Vendor Payment Specialist (Legal)

Duties/Responsibilities:

• Working with attorneys to edit and format various legal documents, including memos and briefs
• Use Microsoft Outlook to manage attorney calendars and manage attorney billing
• Prep conflict checks, conduct legal research, and manage client matters confidentially and efficiently
• Assist attorneys in various practice areas, including litigation and corporate law
• File documents in state and federal courts
• Other duties as needed

• 3 + years of legal experience
• Bachelor's degree or paralegal certificate is required
• Prior electronic filing experience is required
• Prior knowledge of NetDocs and Microsoft Office suite is preferred

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Proxy Legal Staffing & Search Group has partnered with a well-established law firm to identify an experienced Benefits Administrator for a temporary assignment supporting the firm’s corporate office in Pittsburgh. $33-40/hr DOE

Key Responsibilities

• Administer health and welfare benefit plans, including benefits communications, new enrollments, terminations, COBRA, and employee status changes

• Coordinate and manage employee leaves, including Short- and Long-Term Disability, State Disability programs, State Family Leave, Workers’ Compensation, and FMLA, in compliance with applicable federal and state regulations

• Track employee leaves using Excel and an HRIS system, ensuring accurate communication regarding leave start dates, duration, extensions, and return-to-work timelines

• Prepare, distribute, submit, and maintain all required leave and benefits documentation

• Communicate regularly with third-party vendors and employees to monitor and update leave and benefits statuses

• Maintain accurate, up-to-date employee records and documentation

Qualifications & Requirements

• Bachelor’s degree in Human Resources, Benefits & Compensation, or a related field or 5+ years of experience administering benefit plans in a large law firm or corporate environment

• Strong working knowledge of legal and regulatory requirements related to benefit plan administration

• Hands-on experience with COBRA, FMLA, state disability programs, and related leave policies

• Prior experience with UKG or similar HRIS platforms strongly preferred

• Excellent interpersonal and communication skills

• Proficiency with Microsoft Office, particularly Excel

• Strong attention to detail and organizational skills

Proxy Legal Staffing & Search Group has partnered with a regional law firm to identify a Vendor Payment Specialist to join their administrative team. This role supports accounts payable and vendor payment functions while ensuring accuracy and compliance with internal procedures.

Responsibilities:

• Processing and reviewing vendor invoices and payments

• Reconciling accounts and resolving payment discrepancies

• Maintaining vendor records and payment documentation

• Communicating with internal teams and external vendors as needed

Qualifications:

• Bachelor’s degree in Accounting, Business, or a related field

• Prior law firm experience preferred

• Strong attention to detail and organizational skills

• Proficiency with accounting systems and Microsoft Excel

Sterling Office Professionals is actively hiring Data Entry Specialists for a well-established company in the Irwin / Greensburg, PA area.

Job Details:

• Full-time hours: 7:00 AM – 3:30 PM, Monday–Friday

• Stable, long-term opportunity through contract-to-hire

• Join a supportive team in a professional office setting

• Gain valuable experience in document processing, clerical support, and office operations

Key Responsibilities:

• Perform data entry using a 10-key numeric keypad while viewing scanned tax documents

• Maintain high accuracy while meeting daily production goals

• Input alphanumeric and function key data efficiently

• Verify information and flag discrepancies

• Support other office administration duties as needed

Requirements:

• High school diploma or GED required

• Previous data entry, office clerk, or administrative support experience preferred

• Must be proficient with 10-key typing, keyboard navigation, and basic computer skills

• Familiarity with Microsoft Office, especially Outlook

• Ability to work independently, stay focused, and sit for long periods

Proxy Legal Staffing & Search Group has partnered with a respected law firm client seeking an experienced Legal Assistant. This role supports complex litigation.

Responsibilities:

• Manage litigation files (paper & electronic)
• Handle attorney calendars and email review
• File documents via ECF/PACER and court dockets
• Use document management systems like NetDocs
• Support with Microsoft Office, Adobe, and legal software
• Other administrative duties as needed.

Required Skills:

• 10+ years supporting litigation attorneys
• Strong knowledge of court filing procedures and legal tech
• Excellent organizational and communication skills
• Ability to multitask and meet deadlines

Education & Experience:

• High school diploma or paralegal certification
• Extensive litigation support background

Proxy Legal Staffing & Search Group has partnered with a well-established regional law firm to identify experienced Title Attorneys for current and upcoming needs. This is a fully remote opportunity.

