Entry Level Office Coordinator

AccountStaff is partnering with a reputable organization to identify a highly skilled Senior Payroll Specialist. This on-site role offers an exceptional opportunity to oversee payroll processes for a diverse workforce and ensure compliance, accuracy, and timeliness. If you have supervisory experience and thrive in dynamic environments, we want to hear from you.

In this key position, you will manage end-to-end payroll operations for over 1,200 employees, including salary calculations, tax filings via Oracle and ADP, and benefits administration. Your extensive knowledge of payroll systems and laws will be essential in conducting audits, ensuring statutory compliance, and maintaining precise employee records. The role requires collaboration with HR, finance, and external agencies to support seamless payroll delivery and resolve issues swiftly.

Required Skills:

• Bachelor’s degree in accounting, finance, human resources, or a related field
• At least 5 years of experience in payroll management or a comparable role
• Supervisory experience managing payroll teams
• Proficiency with Oracle, ADP, and other payroll systems, including tax filings and compliance
• Strong understanding of labor laws, taxation, and payroll audits/dol inspections
• Exceptional attention to detail and accuracy in payroll calculations
• Excellent organizational, time management, and multitasking abilities
• Effective communication skills across organizational levels
• Ability to handle sensitive information with integrity
• Proficiency in Microsoft Office, especially Excel

Nice to Have Skills:

• Experience with Human Resource Information Systems (HRIS)
• Knowledge of multi-state payroll and income tax provisions
• Certified Payroll Professional (CPP) or relevant payroll certifications
• Experience training employees on payroll procedures

Other Requirements:

• Background checks and clearances are a condition of employment

If you’re ready to bring your payroll expertise to a forward-thinking organization and make a meaningful impact, we encourage you to apply now through AccountStaff. Your next career move awaits!

AccountStaff is seeking dedicated QA Associates to uphold and enhance the quality of healthcare support services. This contract-to-hire position offers a hybrid work environment, combining the flexibility of remote work with onsite collaboration on Tuesdays, Wednesdays, and Thursdays. With two shifts available—8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m.—this role is ideal for professionals committed to accuracy, excellence, and process improvement. Make a meaningful impact by ensuring adherence to SOPs, improving agent performance, and supporting our mission to deliver exceptional patient care.

What You Will Be Responsible For:

• Evaluating work completed by Operations agents against program SOPs, WINs, business rules, and related documentation
• Providing coaching and feedback to Operations agents to identify areas of improvement
• Participating in calibration meetings to align quality standards with internal and external stakeholders
• Escalating critical quality issues promptly to senior management
• Contributing to quality initiatives through data analysis, process reviews, and workflow audits
• Assisting with training sessions, including new hire onboarding and refresher programs
• Performing audits on various operational activities, including benefit verification, patient assistance, software support, and inbound communications
• Supporting other QA functions as needed to meet departmental goals
• Flexibility to work occasional evenings or weekends in response to business needs

Required Skills:

• High school diploma or equivalent; relevant experience considered
• 1–3 years of experience as a Case Manager, Benefit Verification Specialist, Contact Center Agent, or in a similar healthcare role
• Prior quality control or QA experience highly preferred
• Moderate proficiency in Excel (data validation, entry, tables, simple formulas)
• Experience in technical writing such as SOPs, User Manuals, or Work Instructions
• Strong analytical skills with the ability to interpret data and provide actionable insights
• Knowledge of healthcare benefits, claim processing, contact center operations, and SOP execution
• Excellent active listening, problem-solving, and attention to detail
• Strong collaboration skills within a matrix environment
• Ability to monitor communications effectively and demonstrate empathy in patient interactions
• Proficiency with PowerPoint and typing skills

Nice to Have Skills:

• Experience with healthcare software systems
• Additional certifications related to quality assurance, healthcare, or customer service
• Prior experience with calibration or performance metric analysis
• Knowledge of healthcare compliance standards and regulations
• Bilingual abilities or multilingual communication skills

If you are detail-oriented, results-driven, and eager to contribute to a team dedicated to healthcare excellence, we encourage you to apply today. Elevate your career with AccountStaff and help deliver the high-quality service that patients rely on every day.

