Legal Assistant - Estates & Trusts

Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Estates & Trusts Legal Assistant. This is an excellent opportunity for a detail-oriented professional who enjoys supporting attorneys in a fast-paced, client-focused environment.

Responsibilities:

• Provide administrative and legal support to estates & trusts attorneys

• Draft, proofread, and format correspondence and legal documents

• Assist with probate filings and court submissions

• Manage client files, both electronic and physical

• Calendar management, scheduling, and deadline tracking

• Communicate professionally with clients, courts, and opposing counsel

• Assist with billing, time entry, and expense tracking as needed

Qualifications:

• 2+ years of experience as a legal assistant, preferably in estates & trusts, probate, or elder law

• Strong organizational and multitasking skills

• Excellent written and verbal communication abilities

• Proficiency in Microsoft Office (Word, Outlook, Excel)

• Experience with legal document management systems is a plus

• High level of professionalism and attention to detail

Proxy Legal Staffing & Search Group has partnered with a a law firm to find a legal assistant in Wexford!

Duties/Responsibilities:

• Working with estate planning attorneys
• covering phones
• working with attorneys and clients
• planning calls and meetings

Education and Experience:

• Prior experience in a law office is preferred
• Bachelor's or paralegal certificate is a plus

 

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Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Legal Billing Specialist to support its Accounting and Finance operations. 

• Review executed engagement letters to accurately establish clients and matters in the firm’s financial system, including billing arrangements, discounts, and payor details

• Audit new and existing matters to ensure proper phase, task, activity coding, and e-billing flags are applied at inception

• Partner with attorneys and administrative staff to gather and enter insurance carrier and billing compliance information

• Communicate client-specific billing requirements to billing and finance teams

• Collaborate with pricing professionals to ensure accurate rate application and revaluation of unbilled time when exceptions apply

• Collect, maintain, and interpret Outside Counsel Guidelines and ensure proper implementation

• Assist with matter setup, updates, and maintenance, including reopening and closing matters as needed

• Support global updates to billing templates and matter settings

• Identify trends related to onboarding and billing compliance to support process improvement and training initiatives

Qualifications:

• Bachelor’s degree or equivalent relevant experience

• 5+ years of experience in law firm billing or billing compliance

• Experience with legal billing platforms such as 3E, e-billing systems, and intake tools

• Familiarity with engagement letters, proformas, and client billing requirements

• Strong attention to detail, analytical, and communication skills

• Ability to work collaboratively across departments

Proxy Legal Staffing & Search Group has partnered with a regional law firm to find an experienced Paralegal to support their corporate practice. This role offers exposure to a variety of corporate matters, including business formation, entity management, financing, and transactional support.

Key Responsibilities:

• Conduct legal research and compile data to assist attorneys on client matters

• Draft corporate documents such as entity formation documents, bylaws, operating agreements, resolutions, and minutes

• File documents with state and federal agencies

• Maintain accurate electronic and physical filing systems for transactional documents

• Organize case files and track client, matter, and case status

• Manage multiple deadlines, including calendar reminders and meeting coordination

• Act as a point of contact with clients, opposing counsel, and third-party vendors

• Draft, review, and oversee correspondence, reports, and communications

• Track and enter billable time accurately

• Other duties as needed.

Qualifications:

• Paralegal certificate or equivalent training

• 4+ years of paralegal or relevant experience in corporate/business law

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Excellent writing, editing, and organizational skills

• Comfort managing multiple projects and adapting to new software tools

This position provides the opportunity to join a collaborative firm environment and work on a wide range of business and transactional matters. All inquiries will be handled confidentially.

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• Prior experience drafting title opinions in energy and natural resources is required.

Proxy Legal Staffing & Search Group is partnering with a law firm to identify a skilled Legal Assistant for a temporary assignment. This is an excellent opportunity for a detail-oriented professional to support attorneys with a variety of legal and administrative tasks in a fast-paced law firm environment.

