Technical Document Control

Join our client's team as a Bid Administrator and play a vital role in driving their company's growth and success. This position offers a dynamic mix of strategic thinking, detailed project analysis, and relationship building—perfect for someone who thrives in a self-directed environment and enjoys a challenge.

Key Responsibilities

• Prepare and submit approximately 30 bids per month, ensuring accuracy and competitiveness.
• Gather, review, and analyze blueprints, proposals, specifications, and related documents to develop a thorough understanding of project requirements.
• Assess and prioritize bid opportunities, ensuring all qualifying bids are submitted on time.
• Coordinate with clients, vendors, and internal departments on scope changes or project updates.
• Obtain vendor bids by specifying materials, negotiating pricing, and securing discounts.
• Maintain and nurture long-term relationships with clients, vendors, architects, and engineers.
• Review completed bids with senior management to identify successful strategies and areas for improvement.
• Occasionally visit job sites or client offices to evaluate conditions and discuss projects.
• Stay current with industry trends through ongoing education and industry publications.

Must-Have Qualifications

• High school diploma or equivalent
• Experience with Microsoft Office, especially Excel, in a work environment.
• Strong organizational, time management, and communication skills.
• Ability to work independently for long periods, focusing on detailed drawings and digital data.
• Valid driver’s license with a clean driving record.

Nice-to-Have Skills

• Prior construction knowledge
• Ability to perform basic measurements from blueprints.

If you’re detail-oriented, proactive, and eager to contribute to exciting projects, we want to hear from you. Apply now and take the next step in your career!

Accounts Receivable Specialist

Onsite

Position Summary:
The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate customer accounts, and ensuring timely collection of outstanding balances. This role supports the organization's cash flow by processing invoices, monitoring aging reports, and resolving billing discrepancies.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Post customer payments received via check, ACH, wire transfer, and credit card.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Contact customers regarding outstanding balances and payment arrangements.
• Investigate and resolve invoice, payment, and account discrepancies.
• Reconcile accounts receivable transactions and customer statements.
• Maintain accurate customer records and payment histories.
• Prepare collection reports and provide updates to management.
• Assist with month-end closing activities and reporting.
• Collaborate with sales, customer service, and accounting teams to resolve billing issues.
• Ensure compliance with company policies and accounting procedures.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 1-3 years of accounts receivable, billing, or general accounting experience.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines.

Preferred Skills

• Experience with collections and cash application processes.
• Knowledge of accounting principles and financial reporting.
• Familiarity with ERP systems such as NetSuite, or Microsoft Dynamics.
• Strong problem-solving and analytical skills.

AccountStaff is looking for an Entry Level Office Coordinator, for our client in Petersburg, VA

Duties/Responsibilities:

• Billing/invoicing
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 

Are you detail-oriented with a passion for finance and outstanding communication skills? We're seeking a dedicated Temporary Accounts Receivable Specialist to support our clients dynamic AR team during a critical leave of absence. This is a fantastic chance to contribute to a reputable organization while enjoying flexible, remote work from the comfort of your home, based in or near Pittsburgh.

In this role, you will be instrumental in managing monthly cash reconciliations, handling client payments and collections, and ensuring seamless client communications. Your expertise will help maintain accurate financial records and foster positive relationships with clients and team members alike.

Required Skills:

• High School Diploma or GED; BS in Accounting or Finance preferred
• Proficiency in Microsoft Office, especially Excel
• Exceptional attention to detail and accuracy
• Strong time management and deadline adherence
• Excellent written and verbal communication skills
• Customer service experience and professionalism in client interactions
• Reliable high-speed internet and a dedicated, secure workspace

Nice to Have Skills:

• Experience with General Ledger processes
• Prior experience in Accounts Receivable or collections
• Familiarity with cash management account reconciliation

Preferred Education and Experience:

• High School Diploma or GED required; Bachelor’s degree in Accounting or Finance strongly preferred
• Previous AR or collections experience is a plus

Other Requirements:

• Ability to work remotely with a dedicated workspace
• Ability to come into the Pittsburgh office 2-3 days per month if needed
• Starting on 10/26 with a contract through mid-January, offering a swift interview and placement process

Ready to make an impact in a fast-paced environment? Apply now and let’s get you on board quickly to support our client's team during this vital period!

Are you organized, detail-oriented, and ready to make an impactful difference in a fast-paced environment? Our client is seeking a proactive and resourceful Administrative Assistant to support their office operations, ensuring everything runs seamlessly. 

What You’ll Do:

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding processes for new hires
• Provide overall administrative support to management and staff

Required Skills:

• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite 
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to juggle multiple priorities effectively
• Self-motivated and able to work independently or collaboratively

Nice to Have Skills:

• Experience with customer service
• Familiarity with bid paperwork and contracts management

Preferred Education & Experience:

• High school diploma or equivalent; higher education preferred

This is a fantastic opportunity to grow your career with a supportive organization dedicated to your success. If you’re eager to bring your administrative expertise to a vibrant team, don’t wait—apply now and take the next step in your professional journey!