Entry Level Office Coordinator

AccountStaff is helping a client, east of the city, find their next Bookkeeper.

• GL
• AP/AR
• Payroll
• Tax returns

• 3+ years bookkeeping experinece
• QuickBooks 
• Attention to detail
• Excel

• Associates degree in Accounting preferred

AccountStaff is urgently seeking a dependable Accounts Payable Assistant to support our clients' finance team in a fast-paced, structured environment. This onsite position offers an excellent opportunity to contribute to smooth AP workflows, including issuing checks, managing vendor inquiries, and processing payments efficiently. If you thrive in organized settings and are committed to delivering exceptional service, we want to hear from you.

• Required Skills:
• Strong organizational and decision-making skills
• Excellent verbal and written communication
• Proven customer service abilities
• Attention to detail and accuracy
• Ability to collaborate with internal teams and vendors

AccountStaff is looking for an Entry Level Data Entry Specialist for our client in the North Shore area of Pittsburgh.  This is a (Hybrid role) 3 days onsite and 2 days remote)

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits

AccountStaff is helping a client, east of the city, find their next Payroll Specialist.  This key position offers the opportunity to impact their team’s efficiency through payroll processing, system improvements and compliance adherence.

Required Skills:

• 3+ years of payroll processing experience, preferably multi-state
• Proficiency in Workforce Now
• Strong Microsoft Office skills, especially Excel
• Excellent communication, organizational, and problem-solving abilities
• High confidentiality and professionalism
• Ability to thrive in a fast-paced, team-driven environment

Nice to Have Skills:

• Experience with HRIS system integrations
• Knowledge of wage and hour laws across multiple states

Preferred Education and Experience:

• Bachelor’s degree preferred; equivalent relevant experience considered

Ready to make a difference in a dynamic organization? Apply now to become a vital part of a payroll team and help them support their dedicated employees!

Payroll Coordinator – Professional Services | Pittsburgh, PA

AccountStaff is partnering with a well-established professional services firm in Pittsburgh to identify a Payroll Coordinator. The ideal candidate will have hands-on experience with ADP and a thorough understanding of all aspects of payroll processing.

Position Details:

• Direct Hire

• Hybrid Schedule: 4 days in-office / 1 day remote

Key Responsibilities:

• Enter and maintain accurate payroll and timekeeping data to ensure data integrity.

• Reconcile payroll reports and ensure all payments are processed accurately and on time.

• Manage payroll deductions, arrears, and employee balances.

• Handle payroll tax filings and fringe benefit reporting.

• Perform additional payroll-related duties as needed.

Qualifications:

• Proficiency with ADP payroll systems required.

• Experience processing multi-state payroll for 400+ employees.

• Professional demeanor with excellent written and verbal communication skills.

• Strong attention to detail and the ability to multitask in a fast-paced environment.

• Demonstrated initiative and a willingness to learn all aspects of payroll operations.

Why AccountStaff?
At AccountStaff, we’re more than a staffing agency — we’re your career partner. Whether you’re just starting out, seeking growth, or ready for a new challenge, we’ll help you reach your goals in the Accounting & Finance field.

Senior Accountant

We’re looking for a detail-driven, experienced Senior Accountant to join our client's team. This is a key role that helps keep our financial reporting accurate, supports smart business decisions, and ensures compliance with healthcare regulations. You’ll take ownership of month-end close, account reconciliations, financial statements, and process improvements that make our finance operations stronger and more efficient.

What You’ll Do

• Lead month-end, quarter-end, and year-end close activities

• Prepare, analyze, and review journal entries and account reconciliations

• Deliver accurate, timely financial reports in line with GAAP and healthcare standards

• Assist with the preparation of internal and external financial statements

• Monitor accounting data and produce reports that drive insights

• Partner with teams across revenue cycle, operations, and compliance

• Support internal and external audits by managing documentation and responding to requests

• Identify and implement process improvements and automation opportunities

• Maintain compliance with internal controls, policies, and healthcare financial regulations

• Contribute to budgeting, forecasting, and variance analysis

What You Bring

• Bachelor’s degree in Accounting, Finance, or related field

• 5+ years of accounting experience (healthcare industry experience a plus)

