Patent Agent

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a legal billing coordinator!

Job Details:

Direct Hire Position
Remote but must live within 1 hour of downtown Pittsburgh or Philadelphia for training

Duties/Responsibilities

• Generate and prepare invoices

• Perform monthly prebills

• Assist with firm e-billing

• Record and monitor attorney time and expenses using billing software

• Maintain accurate billing records

• Maintain matter information within the billing system

Education and Experience:

• 3 + years in a law firm is required

• Prior experience working with 3E is required

• Bachelor's Degree is a plus 

  
  APPLY TODAY!!!

  Proxy Legal Staffing & Search Group is focused on partnering with leading law firms and corporations to find top legal talent. Our niched focus helps us find you the right company that can help you grow in your career. We take the time necessary with every employee to nurture your passion as it becomes ours. Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. Please check out our benefits at https://jobs.careermovesnow.com/us/en/benefits-yes-

Proxy Legal Staffing is partnering with a prominent law firm to identify an experienced Legal Billing Supervisor. This fully remote role supports the firm’s billing and collections teams, focusing on electronic invoice submission, issue resolution, and process oversight. While the position is remote, candidates must reside near Pittsburgh or Philadelphia, as occasional in-person meetings, trainings, or special projects will be required.

Key Responsibilities:

• Supervise electronic invoice submission via eBillingHub and various client platforms, ensuring accuracy and compliance with billing guidelines.

• Oversee invoice acceptance across vendor sites such as Legal Tracker, T360, CounselLink, and others.

• Triage and resolve e-billing issues including block billing, task code errors, and rejected invoices.

• Monitor client portals for new matters and rate approvals; coordinate timely updates with internal billing teams.

• Communicate rate adjustments and approvals to billing and pricing stakeholders.

• Lead appeals for invoice reductions or rejections and assist in submitting budgets.

• Collaborate with internal teams to identify trends in billing rejections and develop process improvements.

• Provide support and guidance to billing team members as needed; assist with special projects as assigned.

Qualifications:

• Associate’s degree in business, accounting, or related field is required

• 3+ years of billing or accounting experience required, with at least 1 year in a supervisory or lead capacity.

• Experience in a law firm or professional services environment is required

• Elite 3E or Aderant Experience is required

• Strong command of Microsoft Office, especially Excel.

• Ability to effectively prioritize and manage deadlines in a high-volume environment.

• Flexibility to work extended hours as needed, particularly during year-end billing cycles.

Proxy Legal Staffing & Search Group has partnered with a leading law firm to identify a highly skilled Patent Agent to join their growing Intellectual Property practice group.

Key Responsibilities

• Draft and prosecute U.S. and international patent applications in collaboration with supervising attorneys.

• Conduct patentability, state-of-the-art, and freedom-to-operate searches and prepare detailed analyses.

• Assist with responses to USPTO Office Actions and manage ongoing prosecution deadlines.

• Support patent portfolio strategy, including invention harvesting and client counseling.

• Review technical disclosures and collaborate with inventors and subject matter experts.

• Coordinate with foreign associates regarding international filings and prosecution matters.

• Maintain meticulous documentation and adhere to all internal workflows, deadlines, and client expectations.

Qualifications

• Bachelor’s or advanced degree in a technical field such as electrical engineering, computer science, mechanical engineering, chemical engineering, biotechnology, or a related discipline.

• Must be registered to practice before the U.S. Patent and Trademark Office (USPTO).

• Prior patent preparation and prosecution experience at a law firm or in-house legal department strongly preferred.

• Excellent technical writing, communication, and analytical skills.

• Ability to work independently, manage multiple projects, and meet strict deadlines.

 

Proxy Legal Staffing & Search Group is looking for a Legal Secretary in Pittsburgh!