Key Responsibilities:

• Assist attorneys with document preparation, filing, and correspondence

• Manage calendars, schedule meetings, and coordinate deadlines

• Maintain organized electronic and physical filing systems

• Conduct basic legal research and data compilation as needed

• Serve as a point of contact for clients, opposing counsel, and vendors

• Track and manage deadlines, assignments, and billing information

Qualifications:

• 2+ years of experience as a Legal Assistant or in a similar legal support role

• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

• Excellent organizational, written, and verbal communication skills

• Ability to manage multiple priorities and adapt quickly to changing assignments

• Professionalism and discretion in handling confidential information

Proxy Legal Staffing & Search Group has partnered with a regional law firm to identify an experienced civil litigation attorney for its Pittsburgh practice.

The ideal candidate will have 6+ years of experience handling a range of civil litigation matters, including areas such as liability defense, premises matters, construction-related disputes, product liability, and insurance coverage. Experience in insurance defense is helpful but not required.

Qualifications:

• JD from an accredited law school

• Active Pennsylvania bar admission

• Admission in Ohio and/or West Virginia is a plus

• Minimum of 6 years of civil litigation experience

• Experience managing cases from inception through resolution, including trial exposure

• Strong legal writing and advocacy skills

This opportunity offers the chance to join a stable, well-respected firm with a collaborative culture and a consistent flow of litigation work.

All inquiries will be handled in strict confidence.

Proxy Legal Staffing & Search Group is partnering with a growing Pittsburgh-area practice to identify an experienced Corporate Attorney. This role offers hands-on work with business clients and estate planning matters in a collaborative, fast-paced environment.

Key Responsibilities

• Draft, review, and file documents related to business transactions.

• Assist clients with contract negotiations and general transactional matters.

• Prepare estate planning documents (Wills, Trusts, POAs, Health Care Directives).

• Conduct legal research and review work prepared by internal team members.

• Communicate professionally with clients and opposing counsel.

• Support business development and contribute to a positive team environment.

Requirements

• 2+ years of transactional experience.

• Strong research, writing, and communication skills.

• Proficiency with Microsoft Office and legal research tools.

• Ability to work independently and collaboratively.

• Active PA law license.

Proxy Legal Staffing & Search Group has partnered with a growing law firm to find an experienced legal assistant in Pittsburgh! This is a hybrid opportunity!! (3 days in the office, 2 days at home)

Key Responsibilities

• Prepare and proofread legal documents, including pleadings and motions.
• Manage case files, track deadlines, and ensure compliance with court rules.
• E-file documents in state and federal courts.
• Schedule depositions, hearings, and client meetings.
• Communicate with clients, courts, and opposing counsel.
• Assist with trial preparation, including organizing exhibits and trial binders.
• Other administrative duties as needed.

Qualifications

• 5+  years of litigation legal assistant experience in a law firm is required
• Strong knowledge of litigation procedures, court rules, and e-filing.
• Proficiency in Microsoft Office and legal case management software.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and meet strict deadlines.

Proxy Legal Staffing & Search Group has partnered with a firm in the Oakmont/Verona area to find a paralegal! Prior experience in estates and trust law is required.

Job Details:

Direct Hire Position
Hybrid Position (4 days in-person, 1 day at home)

Duties/Responsibilities:

• Assist attorneys with drafting, editing, and proofreading legal documents, including wills, trusts, powers of attorney, and estate planning forms.
• Organize and maintain client files, including electronic and physical records, ensuring accuracy and confidentiality.
• Coordinate communication with clients, other law firms, and court personnel, both in person, via phone, and through written correspondence.
• Schedule client meetings, appointments, and court appearances, managing attorney calendars efficiently.
• Prepare and file legal documents 
• Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed.

Education and Experience:

• 3 + years of legal experience in estates & trusts law
• Bachelor's degree or paralegal certificate is a plus

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh firm to identify a Legal Billing Coordinator to join their growing team!

Job Details:

• Direct-Hire Position

• Hybrid Schedule: 3 days in office / 2 days remote

• Salary: Dependent on experience (DOE)

Responsibilities

• Generate, edit, and finalize monthly invoices in accordance with firm and client billing guidelines.

• Prepare and distribute monthly prebills to attorneys, incorporating necessary edits and adjustments.

• Assist with electronic billing (e-billing) submissions, resolve rejected invoices, and track approval statuses.

• Record, review, and monitor attorney time entries and client-related expenses.