AccountStaff is looking for an Entry Level Office Coordinator for our client in Lexington, KY

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more

AccountStaff is looking for an Entry Level Office Coordinator for our client in Parkersburg, WV. 

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits 

Construction Accountant - Propel Your Career in the Energy Sector

Are you a detail-oriented accounting professional with a passion for construction projects? Join AccountStaff, a rapidly growing leader in the energy industry, as our Construction Accountant. We specialize in connecting talented professionals with exciting opportunities, and we're seeking a dedicated individual to manage the financial intricacies of our dynamic construction projects. This is your chance to make an impact in a forward-thinking company committed to innovation and industry leadership.

What You’ll Bring to the Table:

• Bachelor’s degree in Accounting, Finance, or a related field
• 3+ years of accounting experience, with at least 1-2 years in construction or job cost accounting preferred
• Strong understanding of construction billing practices, contracts, and job costing
• Proficiency with accounting software and advanced MS Excel skills
• Exceptional attention to detail, organizational abilities, and problem-solving skills
• Excellent communicator capable of collaborating seamlessly with project teams, vendors, and leadership

Nice to Have:

• Experience with AIA billing and progress billing formats
• Familiarity with WIP (Work-In-Progress) reporting
• Knowledge of retainage, lien releases, and construction compliance documentation
• Ability to excel in a fast-paced environment managing multiple projects concurrently

Preferred Educational and Experience Level:

• Bachelor’s degree in Accounting or related discipline
• 3 or more years of professional accounting experience, including construction-specific roles

Additional Requirements:

• Ability to work on-site or remotely as needed
• Knowledge of construction industry regulations and compliance standards

Ready to bring your accounting expertise to a pioneering company shaping the future of energy? Apply now and become a vital part of AccountStaff’s talented team — let’s build a better tomorrow together!

Customer Service Representative

We are assisting our client in hiring dedicated Customer Service Representatives to join their team. This contract-to-hire role offers competitive pay ($18-19/hr) and provides an excellent opportunity to contribute to improving patient access to essential medications.  The position is onsite with multiple shifts available.  Candidates must possess strong communication skills and the ability to thrive in a fast-paced environment.

• Required Skills:
• Strong communication and interpersonal skills
• Experience in customer service, medical, insurance, or benefits verification
• Proficiency with computer applications (Microsoft Office, dual monitors, etc.)
• Attention to detail and high-quality customer service
• Ability to manage time effectively and work independently
• Ability to pass a background check

• Nice to Have Skills:
• Knowledge of insurance policies and benefits processes
• Experience with payer or pharmacy benefit management systems
• Healthcare industry experience focusing on benefits verification
• Preferred Education and Experience:
• High school diploma required; Bachelor’s degree preferred
• Minimum of 2 years of relevant experience or related healthcare background

  Take action now—apply today and let AccountStaff help you find your next career opportunity in the healthcare customer service field.

Join Our Client as a Director of Finance and Lead Financial Excellence

AccountStaff is actively recruiting for a dynamic organization seeking a dedicated Director of Finance to oversee their financial operations. This onsite role reports directly to the CFO and involves managing accounting, reporting, grants, budgeting, and payroll functions within a reputable non-profit environment. The position offers competitive benefits, including fully paid medical, retirement contributions, generous PTO, and paid holidays.

Key Skills and Qualifications

• Bachelor’s degree in Accounting or Finance; CPA preferred
• Minimum of 5 years of relevant financial management experience, preferably in non-profit settings
• Strong knowledge of GAAP standards and regulatory compliance
• Effective leadership and team management abilities
• Proficiency with Abila MIP, Paylocity, and Microsoft Excel
• Ability to analyze complex financial data and communicate findings clearly

Nice to Have Skills

• Grant and program accounting experience
• Familiarity with federal, state, and local tax regulations
• Prior experience with audits and external reporting processes

Educational & Experience Requirements

• Bachelor’s degree in Accounting or related field; CPA is a plus
• At least 5 years of progressive financial leadership, ideally in a non-profit environment

Additional Requirements

• Ability to work onsite with some flexibility for occasional meetings or training
• Experience with ERP systems and payroll processing platforms

If you are ready to leverage your financial expertise to make a meaningful impact in a vibrant organization, we invite you to apply today through AccountStaff and take the next step in your leadership career.