Responsibilities:

• Prepare, edit, and format legal documents, correspondence, pleadings, and discovery materials

• Maintain and organize case files—both electronic and physical—ensuring accuracy and confidentiality

• Manage attorney calendars, schedule meetings, and coordinate court dates and filing deadlines

• File legal documents with state and federal courts (both electronically and in person, as needed)

• Assist with billing and time entry

• Communicate professionally with clients, courts, and opposing counsel

• Perform general administrative duties including copying, scanning, and file maintenance

Qualifications:

• Minimum of 3+ years of experience as a Legal Assistant, ideally in litigation or corporate law

• Proficiency in Microsoft Office Suite and legal document management systems

• Strong attention to detail and exceptional organizational skills

• Excellent written and verbal communication abilities

• Ability to prioritize tasks and meet deadlines with minimal supervision

• Familiarity with e-filing systems and local court rules

Proxy Legal Staffing & Search Group has partnered with a national firm to find multiple contract title attorneys an upcoming oil & gas project! This is a remote role. 

Job Details:

• This is a remote contract role
• Must be licensed to practice law in Pennsylvania
• Flexible Hours

Duties/Responsibilities:

• Examine abstracts of titles, leases, contracts, and other legal documents to determine ownership of land, and gas, oil, and mineral rights. 
• Conduct detailed title examinations for oil and gas properties, including mineral rights and surface rights.
• Prepare and review title opinions.
• Search for and examine public records and write opinions on titles.

Education and Experience:

• Juris Doctorate Degree
• Must be admitted to PA bar, WV license is a plus
• 3 + years of oil & gas title experience

Proxy Legal Staffing & Search Group has partnered with a regional firm to find a legal assistant in Pittsburgh!

Job Details:
Direct Hire Position
In-person Position

Duties/Responsibilities:

• Working with partner level attorneys to edit and format various legal documents, including memos and briefs
• Work in multiple practice groups
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• File documents in state and federal courts
• other administrative tasks as needed

Education and Experience:

• 2+ years of legal experience
• Bachelor's degree or paralegal certificate is required
• Prior electronic filing experience is required
• Prior litigation experience is required

Proxy Legal Staffing & Search Group has partnered with a growing law firm to find a highly qualified Litigation Paralegal in Toledo, OH. 

Required Skills:

• Bachelor’s degree and paralegal certification preferred
• 5-7 years supporting complex litigation
• Proficiency with litigation support software (Relativity, Ringtail, Summation)
• Strong knowledge of federal and Ohio court procedures
• Excellent communication and organizational skills

Nice to Have Skills:

• Experience with medical claims and healthcare litigation
• Trial support and presentation experience
• Familiarity with PACER, CM/ECF

Preferred Education & Experience:

• Bachelor’s degree and paralegal certification
• Extensive litigation support experience

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a talented Business Development Coordinator to join their team in Pittsburgh. This key role offers an excellent opportunity to support strategic growth and work alongside top legal professionals. The position pays between $85,000 and $105,000 annually.

Develop and execute business development strategies for assigned sections. Manage budgets to maximize revenue. Collaborate with attorneys and marketing teams to identify new clients. Use research tools to gather market intelligence. Create and update marketing collateral. Coordinate events and sponsorships. Travel as needed.

Required Skills:

• Bachelor’s degree; Marketing or Communications preferred
• At least 4 years of experience, ideally in law, accounting, or consulting
• Strong knowledge of litigation and legal trends
• Proficiency in Microsoft Office and research databases
• Excellent writing, organizational, and communication skills
• Team-oriented with a strong work ethic

Nice to Have:

• Legal marketing or BD experience
• Knowledge of industry databases
• Tailored communication skills

Preferred Education & Experience:

• Bachelor’s degree
• 4+ years in business development or related roles

Additional Requirements:

• Willingness to travel
• Ability to thrive in a fast-paced environment

Take the next step in your career—apply now to be part of this dynamic team and make a measurable impact.

Proxy Legal Staffing & Search Group has partnered with a firm in the Oakmont/Verona area to find a paralegal! Prior experience in estates and trust law is required.

