Legal Recruiting Assistant

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a dynamic Legal Recruiting Assistant!

Required Skills

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office suite
• Ability to work independently and as part of a team
• Experience in a fast-paced corporate environment, ideally in recruiting or legal settings

Nice to Have Skills

• Prior law firm or legal department experience
• Experience with an applicant tracking system

Education and Experience

• Bachelor’s degree required
• 1+ years of relevant experience in a corporate recruiting environment is preferred 

Other Requirements

• Detail-oriented with strong proofreading skills
• Ability to manage multiple priorities efficiently

Proxy Legal Staffing & Search Group has partnered with a growing defense firm to find a legal assistant!

Job Details:
Direct Hire Position
This job is an in-person role
Firm has great benefits package including 

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents, including memos and briefs
• Work in multiple practice groups, including corporate, commercial litigation, and commercial real estate
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• File documents in state and federal courts
• other administrative tasks as needed

Education and Experience:

• 2+ years of legal experience
• Prior electronic filing experience is required
• Prior litigation experience is required

APPLY TODAY!!!  GREAT OPPORTUNITY!!  
 

Proxy Legal Staffing & Search Group has partnered with a growing firm to find a highly motivated Legal Assistant. 

Responsibilities include:

• Preparing and proofreading legal documents, including pleadings and motions
• Managing case files and tracking deadlines to ensure compliance
• E-filing documents in state and federal courts
• Scheduling depositions, hearings, and client meetings
• Communicating effectively with clients, courts, and opposing counsel
• Assisting with trial preparation, organizing exhibits and binders
• Maintaining attorney timekeeping and billing records

Required Skills:

• 3-5 years of litigation legal assistant experience in a law firm
• Strong understanding of litigation procedures, court rules, and e-filing
• Proficiency in Microsoft Office and legal case management software
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and meet strict deadlines

Nice to Have Skills:

• Experience with trial preparation
• Knowledge of additional legal software

Preferred Education and Experience:

• High school diploma or equivalent required
• Bachelor’s degree or paralegal certification preferred

Other Requirements:

• Ability to handle sensitive information with confidentiality
• Willingness to work in a fast-paced environment

If you are a detail-oriented professional eager to grow your legal career, we encourage you to apply today and take the next step in your career.

Proxy Legal Staffing & Search Group has partnered with a leading AmLaw 200 firm to find a legal assistant in Washington, D.C.!

Job Details:
Direct Hire Position
$60k-$80k DOE
This job is a hybrid position (3 days in the office, 2 days at home)
Role is assisting attorneys in multiple practice groups, including corporate and financial services
 

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents, including memos and briefs
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• Prep conflict checks, conduct legal research, and manage client matters confidentially and efficiently
• Assist attorneys in various practice areas, including litigation and corporate law
• File documents in state and federal courts
• Other duties as needed

Education and Experience:

• 3 + years of legal experience
• Bachelor's degree or paralegal certificate is required
• Prior electronic filing experience is required
• Prior knowledge of NetDocs and Microsoft Office suite is preferred

APPLY TODAY!!!  GREAT OPPORTUNITY!!  

Proxy Legal Staffing & Search Group has partnered with a well-established law firm to identify an experienced Benefits Administrator for a temporary assignment supporting the firm’s corporate office in Pittsburgh. $33-40/hr DOE

Key Responsibilities

• Administer health and welfare benefit plans, including benefits communications, new enrollments, terminations, COBRA, and employee status changes

• Coordinate and manage employee leaves, including Short- and Long-Term Disability, State Disability programs, State Family Leave, Workers’ Compensation, and FMLA, in compliance with applicable federal and state regulations

• Track employee leaves using Excel and an HRIS system, ensuring accurate communication regarding leave start dates, duration, extensions, and return-to-work timelines

• Prepare, distribute, submit, and maintain all required leave and benefits documentation

• Communicate regularly with third-party vendors and employees to monitor and update leave and benefits statuses

• Maintain accurate, up-to-date employee records and documentation

Qualifications & Requirements

• Bachelor’s degree in Human Resources, Benefits & Compensation, or a related field or 5+ years of experience administering benefit plans in a large law firm or corporate environment

• Strong working knowledge of legal and regulatory requirements related to benefit plan administration

• Hands-on experience with COBRA, FMLA, state disability programs, and related leave policies

• Prior experience with UKG or similar HRIS platforms strongly preferred

• Excellent interpersonal and communication skills

• Proficiency with Microsoft Office, particularly Excel

• Strong attention to detail and organizational skills

Proxy Legal Staffing & Search Group has partnered with a regional law firm to identify a Vendor Payment Specialist to join their administrative team. This role supports accounts payable and vendor payment functions while ensuring accuracy and compliance with internal procedures.

Responsibilities:

• Processing and reviewing vendor invoices and payments

• Reconciling accounts and resolving payment discrepancies

• Maintaining vendor records and payment documentation

• Communicating with internal teams and external vendors as needed

Qualifications:

• Bachelor’s degree in Accounting, Business, or a related field

• Prior law firm experience preferred

• Strong attention to detail and organizational skills

• Proficiency with accounting systems and Microsoft Excel

Sterling Office Professionals is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 10+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a well-established regional law firm to identify experienced Title Attorneys for current and upcoming needs. This is a fully remote opportunity.

This role is ideal for attorneys with a strong background in title work who are looking to support a respected firm handling sophisticated real estate and/or oil & gas matters.

Responsibilities:

• Draft, review, and analyze title opinions and related documents

• Perform detailed title examinations and resolve title defects

• Provide legal support on real estate and/or oil & gas transactions

• Collaborate with internal teams and clients on title-related issues

• Ensure compliance with applicable state laws and regulations

Requirements:

• Licensed to practice law in PA or WV

• Prior experience drafting and reviewing title in Pennsylvania and/or West Virginia

• Strong attention to detail and analytical skills

• Ability to manage multiple matters and meet deadlines

Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Legal Billing Specialist to support its Accounting and Finance operations. 

• Review executed engagement letters to accurately establish clients and matters in the firm’s financial system, including billing arrangements, discounts, and payor details

• Audit new and existing matters to ensure proper phase, task, activity coding, and e-billing flags are applied at inception

• Partner with attorneys and administrative staff to gather and enter insurance carrier and billing compliance information

• Communicate client-specific billing requirements to billing and finance teams

• Collaborate with pricing professionals to ensure accurate rate application and revaluation of unbilled time when exceptions apply

• Collect, maintain, and interpret Outside Counsel Guidelines and ensure proper implementation

• Assist with matter setup, updates, and maintenance, including reopening and closing matters as needed

• Support global updates to billing templates and matter settings

• Identify trends related to onboarding and billing compliance to support process improvement and training initiatives

Qualifications:

• Bachelor’s degree or equivalent relevant experience

• 5+ years of experience in law firm billing or billing compliance

• Experience with legal billing platforms such as 3E, e-billing systems, and intake tools

• Familiarity with engagement letters, proformas, and client billing requirements

• Strong attention to detail, analytical, and communication skills

• Ability to work collaboratively across departments