Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing & Search Group has partnered with a leading law firm to identify a Temporary Legal Assistant to support a busy legal team. This is an excellent opportunity for an experienced legal professional who can hit the ground running in a fast-paced law firm environment. $28-$33/hr DOE 

Responsibilities:

• Provide administrative and legal support to attorneys and staff
• Prepare, revise, and proofread legal documents and correspondence
• Manage attorney calendars, scheduling, and deadlines
• File documents in Pennsylvania state courts and maintain case files
• Coordinate with clients, courts, and opposing counsel
• Handle document management, scanning, and electronic filing
• Assist with other administrative tasks as needed

Qualifications:

• Minimum of 2 years of experience working in a law firm environment
• Prior experience filing documents in state court is required
• Strong knowledge of legal procedures and terminology
• Excellent organizational and time-management skills
• Proficiency with Microsoft Office and legal document management systems
• Ability to work independently in a fast-paced environment
• Strong attention to detail and communication skills

Proxy has partnered with a well-established law firm seeking a Corporate Legal Assistant to join its busy corporate and business practice group. This role offers the opportunity to support attorneys on a wide range of transactional and corporate matters in a collaborative, fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to corporate attorneys
• Manage calendars, schedule meetings, and coordinate conference calls
• Handle client communications in a professional and timely manner
• Prepare and submit attorney time entries and expense reports
• Assist with business entity formations, including preparation and filing of required documents
• Support due diligence efforts and transaction closing processes
• Prepare signature packets and coordinate execution of documents
• Maintain corporate records, including minute books and compliance filings
• Other administrative duties as needed.

Qualifications

• Prior experience supporting a corporate or transactional legal practice preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh-area law firm to identify a Litigation Associate with 1–4 years of experience to join its growing practice north of the city. This is a full-time, in-office opportunity offering strong mentorship, hands-on litigation experience, and long-term growth potential.

Responsibilities:

• Manage litigation matters from inception through resolution
• Draft pleadings, motions, discovery requests/responses, and legal correspondence
• Conduct legal research and prepare memoranda
• Attend court appearances, depositions, mediations, and client meetings
• Communicate directly with clients, opposing counsel, and court personnel
• Assist with trial preparation and strategy
• Maintain organized case files and meet litigation deadlines

Qualifications:

• 1–4 years of litigation experience preferred
• Pennsylvania Bar admission required
• Strong writing, research, and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with civil litigation matters preferred
• Strong interpersonal and communication skills
• Motivated, detail-oriented, and team-focused professional

Proxy has partnered with a growing organization to identify an HR Supervisor to support a multi-division workforce. This role will oversee key HR functions and serve as a resource across payroll, benefits, compliance, and employee relations.

Responsibilities

• Oversee payroll, benefits, and HR administrative operations
• Supervise payroll processing, ensuring accuracy and timely completion
• Maintain knowledge of multi-state HR and payroll regulations to ensure compliance
• Provide guidance to employees and leadership on HR-related matters, including employee relations and compliance
• Support and enhance employee benefits programs
• Partner with leadership on performance management processes, including goal setting and annual reviews
• Identify and implement process improvements within HR operations
• Analyze HR metrics and data to support business decisions
• Assist with additional HR initiatives as needed

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
• 5+ years of HR experience
• Experience with multi-state payroll processing or oversight
• Prior supervisory experience
• Strong knowledge of HR laws, payroll regulations, and best practices
• Proficiency with HRIS, payroll systems, and Microsoft Office
• Strong communication, organizational, and problem-solving skills
• Ability to handle sensitive information with discretion

Duties/Responsibilities:

• Assist attorneys in a family law practice group
• Coordinate communication with clients, other law firms, and court personnel, both in person, via phone, and through written correspondence.
• Schedule client meetings, appointments, and court appearances, managing attorney calendars efficiently
• Prepare and file legal documents 
• Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed.

• 3 + years of legal experience
• Bachelor's degree or paralegal certificate is a plus
• Prior family law experience is a plus

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh-area law firm seeking a Paralegal to support its busy creditors’ rights and municipal tax law practice. This is an excellent opportunity for a detail-oriented legal professional looking to join a stable and collaborative team environment.

Responsibilities:

• Prepare and electronically file legal documents with courts and local agencies
• Draft motions, petitions, affidavits, certificates of service, and related legal filings
• Coordinate court filings, hearings, and sheriff sale documentation
• Review court dockets and conduct online legal research
• Maintain case files, databases, and tracking spreadsheets
• Communicate with courts, county offices, and other legal entities
• Handle high-volume legal mailings and correspondence

Qualifications:

• Prior legal assistant or paralegal experience preferred
• Experience with creditors’ rights, municipal tax law, or litigation support is a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office
• Ability to work independently in a fast-paced environment
• Paralegal Certificate or Bachelor’s degree preferred

Proxy Legal Staffing & Search Group has partnered with a reputable Pittsburgh law firm to identify a Litigation Legal Assistant! this is an in-person position.

Overview

This position provides comprehensive administrative and legal support throughout all stages of civil litigation, from case intake through resolution. The ideal candidate is highly organized, detail-oriented, and able to manage competing deadlines in a fast-paced environment.

Key Responsibilities

• Draft, format, and file pleadings, motions, discovery, and correspondence in state and federal courts
• Manage attorney calendars, including hearings, depositions, mediations, and trial dates
• Track litigation deadlines and court requirements
• Assist with discovery, including document management, review, and production
• Prepare and file bankruptcy-related documents and monitor dockets (if applicable)
• Maintain electronic and physical case files
• E-file and serve legal documents
• Communicate with clients, courts, opposing counsel, and vendors
• Enter attorney time
• Prepare forms, check requests, and intake documentation
• Other duties as needed.

Qualifications

• 3+ years of legal assistant or administrative experience required
• Litigation experience required; bankruptcy experience preferred
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
• Experience with e-filing systems and document management tools (NetDocuments a plus)
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and manage multiple deadlines

Proxy Legal Staffing & Search Group has partnered with a growing firm to find an executive assistant!

Job Details:

Direct Hire Position
In-person position

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents
• Manage complex calendars, scheduling meetings, depositions, conference calls, and deadlines.
• Prepare, proofread, edit, and file legal documents and correspondence under tight deadlines.
• Maintain electronic and paper filing systems, including document management and email organization.
• Assist with billing, expense reports, travel coordination, and administrative support.
• Prepare reports, presentations, and other materials as needed.
• Handle confidential information with professionalism and discretion.
• Collaborate with attorneys, staff, and internal support teams to support daily operations and client matters.
• maintain attorney calendars
• Other administrative tasks as needed

Education and Experience:

• 4 +  years of experience as a legal assistant/paralegal or executive assistant 
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is preferred

Job Details:

• Work with litigation attorneys in complex litigation
• Preparation of pleadings, discovery, motions, and deposition summaries
• Assisting on all aspects of eDiscovey
• Preparation of trial exhibits and binders
• Federal and PA State Electronic Filing
• Work within document management system

• Must have 3+ years of labor & employment paralegal experience
• Bachelor's or paralegal certificate is required
• Experience with Electronic Filing is required