Legal Assistant

Proxy Legal Staffing & Search is partnering with a reputable law firm in the Pittsburgh market seeking a Litigation Legal Assistant to support a busy litigation practice. This is a great opportunity for someone early in their legal career who is looking to gain hands-on experience and grow within a collaborative environment.

Key Responsibilities:

• Provide day-to-day administrative and legal support to litigation attorneys
• Draft, format, and proofread legal documents, including pleadings, motions, and correspondence
• Manage and maintain case files (electronic and physical)
• Coordinate filings in state and federal courts (including e-filing)
• Track deadlines and maintain attorney calendars
• Assist with discovery, including organizing documents and preparing responses
• Schedule depositions, hearings, and client meetings
• Communicate with clients, courts, and opposing counsel as needed

Qualifications:

• 1–3 years of prior law firm experience, with a focus on litigation
• Familiarity with court rules and filing procedures (state and/or federal)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite; experience with legal software is a plus
• Strong written and verbal communication skills

What’s Offered:

• Competitive compensation based on experience
• Comprehensive benefits package
• Opportunity for growth and development within the firm
• Supportive, team-oriented work environment

Proxy has partnered with a professional organization in the Pittsburgh area to identify a receptionist! This individual will serve as the first point of contact for visitors and callers while helping ensure the day-to-day operations of the office run smoothly.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner

• Answer and direct incoming phone calls and emails

• Coordinate conference room scheduling and visitor logistics

• Manage incoming and outgoing mail and shipments

• Maintain office supplies and assist with vendor coordination

• Provide general administrative support to internal teams as needed

• Ensure the reception and common areas remain organized and professional

Qualifications

• High school diploma or equivalent required; associate degree preferred

• 1+ years of front desk or receptionist experience

• Strong communication and customer service skills

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Professional demeanor with strong attention to detail

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a highly motivated Legal Assistant. 

Responsibilities include:

• Preparing and proofreading legal documents, including pleadings and motions
• Managing case files and tracking deadlines to ensure compliance
• E-filing documents in state and federal courts
• Scheduling depositions, hearings, and client meetings
• Communicating effectively with clients, courts, and opposing counsel
• Assisting with trial preparation, organizing exhibits and binders
• Maintaining attorney timekeeping and billing records

Required Skills:

• 3+ years of litigation legal assistant experience in a law firm
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Preferred Education and Experience:

• High school diploma or equivalent required
• Bachelor’s degree or paralegal certification preferred

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.

Proxy has partnered with a Monroeville company to find a tech-savvy Order Entry Specialist for a full-time, contract-to-hire opportunity. This role is perfect for someone organized, dependable, and eager to learn in a fast-paced office environment. 

Responsibilities:

• Perform data entry and order processing with strong attention to detail

• Manage emails, scheduling, and communication using Microsoft Outlook

• Create and maintain spreadsheets and reports in Excel

• Provide general administrative and office support

• Assist with additional projects and tasks as needed

Qualifications:

• Proficiency with Microsoft Excel and Outlook

• Strong attention to detail and organizational skills

• Excellent communication and multitasking abilities

• Prior office experience preferred, but open to entry-level candidates eager to learn

Why Apply:
This is a great opportunity to begin your career with a stable company offering steady hours, hands-on training, and potential for permanent hire.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based law firm to find a Bankruptcy Legal Assistant to support a busy practice.

Key Responsibilities

• Prepare, revise, and e-file legal documents in state and federal courts
• Manage case files, calendars, deadlines, and court schedules
• Assist with pleadings, motions, discovery, and litigation materials
• Coordinate service of process and track case progress
• Communicate with courts, clients, and opposing counsel

Qualifications

• 2+ years of litigation experience in a law firm environment
• Strong experience with e-filing and court procedures
• Exposure to creditor’s rights, foreclosure, or bankruptcy matters preferred
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Proxy Legal Staffing & Search Group has partnered with a professional organization in the Pittsburgh area to identify a Temporary Front Office Admin. This individual will serve as the first point of contact for visitors and callers while helping ensure the day-to-day operations of the office run smoothly.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner

• Answer and direct incoming phone calls and emails

• Coordinate conference room scheduling and visitor logistics

• Manage incoming and outgoing mail and shipments

• Maintain office supplies and assist with vendor coordination

• Provide general administrative support to internal teams as needed

• Ensure the reception and common areas remain organized and professional

Qualifications

• High school diploma or equivalent required; associate degree preferred

• 1+ years of front desk, receptionist, or administrative experience

• Strong communication and customer service skills

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Professional demeanor with strong attention to detail

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based firm to identify a Corporate Attorney to join its growing practice. This attorney will work closely with senior leadership and support a diverse client base across a range of transactional matters.