AccountStaff is looking for an Entry Level Data Entry Specialist for our client in the North Shore area of Pittsburgh.  This is a (Hybrid role) 3 days onsite and 2 days remote)

Duties/Responsibilities:

• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits

Are you passionate about improving patient outcomes and navigating complex healthcare systems? Our client is seeking dedicated Case Managers to coordinate benefits and facilitate medication access for patients with chronic illnesses. This contract-to-hire role offers an opportunity to work onsite in Pittsburgh, PA, with a dynamic team committed to making a lasting impact.

Required Skills:

• Strong verbal and written communication skills
• Experience in customer service, medical, insurance, or related fields
• Ability to assess and manage healthcare benefits and coverage
• Proficiency in data entry and computer literacy
• Demonstrated ability to work independently and handle multiple projects

Nice to Have Skills:

• Bilingual in Spanish
• Previous experience in case management, social work, or healthcare insurance
• Knowledge of reimbursement processes and healthcare regulations

Preferred Education and Experience:

• Bachelor’s Degree in Healthcare, Social Work, Nursing, or related area
• Minimum of 3 years’ recent experience in healthcare insurance benefits or case management

Other Requirements:

• Must pass background check
• Onsite presence after two weeks of training
• Availability for shifts at 8:30 am-5:00 pm or 9:30 am-6:00 pm

Ready to make an impact by helping patients access vital medications? Apply now and bring your expertise to a team dedicated to compassionate, innovative healthcare solutions.

Join our client's team as a Benefits Investigation Specialist and make a difference in healthcare access!

We are seeking dedicated and detail-oriented Benefits Investigation Specialists to play a vital role in ensuring patients obtain the medications they need with simplified coverage verification. This contract-to-hire opportunity offers a competitive hourly rate ($18-$19/hr). The role is onsite across multiple shifts and provides a chance to be part of a dynamic, collaborative environment focused on improving healthcare experiences. If you have a background in customer service, medical, insurance, or related fields and possess strong communication skills, we want to hear from you!

Required Skills

• Excellent communication skills, both verbal and written
• Strong computer proficiency, including Microsoft Office tools and multitasking across dual monitors
• Attention to detail with high accuracy in documentation and correspondence
• Fundamental analytic and problem-solving abilities
• Ability to work independently and collaboratively within small teams
• Comfortable engaging with insurance payers and pharmacy benefit managers via outbound calls

Nice to Have Skills

• Previous experience in healthcare benefits verification or third-party benefits processes
• Knowledge of commercial insurance coverage, medical benefits, government programs, and patient assistance programs
• Experience with benefits investigation or prior authorization processes
• Bilingual communication skills are a plus

Preferred Education and Experience

• High school diploma or equivalent required
• Bachelor’s degree preferred
• At least 2 years of relevant customer service, insurance, benefits, or healthcare experience

Other Requirements

• Must pass background check; no drug screening required
• Onsite availability for three shifts: 8:00 am–4:30 pm, 8:30 am–5:00 pm, or 9:00 am–5:30 pm (shift preferences should be noted during application)
• Training will occur during the first two weeks, from 8:30 am to 5:00 pm

Seize this opportunity to become a key contributor in streamlining healthcare access and making a meaningful difference in patients' lives. Apply now to join an innovative team and help untangle complex prescription reimbursement processes!

Job Details:

• Maintains forecast templates, Prepares forecast and analysis data and Prepares annual plan.
• Coordinates the quarterly forecast process with Commercial Finance, Operations and Sales teams.
• Consolidates business unit forecasts.
• Gathers and presents weekly Outlook data.
• Prepares analytical review of consolidated forecasts against plan and strategic plans.
• Prepares monthly variance analysis to prior forecast and/or fiscal year plan.
• Coordinates and consolidates headcount information for the forecasts and plan.
• Prepares backlog profitability analysis as needed.
• Uploads forecasts and reconciles back to source documentation.
• Provides oral and written explanations of variances and trends.

