Front Desk Admin

Proxy has partnered with an organization seeking an experienced HR Coordinator for a temporary assignment. This role will support the HR team during an HRIS system integration project.

Key Responsibilities

• Maintain and update employee data within the HRIS system
• Assist with system audits to ensure data integrity and compliance
• Assist with HRIS system updates, implementations, or integrations
• Ensure confidentiality and proper handling of sensitive employee information
• Enter and maintain payroll data (new hires, job changes, pay rates, deductions, updates).
• Assist with payroll preparation, verification, and discrepancy resolution.
• Maintain accurate payroll and personnel records.
• Post job openings and manage incoming resumes
• Other duties as needed.

Qualifications

• Prior experience working with ADP 
• 2+ years of HRIS, or HR experience preferred
• Strong attention to detail and data management skills
• Proficiency in Microsoft Excel and HR reporting
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills

Proxy Legal Staffing & Search Group has partnered with a professional organization in the Pittsburgh area to identify a Temporary Front Office Admin. This individual will serve as the first point of contact for visitors and callers while helping ensure the day-to-day operations of the office run smoothly.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner

• Answer and direct incoming phone calls and emails

• Coordinate conference room scheduling and visitor logistics

• Manage incoming and outgoing mail and shipments

• Maintain office supplies and assist with vendor coordination

• Provide general administrative support to internal teams as needed

• Ensure the reception and common areas remain organized and professional

Qualifications

• High school diploma or equivalent required; associate degree preferred

• 1+ years of front desk, receptionist, or administrative experience

• Strong communication and customer service skills

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Professional demeanor with strong attention to detail

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a litigation paralegal!

Key Responsibilities:

• Manage all litigation support functions including electronic filing, docketing, case management, and deadline tracking.

• Maintain organized case files and materials using litigation support platforms and relevant legal technologies.

• Support e-Discovery workflows from collection to production, including document review management and data analytics.

• Review case documents and transcripts to identify key facts, create issue outlines, and prepare for hearings or trial.

• Draft and edit legal documents including subpoenas, correspondence, memoranda, and assist with motions, pleadings, and discovery.

• Conduct advanced online research and apply investigative strategies to aid case development.

• Assist with client and third-party communications as needed.

• Provide logistical and substantive support during mediations, arbitrations, and trials.

• Other tasks and projects as required.

Qualifications:

• Bachelor’s degree and paralegal certification strongly preferred.

• Minimum of 5 years’ experience in litigation support.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with litigation support software.

• Strong working knowledge of federal and state court rules and e-filing platforms (e.g., PACER, CM/ECF, state-level e-filing systems).

• Familiarity with trial preparation and courtroom presentation tools is a plus.

Proxy Legal Staffing & Search Group has partnered with a Pittsburgh based firm to find a legal assistant! Our client is seeking an experienced Legal Assistant to support attorneys in a fast-paced litigation practice. The ideal candidate will have 2–7 years of prior legal assistant or legal secretary experience and thrive in a deadline-driven environment.

Experience with creditors’ rights or banking-related matters — including foreclosures, receiverships, loan modifications, and bankruptcies — is a plus but not required.

Responsibilities:

• Provide administrative and litigation support to multiple attorneys

• Manage calendars, schedule meetings, and track deadlines

• Prepare, proofread, and format pleadings and legal documents

• Handle e-filing in federal and state courts

• Maintain case files and assist with trial preparation

• Communicate with clients, courts, and opposing counsel

• Support billing, expense reporting, and special projects as needed

Qualifications:

• 2–7 years of law firm experience as a Legal Assistant or Legal Secretary

• Litigation experience required

• Strong knowledge of court procedures and e-filing

• Advanced proficiency in Microsoft Word; solid Excel and PowerPoint 

Proxy Legal Staffing & Search Group has partnered with a local firm to find a contract-to-hire administrative assistant! 

Responsibilities

• Manage phones, emails, and Zoom meetings; support front desk and reception duties.

• Log mail, client cost invoices, and medical records into Abacus; maintain accurate records.

• Scan, organize, and maintain electronic and physical documents; update indices and file documents.

• Other Administrative duties as needed

Qualifications

• Pleasant, professional, client-facing demeanor

• Strong organizational skills and attention to detail

• Ability to handle multiple tasks and meet deadlines

• Comfortable with technology and case management systems

• Prior law firm experience is preferred, but not required

Proxy Legal Search is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Responsibilities:

• Introduce the company’s services to small-business owners and nonprofit organizations.
• Proactively generate leads and schedule introductory meetings with prospective clients.
• Represent the organization at community events, chamber mixers, and networking functions.
• Build and maintain strong, long-term relationships with local businesses and community partners.
• Track outreach activities and provide regular progress updates to leadership.
• Support brand awareness initiatives, including sponsorships and local partnerships.
• Serve as a friendly and professional point of contact for potential clients.

Qualifications:

• Strong interpersonal and communication skills.
• Comfortable networking and initiating conversations with new contacts.
• Highly organized, self-motivated, and able to work independently.
• Ability to track activity and follow up consistently.
• Prior experience in sales, marketing, client relations, or community outreach is a plus.
• Familiarity with the local business community is preferred.

Proxy Legal Search has teamed up with our client in the Butler, PA area in search of a Customer Service Representative to add to their expanding team.

Job Details:

• Contract to Hire
• Daylight
• In-office M-F; 8:00 am -5:00 pm  
• Pay 16-17$ an hour BOE.

Duties/Responsibilities:

Education and Experience:

• High School Diploma
• 2 – 4 years’ experience
• Customer oriented
• Fast paced

Additional Requirements:

• Strong Customer Service Focus
• Clear Verbal and Written Communication Skills
• Strong Attention to Detail
• Ability to Work in a Fast-Paced Environment
• Capability to work both independently and as part of a team
• Problem-Solving Mindset with Ability to Multi-Task
• Familiarity with Computers, including Microsoft Office

We need help IMMEDIATELY!  Please apply today!

Sterling Office Professionals is partnering with a client in Irwin to identify multiple Mail Opening Clerks for a temporary assignment. This role is ideal for someone who is detail-oriented and comfortable with repetitive administrative tasks.

Responsibilities:

• Open, sort, and date-stamp incoming mail

• Review mail for accuracy and proper routing

• Prepare documents for internal distribution

• Maintain confidentiality of sensitive information

• Perform other light administrative duties as assigned

Qualifications:

• Strong attention to detail and accuracy

• Ability to handle repetitive tasks efficiently

• Dependable and punctual

• Prior office or clerical experience is a plus, but not required

• Ability to maintain confidentiality

Proxy Legal Search has partnered with a company to find an Assistant Buyer for a temporary onsite assignment.

Responsibilities

• Prepare, enter, and maintain purchase orders for MRO goods and services

• Verify pricing, quantities, and delivery dates for accuracy

• Track open purchase orders and follow up with vendors on confirmations and delays

• Maintain purchasing records, vendor files, and documentation

• Assist with vendor communications and route inquiries as needed

• Support inventory control activities, including data entry and cycle counts

• Assist with receiving documentation and resolving invoice or delivery discrepancies

• Generate basic purchasing and inventory reports

• Provide general administrative support to purchasing and operations teams

Experience & Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience)

• Basic understanding of purchasing or supply chain concepts preferred

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Office, particularly Excel; ERP experience a plus

• Ability to manage multiple tasks and meet deadlines

• Strong communication skills and willingness to learn