission
• 2+ years of litigation or insurance defense experience
• Strong legal research, writing, and communication skills
• Experience managing a litigation caseload independently
• Trial experience is a plus

Proxy Legal Staffing & Search Group has partnered with a respected Pittsburgh based firm to find a legal billing coordinator! This is a hybrid position.

Responsibilities

• Review and edit pre-bills and generate invoices according to established billing cycles.
• Perform conflict checks and apply retainer funds as directed.
• Process write-offs in accordance with firm policy.
• Prepare complex invoices, including split-party and electronic billing.
• Submit invoices through third-party e-billing platforms.
• Review billing documentation for accuracy and resolve billing inquiries.
• Create customized billing formats, schedules, and analyses as needed.
• Produce final client invoices and maintain strict confidentiality.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of billing experience in a legal or professional services environment.
• Experience with e-billing platforms and outside counsel billing guidelines.
• Strong communication, organizational, and analytical skills.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced setting.