Job Details:

Direct Hire Position
Hybrid Position (4 days in-person, 1 day at home)

Duties/Responsibilities:

• Assist attorneys with drafting, editing, and proofreading legal documents, including wills, trusts, powers of attorney, and estate planning forms.
• Organize and maintain client files, including electronic and physical records, ensuring accuracy and confidentiality.
• Coordinate communication with clients, other law firms, and court personnel, both in person, via phone, and through written correspondence.
• Schedule client meetings, appointments, and court appearances, managing attorney calendars efficiently.
• Prepare and file legal documents 
• Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed.

Education and Experience:

• 3 + years of legal experience in estates & trusts law
• Bachelor's degree or paralegal certificate is a plus

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a corporate legal assistant! The ideal candidate will have prior experience in corporate or estates law and be comfortable managing multiple projects, deadlines, and client interactions in a dynamic professional environment.

Key Responsibilities:

• Provide administrative and legal support to attorneys in corporate and transactional matters
• Prepare and proofread correspondence, agreements, corporate resolutions, and closing documents
• Assist with entity formation, maintenance, and dissolution filings
• Maintain corporate minute books and electronic document databases
• Coordinate document execution, filing, and delivery for closings and transactions
• Manage calendars, deadlines, and communication between clients, attorneys, and third parties
• Conduct basic legal research and draft summaries as needed
• Handle confidential information with discretion and professionalism

Qualifications:

• 2–5 years of experience as a legal assistant or paralegal in a corporate or estates practice group
• Strong understanding of corporate and transactional documentation and procedures
• Exceptional attention to detail, organization, and time management
• Proficiency with Microsoft Office Suite and document management systems
• Ability to thrive in a fast-paced, team-oriented environment

Proxy Legal Staffing & Search Group has partnered with a growing law firm to hire a Managing Paralegal for its International Trade practice. This is an exciting opportunity for an experienced paralegal or legal assistant ready to step into a leadership role. ($115k-150k DOE)

Responsibilities:

• Lead and mentor a team of paralegals, overseeing workflow and performance

• Prepare and manage filings with federal agencies and courts

• Draft, review, and cite-check legal documents and pleadings

• Support attorneys in case preparation, hearings, and strategy development

• Implement process improvements and training programs

• Monitor billable hours and optimize team productivity

Qualifications:

• Bachelor’s degree required; Paralegal Certificate preferred

• 5+ years of paralegal or legal support experience, with prior supervisory duties

• Strong knowledge of international trade

• Experience with legal research tools and case management software

• Excellent leadership, communication, and organizational skills

Why Apply:

• Leadership-level opportunity at a growing firm

• Direct impact on case strategy and team development

• Advancement potential in a fast-paced practice area

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 10+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy has partnered with a growing law firm seeking a Partner-level attorney to join their Estates & Trusts Practice Group. This is an exceptional opportunity for an experienced attorney to take a leadership role within a dynamic and expanding firm.

Key Requirements:

• Must have a transferable book of business.

• Significant experience in estate planning, trusts, and related legal matters.

• Strong leadership, mentoring, and business development skills.

• JD from an accredited law school and active Bar membership in Pennsylvania.

Responsibilities:

• Lead complex estate and trust matters and provide strategic counsel to clients.

• Drive business development initiatives and cultivate client relationships.

Proxy has partnered with a growing law firm to identify a Partner-level attorney to join their Litigation Practice Group. This is an exceptional opportunity for an experienced litigator to take a leadership role within a dynamic and expanding firm.

Key Requirements:

• Must have a transferable book of business.

• Significant experience in litigation with a proven track record of client representation.

• Strong leadership, mentoring, and business development skills.

• JD from an accredited law school and active Bar membership in Pennsylvania.

Responsibilities:

• Lead complex litigation matters and provide strategic counsel to clients.

• Drive business development initiatives and cultivate client relationships.

• Mentor associates and contribute to the growth and success of the Litigation Practice Group.