• Strong knowledge of GAAP and financial reporting standards

• Hands-on experience with accounting systems

• Advanced Excel skills (pivot tables, formulas, VLOOKUPs)

• Strong analytical, organizational, and problem-solving skills

• Excellent attention to detail and communication abilities

AccountStaff is pleased to partner with a local healthcare client in recruiting a dedicated Billing Specialist to join their team. This contract-to-hire opportunity offers competitive pay and is based on site in Valencia. If you're an experienced healthcare billing professional seeking a meaningful role within a respected organization, this position could be your next career move.

The successful candidate will be responsible for key billing functions, including:

• Billing Medicare Part A & B, Medicaid, and private pay residents accurately and timely
• Performing insurance follow-up and claims verification
• Reconciling daily census and preparing reports
• Entering and maintaining resident diagnosis codes and charges
• Posting private pay cash receipts and processing refunds
• Managing insurance remittances and updating fee schedules annually
• Handling resident Trust Accounts and completing necessary forms
• Processing ambulance and miscellaneous invoices

The ideal candidate will have:

• MUST HAVE at least two years of Skilled Nursing Billing experience
• Strong knowledge of Medicare Part A & B and Medicaid billing practices
• Experience with RUG and PDPM methodologies (required)
• Additional skills in home health or hospice billing and familiarity with Consolidated Billing (preferred)
• Excellent organizational skills and attention to detail

If you fit these criteria and are ready to contribute your expertise within a supportive, mission-driven environment, we encourage you to apply now. Join us in connecting talented professionals with organizations making a difference in healthcare.

AccountStaff is currently seeking a Operations & Reporting Specialistfor a well-established and reputable organization. This direct-hire, onsite position will play a key role in supporting the Finance Director through detailed analysis of key performance indicators to drive strategic and business decisions.

Position Details:

• Employment Type: Direct Hire

• Work Arrangement: Onsite

Key Responsibilities:

• Maintain and update forecast templates; prepare forecasts, analytical data, and annual plans.

• Coordinate quarterly forecast processes with Commercial Finance, Operations, and Sales teams.

• Consolidate business unit forecasts and present weekly outlook data.

• Conduct analytical reviews of consolidated forecasts against strategic and fiscal plans.

• Prepare monthly variance analyses compared to prior forecasts and fiscal year plans.

• Coordinate and consolidate headcount data for forecasting and planning.

• Perform backlog profitability analyses as needed.

• Upload forecasts and reconcile data with source documentation.

• Provide written and verbal explanations of variances and trends.

Qualifications:

• Bachelor’s degree in Business, Accounting, or Finance (advanced degree preferred).

• Minimum of 3 years of experience in financial analysis, data analysis, or project administration/management.

• Strong analytical skills with advanced proficiency in Microsoft Excel and solid knowledge of Microsoft Office Suite.

At AccountStaff, we take pride in being your dedicated career partner. Whether you’re starting out, seeking professional growth, or exploring a new challenge, we can help you reach your goals. Our expertise in Accounting & Finance allows us to match top talent with exceptional opportunities.

We also offer a comprehensive benefits package that includes a 401(k) with company match, medical, dental, and vision insurance, short-term disability, direct deposit, and more.

AccountStaff has partnered with a rapidly growing, innovative company to find their next Global Controller. This strategic leadership role offers the opportunity to influence financial operations on a worldwide scale and drive sustainable growth within a mission-driven organization.

As the Global Controller, you will oversee all aspects of the company's accounting functions across multiple regions, including US GAAP compliance, consolidation, internal controls, and process improvement. Reporting directly to the CFO, you will coordinate with regional teams and executive leadership to ensure accurate financial reporting, strategic alignment, and operational excellence. You will lead a diverse, geographically dispersed team and work closely with external auditors and stakeholders to uphold the highest standards of financial integrity.

• Extensive experience with U.S. GAAP, ASC 606, and project-based revenue recognition.
• Strong ERP knowledge, preferably SAP, with a track record of supporting ERP system strategies and automation initiatives.
• Proven success managing global accounting operations and leading cross-cultural teams across multiple regions.
• Excellent leadership, communication, and stakeholder management skills.
• Deep understanding of internal controls, external audits, and compliance requirements in multiple jurisdictions.

