Legal Billing Coordinator

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based law firm to find a Bankruptcy Legal Assistant to support a busy practice.

Key Responsibilities

• Prepare, revise, and e-file legal documents in state and federal courts
• Manage case files, calendars, deadlines, and court schedules
• Assist with pleadings, motions, discovery, and litigation materials
• Coordinate service of process and track case progress
• Communicate with courts, clients, and opposing counsel

Qualifications

• 2+ years of litigation experience in a law firm environment
• Strong experience with e-filing and court procedures
• Exposure to creditor’s rights, foreclosure, or bankruptcy matters preferred
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Proxy Legal Staffing & Search Group has partnered with a  midsized firm a legal billing coordinator in Pittsburgh!

Job Details:

Direct Hire Position
Hybrid 

Duties/Responsibilities

• Generate and prepare invoices

• Perform monthly prebills

• Assist with firm e-billing

• Record and monitor attorney time and expenses using billing software

• Maintain accurate billing records

• Maintain matter information within the billing system

Education and Experience:

• 2 + years in a law firm is required

• Prior experience working with a legal billing software is required

• Bachelor's Degree is a plus 

  
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Proxy Legal Staffing & Search Group has partnered with a professional organization in the Pittsburgh area to identify a Temporary Front Office Admin. This individual will serve as the first point of contact for visitors and callers while helping ensure the day-to-day operations of the office run smoothly.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner

• Answer and direct incoming phone calls and emails

• Coordinate conference room scheduling and visitor logistics

• Manage incoming and outgoing mail and shipments

• Maintain office supplies and assist with vendor coordination

• Provide general administrative support to internal teams as needed

• Ensure the reception and common areas remain organized and professional

Qualifications

• High school diploma or equivalent required; associate degree preferred

• 1+ years of front desk, receptionist, or administrative experience

• Strong communication and customer service skills

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Professional demeanor with strong attention to detail

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh-based firm to identify a Corporate Attorney to join its growing practice. This attorney will work closely with senior leadership and support a diverse client base across a range of transactional matters.

Key Responsibilities:

• Support mergers & acquisitions transactions
• Assist with commercial lending matters
• Draft and negotiate a variety of commercial agreements, including purchase and supply agreements, leases, NDAs, and employment contracts
• Advise on entity formation, governance, and structuring considerations
• Partner with senior attorneys to provide strategic counsel to clients

Qualifications:

• J.D. and active Pennsylvania bar admission
• 2+ years of experience in a law firm, corporate, or government setting
• Strong knowledge of applicable federal, state, and local laws
• Excellent drafting, negotiation, and communication skills
• Demonstrated business acumen and ability to effectively advise clients
• Familiarity with business development processes and client objectives
• Proficiency in Microsoft Office Suite

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find an associate attorney!
Job Details:

• Full-time position
• Benefits package includes medical, dental, vision, 401K, and parking

Duties/Responsibilities:

• Advising clients on civil litigation matters
• Conducting thorough legal research and analysis 
• Drafting pleadings, discovery requests, and opinion letters
• Representing clients in litigation matters in state and federal court

Education and Experience: 

• Juris Doctorate Degree
• Licensed to Practice law in PA 
• 1+ year of litigation experience

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Proxy Legal Staffing & Search Group is partnering with a Pittsburgh based firm to find an associate attorney!

Job Details:

• Full-time position
• Hybrid position with occasional travel throughout state of Pennsylvania

Duties/Responsibilities

• Manage and oversee a large caseload of litigation matters related to the oil and gas industry in Pennsylvania
• Conduct legal research and analysis to support case strategy and legal arguments
• Draft pleadings, motions, and other legal documents
• Represent oil and gas clients in court hearings, depositions, mediations, and other legal proceedings

Education and Experience: 

• Juris Doctorate Degree
• 2-3 Years of Legal Experience
• Must be able to practice law in the State of Pennsylvania
• Prior Oil & Gas Experience is a plus
• Strong Writing Skills (Law Review experience is a plus)

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Proxy Legal Staffing & Search Group has partnered with a growing firm to find a litigation paralegal!

Key Responsibilities:

• Manage all litigation support functions including electronic filing, docketing, case management, and deadline tracking.

• Maintain organized case files and materials using litigation support platforms and relevant legal technologies.

• Support e-Discovery workflows from collection to production, including document review management and data analytics.

• Review case documents and transcripts to identify key facts, create issue outlines, and prepare for hearings or trial.

• Draft and edit legal documents including subpoenas, correspondence, memoranda, and assist with motions, pleadings, and discovery.

• Conduct advanced online research and apply investigative strategies to aid case development.

• Assist with client and third-party communications as needed.

• Provide logistical and substantive support during mediations, arbitrations, and trials.

• Other tasks and projects as required.

Qualifications:

• Bachelor’s degree and paralegal certification strongly preferred.

• Minimum of 5 years’ experience in litigation support.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Search is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Sterling Office Professionals is partnering with a client in Irwin to identify multiple Mail Opening Clerks for a temporary assignment. This role is ideal for someone who is detail-oriented and comfortable with repetitive administrative tasks.

Responsibilities:

• Open, sort, and date-stamp incoming mail

• Review mail for accuracy and proper routing

• Prepare documents for internal distribution

• Maintain confidentiality of sensitive information

• Perform other light administrative duties as assigned

Qualifications:

• Strong attention to detail and accuracy

• Ability to handle repetitive tasks efficiently

• Dependable and punctual

• Prior office or clerical experience is a plus, but not required

• Ability to maintain confidentiality

Proxy Legal Search has partnered with a company to find an Assistant Buyer for a temporary onsite assignment.

Responsibilities

• Prepare, enter, and maintain purchase orders for MRO goods and services

• Verify pricing, quantities, and delivery dates for accuracy

• Track open purchase orders and follow up with vendors on confirmations and delays

• Maintain purchasing records, vendor files, and documentation

• Assist with vendor communications and route inquiries as needed

• Support inventory control activities, including data entry and cycle counts

• Assist with receiving documentation and resolving invoice or delivery discrepancies

• Generate basic purchasing and inventory reports

• Provide general administrative support to purchasing and operations teams

Experience & Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience)

• Basic understanding of purchasing or supply chain concepts preferred

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Office, particularly Excel; ERP experience a plus

• Ability to manage multiple tasks and meet deadlines

• Strong communication skills and willingness to learn