Key Responsibilities:

• Support mergers & acquisitions transactions
• Assist with commercial lending matters
• Draft and negotiate a variety of commercial agreements, including purchase and supply agreements, leases, NDAs, and employment contracts
• Advise on entity formation, governance, and structuring considerations
• Partner with senior attorneys to provide strategic counsel to clients

Qualifications:

• J.D. and active Pennsylvania bar admission
• 2+ years of experience in a law firm, corporate, or government setting
• Strong knowledge of applicable federal, state, and local laws
• Excellent drafting, negotiation, and communication skills
• Demonstrated business acumen and ability to effectively advise clients
• Familiarity with business development processes and client objectives
• Proficiency in Microsoft Office Suite

Proxy Legal Staffing & Search Group is partnering with a Pittsburgh based firm to find an associate attorney!

Job Details:

• Full-time position
• Hybrid position with occasional travel throughout state of Pennsylvania

Duties/Responsibilities

• Manage and oversee a large caseload of litigation matters related to the oil and gas industry in Pennsylvania
• Conduct legal research and analysis to support case strategy and legal arguments
• Draft pleadings, motions, and other legal documents
• Represent oil and gas clients in court hearings, depositions, mediations, and other legal proceedings

Education and Experience: 

• Juris Doctorate Degree
• 2-3 Years of Legal Experience
• Must be able to practice law in the State of Pennsylvania
• Prior Oil & Gas Experience is a plus
• Strong Writing Skills (Law Review experience is a plus)

APPLY TODAY!  

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a litigation paralegal!

Key Responsibilities:

• Manage all litigation support functions including electronic filing, docketing, case management, and deadline tracking.

• Maintain organized case files and materials using litigation support platforms and relevant legal technologies.

• Support e-Discovery workflows from collection to production, including document review management and data analytics.

• Review case documents and transcripts to identify key facts, create issue outlines, and prepare for hearings or trial.

• Draft and edit legal documents including subpoenas, correspondence, memoranda, and assist with motions, pleadings, and discovery.

• Conduct advanced online research and apply investigative strategies to aid case development.

• Assist with client and third-party communications as needed.

• Provide logistical and substantive support during mediations, arbitrations, and trials.

• Other tasks and projects as required.

Qualifications:

• Bachelor’s degree and paralegal certification strongly preferred.

• Minimum of 5 years’ experience in litigation support.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Staffing & Search Group has partnered with a growing organization to identify an experienced Real Estate Paralegal to support its commercial real estate operations in Pittsburgh.

This role will support attorneys and business stakeholders in managing real estate transactions from contract through closing. The ideal candidate will be detail-oriented, organized, and experienced in handling commercial real estate documentation and due diligence.

Responsibilities:

• Assist with commercial real estate acquisitions, dispositions, and leasing transactions

• Draft and review basic real estate documents, including leases, amendments, and closing documents

• Order and review title commitments, surveys, and related due diligence materials

• Prepare closing checklists and coordinate closings with attorneys, lenders, and title companies

• Maintain transaction files and manage critical dates and deadlines

• Communicate with brokers, tenants, municipalities, and outside counsel as needed

Qualifications:

• Minimum 3+ years of real estate paralegal experience required

• Experience supporting commercial real estate transactions strongly preferred

• Familiarity with title and survey review

• Strong organizational skills and attention to detail

• Ability to manage multiple transactions in a fast-paced environment

• Paralegal certificate preferred but not required

This is an excellent opportunity to join a collaborative team and play a key role in supporting a dynamic real estate portfolio.