Ideal candidates will possess a Bachelor’s degree in Accounting or Finance (Master’s preferred), CPA certification, and at least ten years of progressive accounting experience, including five in senior multinational roles. 

Additional requirements include ability to work independently, support ERP system strategies, and drive process automation initiatives.

Elevate your career by leading a core function at a visionary company committed to sustainable impact. Apply now to be part of this transformative opportunity.

AccountStaff is seeking a highly skilled Senior Accounting Analyst on behalf of our client in Southwest Pennsylvania. This on-site position offers an exciting opportunity to support critical financial and operational decision-making. You will work closely with senior leadership, including the CFO and divisional leaders, delivering accurate financial reports and real-time KPIs that enhance operational efficiency.

Required Skills:

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum of 2 years’ experience in accounting or finance roles
• Proficiency in Microsoft Business Central and Excel
• Experience with ERP systems and subledger software
• Strong operational finance background, ideally in logistics or related industry
• SQL knowledge a plus
• Excellent analytical, problem-solving, and organizational skills
• Effective communicator with the ability to handle confidential information

If you possess the expertise and drive to enhance operational financial strategies, we invite you to apply today. Leverage your skills in a role that values operational insights and financial precision—your next great opportunity awaits!

Accountant

Are you a detail-oriented accounting professional eager to make a meaningful impact? Join us as an Accountant and become an essential part of a dedicated team responsible for managing financial processes with accuracy and compliance. In this role, you’ll support key accounting functions that contribute to the organization’s success and integrity.

What You’ll Do:

• Prepare and analyze monthly and year-end financial closings, including journal entries and account reconciliations.
• Maintain fixed asset ledgers, depreciation schedules, and associated reconciliations.
• Support internal controls, accounting procedures, and ensure adherence to accounting standards.
• Assist with bank reconciliations, cash flow reporting, and managing accounts payable and receivable.
• Collaborate with external auditors during quarterly reviews and annual audits.
• Prepare management reports, including balance sheets and income statements.
• Handle sales tax reporting and support special projects or assignments as needed.

Required Skills:

• Minimum of 2+ years of accounting experience.
• Proficiency with QuickBooks is preferred.
• Strong skills in Excel and other financial software.
• Excellent mathematical and statistical aptitude.
• Effective communication skills, both written and verbal.
• Ability to manage multiple projects simultaneously with strong organizational skills.

Take the next step in your accounting career by joining a team committed to professionalism and excellence. Apply now and contribute your expertise to an organization focused on growth and success!

AccountStaff is partnering with a reputable organization to identify a highly skilled Senior Payroll Specialist. This on-site role offers an exceptional opportunity to oversee payroll processes for a diverse workforce and ensure compliance, accuracy, and timeliness. If you have supervisory experience and thrive in dynamic environments, we want to hear from you.

In this key position, you will manage end-to-end payroll operations for over 1,200 employees, including salary calculations, tax filings via Oracle and ADP, and benefits administration. Your extensive knowledge of payroll systems and laws will be essential in conducting audits, ensuring statutory compliance, and maintaining precise employee records. The role requires collaboration with HR, finance, and external agencies to support seamless payroll delivery and resolve issues swiftly.

Required Skills:

• Bachelor’s degree in accounting, finance, human resources, or a related field
• At least 5 years of experience in payroll management or a comparable role
• Supervisory experience managing payroll teams
• Proficiency with Oracle, ADP, and other payroll systems, including tax filings and compliance
• Strong understanding of labor laws, taxation, and payroll audits/dol inspections
• Exceptional attention to detail and accuracy in payroll calculations
• Excellent organizational, time management, and multitasking abilities
• Effective communication skills across organizational levels
• Ability to handle sensitive information with integrity
• Proficiency in Microsoft Office, especially Excel

Nice to Have Skills:

• Experience with Human Resource Information Systems (HRIS)
• Knowledge of multi-state payroll and income tax provisions
• Certified Payroll Professional (CPP) or relevant payroll certifications
• Experience training employees on payroll procedures

Other Requirements:

• Background checks and clearances are a condition of employment

If you’re ready to bring your payroll expertise to a forward-thinking organization and make a meaningful impact, we encourage you to apply now through AccountStaff. Your next career move awaits!

