Administrative Assistant

Proxy Legal Staffing & Search Group has partnered with a local firm to find a contract-to-hire administrative assistant! 

Responsibilities

• Manage phones, emails, and Zoom meetings; support front desk and reception duties.

• Log mail, client cost invoices, and medical records into Abacus; maintain accurate records.

• Scan, organize, and maintain electronic and physical documents; update indices and file documents.

• Other Administrative duties as needed

Qualifications

• Pleasant, professional, client-facing demeanor

• Strong organizational skills and attention to detail

• Ability to handle multiple tasks and meet deadlines

• Comfortable with technology and case management systems

• Prior law firm experience is preferred, but not required

Proxy Legal Search is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Proxy Legal Search is partnering with a growing professional services firm to identify a personable and motivated Client Relations Representative. This is a part-time opportunity.

Responsibilities:

• Introduce the company’s services to small-business owners and nonprofit organizations.
• Proactively generate leads and schedule introductory meetings with prospective clients.
• Represent the organization at community events, chamber mixers, and networking functions.
• Build and maintain strong, long-term relationships with local businesses and community partners.
• Track outreach activities and provide regular progress updates to leadership.
• Support brand awareness initiatives, including sponsorships and local partnerships.
• Serve as a friendly and professional point of contact for potential clients.

Qualifications:

• Strong interpersonal and communication skills.
• Comfortable networking and initiating conversations with new contacts.
• Highly organized, self-motivated, and able to work independently.
• Ability to track activity and follow up consistently.
• Prior experience in sales, marketing, client relations, or community outreach is a plus.
• Familiarity with the local business community is preferred.

 

Proxy Legal Search has teamed up with our client in the Butler, PA area in search of a Customer Service Representative to add to their expanding team.

Job Details:

• Contract to Hire
• Daylight
• In-office M-F; 8:00 am -5:00 pm  
• Pay 16-17$ an hour BOE.

Duties/Responsibilities:

Education and Experience:

• High School Diploma
• 2 – 4 years’ experience
• Customer oriented
• Fast paced

 

Additional Requirements:

• Strong Customer Service Focus
• Clear Verbal and Written Communication Skills
• Strong Attention to Detail
• Ability to Work in a Fast-Paced Environment
• Capability to work both independently and as part of a team
• Problem-Solving Mindset with Ability to Multi-Task
• Familiarity with Computers, including Microsoft Office

 

We need help IMMEDIATELY!  Please apply today!

Proxy Legal Search is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Sterling Office Professionals is partnering with a client in Irwin to identify multiple Mail Opening Clerks for a temporary assignment. This role is ideal for someone who is detail-oriented and comfortable with repetitive administrative tasks.

Responsibilities:

• Open, sort, and date-stamp incoming mail

• Review mail for accuracy and proper routing

• Prepare documents for internal distribution

• Maintain confidentiality of sensitive information

• Perform other light administrative duties as assigned

Qualifications:

• Strong attention to detail and accuracy

• Ability to handle repetitive tasks efficiently

• Dependable and punctual

• Prior office or clerical experience is a plus, but not required

• Ability to maintain confidentiality

Proxy Legal Search has partnered with a company to find an Assistant Buyer for a temporary onsite assignment.

Responsibilities

• Prepare, enter, and maintain purchase orders for MRO goods and services

• Verify pricing, quantities, and delivery dates for accuracy

• Track open purchase orders and follow up with vendors on confirmations and delays

• Maintain purchasing records, vendor files, and documentation

• Assist with vendor communications and route inquiries as needed

• Support inventory control activities, including data entry and cycle counts

• Assist with receiving documentation and resolving invoice or delivery discrepancies

• Generate basic purchasing and inventory reports

• Provide general administrative support to purchasing and operations teams

Experience & Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience)

• Basic understanding of purchasing or supply chain concepts preferred

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Office, particularly Excel; ERP experience a plus

• Ability to manage multiple tasks and meet deadlines

• Strong communication skills and willingness to learn

Proxy Legal Staffing & Search Group has partnered with a growing organization to identify an experienced Real Estate Paralegal to support its commercial real estate operations in Pittsburgh.

This role will support attorneys and business stakeholders in managing real estate transactions from contract through closing. The ideal candidate will be detail-oriented, organized, and experienced in handling commercial real estate documentation and due diligence.

Responsibilities:

• Assist with commercial real estate acquisitions, dispositions, and leasing transactions

• Draft and review basic real estate documents, including leases, amendments, and closing documents

• Order and review title commitments, surveys, and related due diligence materials

• Prepare closing checklists and coordinate closings with attorneys, lenders, and title companies

• Maintain transaction files and manage critical dates and deadlines

• Communicate with brokers, tenants, municipalities, and outside counsel as needed

Qualifications:

• Minimum 3+ years of real estate paralegal experience required

• Experience supporting commercial real estate transactions strongly preferred

• Familiarity with title and survey review

• Strong organizational skills and attention to detail

• Ability to manage multiple transactions in a fast-paced environment

• Paralegal certificate preferred but not required

This is an excellent opportunity to join a collaborative team and play a key role in supporting a dynamic real estate portfolio.

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a dynamic Legal Recruiting Assistant!

Required Skills

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office suite
• Ability to work independently and as part of a team
• Experience in a fast-paced corporate environment, ideally in recruiting or legal settings

Nice to Have Skills

• Prior law firm or legal department experience
• Experience with an applicant tracking system

Education and Experience

• Bachelor’s degree required
• 1+ years of relevant experience in a corporate recruiting environment is preferred 

Other Requirements

• Detail-oriented with strong proofreading skills
• Ability to manage multiple priorities efficiently

Proxy Legal Staffing & Search Group has partnered with a growing defense firm to find a legal assistant!

Job Details:
Direct Hire Position
This job is an in-person role
Firm has great benefits package including 

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents, including memos and briefs
• Work in multiple practice groups, including corporate, commercial litigation, and commercial real estate
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• File documents in state and federal courts
• other administrative tasks as needed

Education and Experience:

• 2+ years of legal experience
• Prior electronic filing experience is required
• Prior litigation experience is required

APPLY TODAY!!!  GREAT OPPORTUNITY!!