• Maintain and update matter information, billing rates, and client-specific requirements within the billing system.

• Ensure compliance with client billing guidelines and internal firm procedures.

• Respond to attorney and staff inquiries regarding billing status, adjustments, and documentation.

• Support month-end and year-end billing processes as needed.

Education & Experience

• 2+ years of legal billing experience preferred.

• Prior law firm experience required.

• Experience with legal billing software (Aderant, Elite, eBillingHub, or similar) required.

• Bachelor’s degree is a plus.

• Strong proficiency in Microsoft Office, particularly Excel, is beneficial.

• Excellent organizational skills, attention to detail, and ability to meet deadlines.

Proxy Legal Staffing is partnering with a prominent law firm to identify an experienced Legal Billing Supervisor. This fully remote role supports the firm’s billing and collections teams, focusing on electronic invoice submission, issue resolution, and process oversight. While the position is remote, candidates must reside near Pittsburgh or Philadelphia, as occasional in-person meetings, trainings, or special projects will be required.

Key Responsibilities:

• Supervise electronic invoice submission via eBillingHub and various client platforms, ensuring accuracy and compliance with billing guidelines.

• Oversee invoice acceptance across vendor sites such as Legal Tracker, T360, CounselLink, and others.

• Triage and resolve e-billing issues including block billing, task code errors, and rejected invoices.

• Monitor client portals for new matters and rate approvals; coordinate timely updates with internal billing teams.

• Communicate rate adjustments and approvals to billing and pricing stakeholders.

• Lead appeals for invoice reductions or rejections and assist in submitting budgets.

• Collaborate with internal teams to identify trends in billing rejections and develop process improvements.

• Provide support and guidance to billing team members as needed; assist with special projects as assigned.

Qualifications:

• Associate’s degree in business, accounting, or related field is required

• 3+ years of billing or accounting experience required, with at least 1 year in a supervisory or lead capacity.

• Experience in a law firm or professional services environment is required

• Elite 3E or Aderant Experience is required

• Strong command of Microsoft Office, especially Excel.

• Ability to effectively prioritize and manage deadlines in a high-volume environment.

• Flexibility to work extended hours as needed, particularly during year-end billing cycles.

Proxy Legal Staffing & Search Group has partnered with a national firm to find multiple contract title attorneys an upcoming oil & gas project! This is a remote role. 

Job Details:

• This is a remote contract role
• Must be licensed to practice law in Pennsylvania
• Flexible Hours

Duties/Responsibilities:

• Examine abstracts of titles, leases, contracts, and other legal documents to determine ownership of land, and gas, oil, and mineral rights. 
• Conduct detailed title examinations for oil and gas properties, including mineral rights and surface rights.
• Prepare and review title opinions.
• Search for and examine public records and write opinions on titles.

Education and Experience:

• Juris Doctorate Degree
• Must be admitted to PA bar, WV license is a plus
• 3 + years of oil & gas title experience

Proxy Legal Staffing & Search Group has partnered with a regional firm to find a legal assistant in Pittsburgh!

Job Details:
Direct Hire Position
In-person Position

Duties/Responsibilities:

• Working with partner level attorneys to edit and format various legal documents, including memos and briefs
• Work in multiple practice groups
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• File documents in state and federal courts
• other administrative tasks as needed

Education and Experience:

• 2+ years of legal experience
• Bachelor's degree or paralegal certificate is required
• Prior electronic filing experience is required
• Prior litigation experience is required

Proxy Legal Staffing & Search Group has partnered with a growing firm to find talented Associate Attorneys!

Job Details:

• In-person role

• Full benefits package including medical, dental, vision, and a retirement plan

• Focus on Oil & Gas/Energy Law

Key Responsibilities:

• Draft and review title opinions related to oil, gas, and mineral rights, as well as land and real estate matters.

• Conduct legal research and analysis concerning property ownership, land use, and mineral rights.

• Collaborate with team members to develop efficient, client-focused legal strategies.

• Ensure accuracy and attention to detail in legal opinions and documentation.

Requirements:

• Licensed attorney in good standing (preference for licensure in Pennsylvania and/or West Virginia)

• 1+ year of legal experience