This role is ideal for attorneys with a strong background in title work who are looking to support a respected firm handling sophisticated real estate and/or oil & gas matters.

Responsibilities:

• Draft, review, and analyze title opinions and related documents

• Perform detailed title examinations and resolve title defects

• Provide legal support on real estate and/or oil & gas transactions

• Collaborate with internal teams and clients on title-related issues

• Ensure compliance with applicable state laws and regulations

Requirements:

• Licensed to practice law

• Prior experience drafting and reviewing title in Pennsylvania and/or West Virginia

• Strong attention to detail and analytical skills

• Ability to manage multiple matters and meet deadlines

Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Estates & Trusts Legal Assistant. This is an excellent opportunity for a detail-oriented professional who enjoys supporting attorneys in a fast-paced, client-focused environment.

Responsibilities:

• Provide administrative and legal support to estates & trusts attorneys

• Draft, proofread, and format correspondence and legal documents

• Assist with probate filings and court submissions

• Manage client files, both electronic and physical

• Calendar management, scheduling, and deadline tracking

• Communicate professionally with clients, courts, and opposing counsel

• Assist with billing, time entry, and expense tracking as needed

Qualifications:

• 2+ years of experience as a legal assistant, preferably in estates & trusts, probate, or elder law

• Strong organizational and multitasking skills

• Excellent written and verbal communication abilities

• Proficiency in Microsoft Office (Word, Outlook, Excel)

• Experience with legal document management systems is a plus

• High level of professionalism and attention to detail

Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Legal Billing Specialist to support its Accounting and Finance operations. 

• Review executed engagement letters to accurately establish clients and matters in the firm’s financial system, including billing arrangements, discounts, and payor details

• Audit new and existing matters to ensure proper phase, task, activity coding, and e-billing flags are applied at inception

• Partner with attorneys and administrative staff to gather and enter insurance carrier and billing compliance information

• Communicate client-specific billing requirements to billing and finance teams

• Collaborate with pricing professionals to ensure accurate rate application and revaluation of unbilled time when exceptions apply

• Collect, maintain, and interpret Outside Counsel Guidelines and ensure proper implementation

• Assist with matter setup, updates, and maintenance, including reopening and closing matters as needed

• Support global updates to billing templates and matter settings

• Identify trends related to onboarding and billing compliance to support process improvement and training initiatives

Qualifications:

• Bachelor’s degree or equivalent relevant experience

• 5+ years of experience in law firm billing or billing compliance

• Experience with legal billing platforms such as 3E, e-billing systems, and intake tools

• Familiarity with engagement letters, proformas, and client billing requirements

• Strong attention to detail, analytical, and communication skills

• Ability to work collaboratively across departments

Proxy Legal Staffing & Search Group has partnered with a regional law firm to find an experienced Paralegal to support their corporate practice. This role offers exposure to a variety of corporate matters, including business formation, entity management, financing, and transactional support.

Key Responsibilities:

• Conduct legal research and compile data to assist attorneys on client matters

• Draft corporate documents such as entity formation documents, bylaws, operating agreements, resolutions, and minutes

• File documents with state and federal agencies

• Maintain accurate electronic and physical filing systems for transactional documents

• Organize case files and track client, matter, and case status

• Manage multiple deadlines, including calendar reminders and meeting coordination

• Act as a point of contact with clients, opposing counsel, and third-party vendors

• Draft, review, and oversee correspondence, reports, and communications

• Track and enter billable time accurately

• Other duties as needed.

Qualifications:

• Paralegal certificate or equivalent training

• 4+ years of paralegal or relevant experience in corporate/business law

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Excellent writing, editing, and organizational skills

• Comfort managing multiple projects and adapting to new software tools

This position provides the opportunity to join a collaborative firm environment and work on a wide range of business and transactional matters. All inquiries will be handled confidentially.

Proxy Legal Staffing & Search Group is looking for oil & gas title attorneys for an upcoming project! 

Job Details:

remote assignment
part-time schedule
 

Key Responsibilities:

• Draft and review title opinions for oil, gas, and mineral rights, as well as related land and real estate matters.
• Conduct legal research and analysis related to property ownership, land use, and mineral rights.
• Collaborate with team members to develop efficient and client-focused legal solutions.
• Maintain attention to detail and accuracy in written legal opinions and documentation.

Requirements:

• Licensed attorney in good standing- preference for candidates with licensure in Pennsylvania and/or West Virginia.
• Prior experience drafting title opinions in energy and natural resources is required.