• Degree in Business, Accounting or Finance, an advanced degree is preferred.
• Requires 3 years of experience in financial analysis, data analysis or project admin/manager role
• Demonstrated analytical skills that include proficiency advanced Microsoft Excel knowledge, Microsoft Office.

Job Details:

• Support Finance and Senior Operational Leadership enterprise wide, with a specific focus on profitability
• Participate in monthly, quarterly, and yearly budget and forecast development
• Prepare and review Executive Level presentations on monthly and quarterly financial performance and initiatives
• Analyze business opportunities, research industry, market and company trends
• Perform all other duties assigned

• Bachelor's Degree in Finance required
• 1+ years' experience as a Financial Analyst
• Oracle
• Strong communications skills

AccountStaff is currently looking for an Accounting Manager due to a recent promotion.  This role will oversee the day-to-day accounting functions and will oversee 6 employees.  Must have international experience

Job Details:

• Prepare weekly cash flow forecast

• Monitor all banking transactions

• Record daily cash receipts

• Review past due receivables and take proactive measures to ensure timely payments from customers

• Perform credit inquiries for all new customers

• Prepare work-in-process schedule

• Reconcile intercompany accounts

• Reconcile inventory detail

• Manage annual physical inventory

• Record total job costs allocated for projects to the general ledger

• Review all G/L accounts for accuracy and investigate irregularities

• Prepare monthly balance sheet reconciliations

• Prepare monthly and quarterly financial statement package

• Prepare and maintain a comprehensive commercial insurance schedule

• Prepare multiple state sales & use returns

• Prepare sales commission schedule

• Bachelor's degree in Accounting and CMA/CPA preferred
• 10+ years of relevant work experience
• Strong understanding of basic accounting principles
• Must have worked with a large size ERP

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities. Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. 
 
Don’t miss this opportunity! Apply today!

AccountStaff is looking for an Entry Level Office Coordinator for a client, east of the city.

• Entering invoices into QuickBooks
• Bank/Check runs
• Admin duties as needed

• 1+ years AP exp
• QuickBooks exp preferred
• High degree of accuracy and attention to detail
• Intermediate Excel

• Associates degree preferred

Job Details:

• Support the SOX compliance program 
• Propose remediation plans for identified control deficiencies 
• Interact with senior level management throughout the company 
• Collaborate with management on corrective actions identified from audits and assessments performed
• Review accounting and operating procedures 
• Special projects as needed

• Bachelors Degree in Accounting or related field required 
• 1+ years of public accounting experience
• SOX
• CPA preferred

AccountStaff is in search of a long-term AP Specialist temp for a client, west of the city.  Focus is around managing all aspects of the company’s vendor payables. 

Job Details:

• Review, process and code vendor invoices
• Assist with month-end closing by preparing AP accruals and account reconciliations
• Match purchase orders, packing slips and invoices
• Prepare and process weekly check runs, ACH and wire transfers

• High school diploma required
• 2+ years of previous AP experience
• Basic Excel 

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities. Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.
 
Don’t miss this opportunity! Apply today!

Job Details:

• Tax return preparation
• Payrolls
• Bookkeeping
• Client support as needed

• Bachelor's Degree in Accounting or related field
• 3+ years' experience in public accounting
• CPA preferred
• Advanced Excel 

Job Details:

• Client payroll via ADP
• AP for clients
• Basic bookkeeping
• Bank reqs

• Bachelor's Degree in Accounting or related field preferred
• 4+ years' experience in bookkeeping
• ADP Payroll experience
• Strong Excel 

Job Details:

• Tax return preparation
• Auditing
• Financial Statement preparation 
• Client support as needed

• Bachelor's Degree in Accounting or related field
• 4+ years' experience in public accounting
• CPA highly desired
• Advanced Excel 

#ESJ1

AccountStaff is currently looking for an Assistant Controller to oversee Accounting team.  This position will be responsible for preparation and review of financial statements, approval of expenditures, compliance procedures, supervise and coordinate workload of the Accounting Group and Payroll, verify, reconcile and interpret financial, payroll and statistical data and investigate trends and variances.