AccountStaff is seeking dedicated QA Associates to uphold and enhance the quality of healthcare support services. This contract-to-hire position offers a hybrid work environment, combining the flexibility of remote work with onsite collaboration on Tuesdays, Wednesdays, and Thursdays. With two shifts available—8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m.—this role is ideal for professionals committed to accuracy, excellence, and process improvement. Make a meaningful impact by ensuring adherence to SOPs, improving agent performance, and supporting our mission to deliver exceptional patient care.

What You Will Be Responsible For:

• Evaluating work completed by Operations agents against program SOPs, WINs, business rules, and related documentation
• Providing coaching and feedback to Operations agents to identify areas of improvement
• Participating in calibration meetings to align quality standards with internal and external stakeholders
• Escalating critical quality issues promptly to senior management
• Contributing to quality initiatives through data analysis, process reviews, and workflow audits
• Assisting with training sessions, including new hire onboarding and refresher programs
• Performing audits on various operational activities, including benefit verification, patient assistance, software support, and inbound communications
• Supporting other QA functions as needed to meet departmental goals
• Flexibility to work occasional evenings or weekends in response to business needs

Required Skills:

• High school diploma or equivalent; relevant experience considered
• 1–3 years of experience as a Case Manager, Benefit Verification Specialist, Contact Center Agent, or in a similar healthcare role
• Prior quality control or QA experience highly preferred
• Moderate proficiency in Excel (data validation, entry, tables, simple formulas)
• Experience in technical writing such as SOPs, User Manuals, or Work Instructions
• Strong analytical skills with the ability to interpret data and provide actionable insights
• Knowledge of healthcare benefits, claim processing, contact center operations, and SOP execution
• Excellent active listening, problem-solving, and attention to detail
• Strong collaboration skills within a matrix environment
• Ability to monitor communications effectively and demonstrate empathy in patient interactions
• Proficiency with PowerPoint and typing skills

Nice to Have Skills:

• Experience with healthcare software systems
• Additional certifications related to quality assurance, healthcare, or customer service
• Prior experience with calibration or performance metric analysis
• Knowledge of healthcare compliance standards and regulations
• Bilingual abilities or multilingual communication skills

If you are detail-oriented, results-driven, and eager to contribute to a team dedicated to healthcare excellence, we encourage you to apply today. Elevate your career with AccountStaff and help deliver the high-quality service that patients rely on every day.

Construction Accountant - Propel Your Career in the Energy Sector

Are you a detail-oriented accounting professional with a passion for construction projects? Join AccountStaff, a rapidly growing leader in the energy industry, as our Construction Accountant. We specialize in connecting talented professionals with exciting opportunities, and we're seeking a dedicated individual to manage the financial intricacies of our dynamic construction projects. This is your chance to make an impact in a forward-thinking company committed to innovation and industry leadership.

What You’ll Bring to the Table:

• Bachelor’s degree in Accounting, Finance, or a related field
• 3+ years of accounting experience, with at least 1-2 years in construction or job cost accounting preferred
• Strong understanding of construction billing practices, contracts, and job costing
• Proficiency with accounting software and advanced MS Excel skills
• Exceptional attention to detail, organizational abilities, and problem-solving skills
• Excellent communicator capable of collaborating seamlessly with project teams, vendors, and leadership

Nice to Have:

• Experience with AIA billing and progress billing formats
• Familiarity with WIP (Work-In-Progress) reporting
• Knowledge of retainage, lien releases, and construction compliance documentation
• Ability to excel in a fast-paced environment managing multiple projects concurrently

Preferred Educational and Experience Level:

• Bachelor’s degree in Accounting or related discipline
• 3 or more years of professional accounting experience, including construction-specific roles

Additional Requirements:

• Ability to work on-site or remotely as needed
• Knowledge of construction industry regulations and compliance standards

Ready to bring your accounting expertise to a pioneering company shaping the future of energy? Apply now and become a vital part of AccountStaff’s talented team — let’s build a better tomorrow together!