Job Details:

• Ensure smooth operation of the daily activities within payroll, accounts payable, accounts receivable and general ledger.
• Verify, reconcile and confirm the accuracy of payroll after transmission but before pay date.
• Ensure timely filing of all federal, state, and local payroll tax returns and deposits.
• Prepare and ensure accuracy of monthly financial statements, supporting workpapers and related analyses.
• Coordinate efforts between Finance and Human Resources to execute payroll changes/updates, share information, produce supporting documentation and address issues that arise throughout the process.
• Coordinate year-end audit and annual tax information packages with external auditors.
• Monitor cash position and debt compliance.
• Approve check requests, expense statements and bank reconciliations.
• Sales and Use tax compliance.
   

• Bachelor's degree in Accounting, Finance or related field.
• CPA required
• Six (6+) or more years of professional accounting and payroll
• Two (2+) or more years of supervisory experience.
• Knowledge of financial statement and payroll tax preparation.
• Sales and Use Tax and 1099 exposure.

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities. Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more. Please check out our benefits at https://jobs.careermovesnow.com/us/en/benefits-yes-
 
Don’t miss this opportunity! Apply today!

Job Details:

• Managing AR/AP, daily cash flow and general ledger activities
• Preparing financial reports, reconciliations and journal entries
• Supporting audits and compliance efforts 
• Leading monthly, quarterly and annual closes across multiple sites

• Bachelor's Degree in Accounting or related field
• 5+ years experience in corporate accounting
• Infor or other large ERP
• Advanced Excel 

Job Details:

• Journal entries 
• Bank reconciliations
• Tax return prep (sales, payroll, etc.)

• Bachelors Degree in Accounting or related field
• 1+ years of public accounting experience
• QuickBooks 

Job Details:

• Analyze and interpret complex customer contracts to determine appropriate billing and revenue recognition policies.
• Develop close working relationships with the project managers; participate in project update meetings, educate and provide financial guidance as necessary. 
• Record transactions for billing activities, adjustments and journal entries related to revenue recognition.
• Monitor past due accounts receivable and work with project managers to resolve project issues that may be holding up payments, contacting customers as necessary.
• Prepare account reconciliations for revenue, deferred revenue, and accounts receivable related accounts.
• Identify opportunities for process improvements related to projects, billing, revenue recognition and related accounting policies.
• Assist with the implementation of system modules
• Assist in preparation of financial data and support for tax packages, audits, budgets, and periodic forecasts.
• Assist in the preparation of financial statements and related footnotes.
• Assist with the implementation of SOX and ensure compliance.
• Assist with special projects and activities as requested. 

• Bachelor's degree in accounting or equivalent required.
• Minimum of 5 years' experience.
• 5+ years of experience in corporate accounting function of public company preferred.

Job Details:

• Provide data entry support that is required to update and maintain the integrity of the information in both the payroll and timekeeping systems.
• Reconcile Payroll reports.
• Make payments timely and accurately.
• Enter deduction arrears for any amounts due from employees.
• Responsible for payroll taxes and fringe reporting.
• Performs other duties as assigned or requested.

• Must have experience with ADP and has process multi-state (400 employees or more.)
• Friendly demeanor, professional and businesslike dress and attitude.
• Excellent written communication skills.  Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
• Ability to multi-task and to complete work assignments with interruptions.
• Attention to detail.
• Initiative to learn all aspects of payroll.

Job Details:

• Maintains forecast templates, prepares forecast and analysis data and prepares annual plan.
• Coordinates the quarterly forecast process with Commercial Finance, Operations and Sales teams.
• Consolidates business unit forecasts.
• Gathers and presents weekly Outlook data.
• Prepares analytical review of consolidated forecasts against plan and strategic plans.
• Prepares monthly variance analysis to prior forecast and/or fiscal year plan.
• Coordinates and consolidates headcount information for the forecasts and plan.
• Prepares backlog profitability analysis as needed.
• Uploads forecasts and reconciles back to source documentation.
• Provides oral and written explanations of variances and trends.

• Degree in Accounting or Finance, an advanced degree is preferred.
• Requires seven years of experience in financial analysis and general accounting with emphasis in  financial operations.
• Must be familiar with accounting principles as applied to profit and loss working capital cash impacts
• Demonstrated analytical skills that include proficiency advanced Microsoft Excel knowledge, Microsoft Office, Hyperion, Oracle and Kronos.