Join our client's team as a Benefits Investigation Specialist and make a difference in healthcare access!

We are seeking dedicated and detail-oriented Benefits Investigation Specialists to play a vital role in ensuring patients obtain the medications they need with simplified coverage verification. This contract-to-hire opportunity offers a competitive hourly rate ($18-$19/hr). The role is onsite across multiple shifts and provides a chance to be part of a dynamic, collaborative environment focused on improving healthcare experiences. If you have a background in customer service, medical, insurance, or related fields and possess strong communication skills, we want to hear from you!

Required Skills

• Excellent communication skills, both verbal and written
• Strong computer proficiency, including Microsoft Office tools and multitasking across dual monitors
• Attention to detail with high accuracy in documentation and correspondence
• Fundamental analytic and problem-solving abilities
• Ability to work independently and collaboratively within small teams
• Comfortable engaging with insurance payers and pharmacy benefit managers via outbound calls

Nice to Have Skills

• Previous experience in healthcare benefits verification or third-party benefits processes
• Knowledge of commercial insurance coverage, medical benefits, government programs, and patient assistance programs
• Experience with benefits investigation or prior authorization processes
• Bilingual communication skills are a plus

Preferred Education and Experience

• High school diploma or equivalent required
• Bachelor’s degree preferred
• At least 2 years of relevant customer service, insurance, benefits, or healthcare experience

Other Requirements

• Must pass background check; no drug screening required
• Onsite availability for three shifts: 8:00 am–4:30 pm, 8:30 am–5:00 pm, or 9:00 am–5:30 pm (shift preferences should be noted during application)
• Training will occur during the first two weeks, from 8:30 am to 5:00 pm

Seize this opportunity to become a key contributor in streamlining healthcare access and making a meaningful difference in patients' lives. Apply now to join an innovative team and help untangle complex prescription reimbursement processes!

AccountStaff is seeking a highly skilled Senior Financial Analyst to join our client’s innovative team. This role offers a unique opportunity to influence strategic financial initiatives, collaborate with senior leadership and support business growth through expert analysis and reporting. If you’re passionate about driving business impact and thrive in a dynamic environment, this position is perfect for you.

Required Skills:

• Bachelor’s degree in Finance, Accounting, or related field; MBA or CPA preferred
• 5-8 years of experience in Financial Planning and Analysis
• Proficiency in Excel and financial modeling
• Experience with Oracle GL or similar systems
• Excellent communication and analytical skills
• Knowledge of financial reporting tools and BI platforms is a plus

Preferred Education and Experience:

• Relevant FP&A experience in a corporate or financial services environment

Other Requirements:

• This is a hybrid role, primarily remote, with onsite meetings twice a month 
• Strong organizational and decision-making skills required

Elevate your career and join a company committed to growth and excellence—apply today to become a key contributor in a supportive and forward-looking team.

AccountStaff is actively seeking a skilled Payroll/Bookkeeper to fill a vital role for our client. This position offers an excellent opportunity to contribute to a growing organization, with potential for full-time employment based on performance. The ideal candidate will be responsible for managing client billing, payroll processing, and basic bookkeeping functions in a fast-paced environment.

Key responsibilities include processing payroll via ADP and QuickBooks, handling bank reconciliations, managing client bills, and maintaining accurate financial records. Precision, attention to detail, and strong organizational skills are essential to success in this role.

Required Skills:

• Proficiency with ADP and QuickBooks for payroll and bookkeeping
• Basic understanding of accounting and financial recordkeeping
• Attention to detail and accuracy
• Excellent organizational and time management abilities
• Clear and effective communication skills

Preferred Education and Experience:

• High school diploma or equivalent; finance or accounting certification is a plus
• 1-3 years of experience in payroll or bookkeeping roles

If you’re ready to leverage your payroll and bookkeeping expertise in a dynamic environment, we encourage you to apply now and join our client’s team through AccountStaff!